CalPERS XML Reporting
What You Need to Know
CalPERS XML Reporting
Jan Wilder
Business Analyst
California Banner HR (CALBHR)
California Community Colleges Solution Center
SunGard Higher Education
jan.wilder@sungardhe.com
CalPERS XML Reporting
This document is a product-planning document and
does not represent a commitment to develop the
described software changes. We at SunGard Higher
Education are sharing this information with selected
clients on a tentative, pre-release basis, and not as part
of a firm commitment to create the functionality
described in these materials.
© 2010 SunGard. All rights reserved.
Confidential and proprietary information of SunGard
and/or its subsidiaries.
Banner®
CalPERS XML Reporting
CALBHR Focus Group
• 22 members
• C3SC, Professional Services
• 8 Colleges/Districts
• CalPERS Representatives as guest
contributors
CalPERS XML Reporting
CalPERS Target: September 2011
• Changes in data elements
• Changes in business logic
• New format
• New reporting methods
• CalPERS Public Employer Readiness Team (PERT)
assigned to support the transition
CalPERS XML Reporting
Reporting Methods
• Enter data online once logged in to my|CalPERS
• Transmit data electronically through a File Upload
method or a File Transfer Protocol (FTP)
• File Upload or FTP submitted in Extensible Markup
Language (XML) format
CalPERS XML Reporting
XML
•XML technologies define an extensible messaging
framework
•Provides a message construct that can be exchanged over a
variety of underlying protocols.
• Designed to be independent of any particular
programming language, platform, and other technical
criteria
CalPERS XML Reporting
CalPERS XML
•XML Schema Definition (XSD) provides a sample XML data
structure
•XML files must conform to the XSD in order to be
considered valid
•The XML file is different from flat files that many employers
send CalPERS today
•Information is organized in a hierarchical structure much
like a standard outline
CalPERS XML Reporting
File Formats
Three defined file formats for reporting data to
my|CalPERS via an electronic file:
– Payroll Contribution
– Retirement Enrollment for Public Agencies and
Schools, or Retirement Enrollment for State
Agencies
– Health Enrollment for Public Agencies and
Schools, or Health Enrollment for State Agencies
CalPERS XML Reporting
Payroll Contribution
»Elements
»Banner Solution
CalPERS XML Reporting
CalPERS XML Reporting
CalPERS XML Reporting
Hierarchy
Payroll File Header
Program Identifier
Program Information
Report Information
Participant Information
Contribution Record
Record Detail
CalPERS XML Reporting
CALBHR Banner Solution
•
•
•
•
Existing PERS reporting in place until new
reporting implemented by CalPERS
New CalPERS reporting delivered in phases in
multiple releases of CALBHR
Elements included in CALBHR 8.1 and CALBHR
8.1.1
Final solution delivered in time for CalPERS preimplementation testing
CalPERS XML Reporting
CALBHR Banner Solution
• Building on CALBHR 8.1, CALBHR 8.1.1 includes
– CalPERS Report (PVRPERS)
•
•
–
–
–
–
.lis and .log
XML file
CalPERS Reporting Data Form (PVAPERS)
New Tables and Views
Additional fields in existing forms
Additional columns in existing tables
CalPERS XML Reporting
CalPERS XML Reporting
Payroll File Header
– Service Center's CalPERS ID (if third party vendor
submitting)
– Employer’s CalPERS ID
• Employer Rules Form (PTREMPR)
– Report Period Begin Date
– Report Period End Date
• Report Parameters for CalPERS Report (PVRPERS)
CalPERS XML Reporting
Program Identifier -Program Type
– CPE - California Public Employees System (PERS)
– SP1-Supplemental Income Program
– SP2-457 Plan
– SP3-Peace Officers
– SP4-401K
• Derived from Benefit/Deduction Code
CalPERS XML Reporting
Program Information
– Record Type Count
– Record Type Total
• Calculated by Calpers Report (PVRPERS)
– SIP Plan ID
• New data entry field on Benefits and Deductions
Rules Form (PTRBDCA)
– SIP Count
– SIP Total
• Calculated by PVRPERS
CalPERS XML Reporting
Report Information
•Test Report (Y/N)
– (Future) report parameter in PVRPERS
•Report Type
• Derived from payroll history tables
–
–
–
–
–
Payroll-Earned Period Report (REG)
Payroll-Adjustment Report (ADJ)
SIP- Earned Period Report (SIP)
SIP - Adjustment Report (SAJ)
Payroll - Gap Report (GAP)
• (Future) report parameter in PVRPERS
CalPERS XML Reporting
Participant Information
– Participant's CalPERS ID
• Employee Rules Form (PEAEMPL)
– First Name
– Middle Name
– Last Name
• SPRIDEN, new CalPERS reporting tables
CalPERS XML Reporting
Contribution Record
– Record Period Begin Date
– Record Period End Date
• Payroll history tables
CalPERS XML Reporting
Record Detail
– Division’s CalPERS ID
• Employer Rules Form (PTREMPR)
– Appointment ID
• Employee Jobs Form (NBAJOBS)
– SIP Plan ID
• Benefits and Deductions Rules Form (PTRBDCA)
CalPERS XML Reporting
Record Detail
– Pay Rate Type
•
•
•
•
Hourly (HRLY)
Daily (DLY)
Monthly (MTY)
Employee Jobs Form (NBAJOBS)
– Pay Rate
• Employee Jobs Form (NBAJOBS)
• Payroll history tables
CalPERS XML Reporting
Record Detail
– Type of Transaction
•
•
•
•
•
•
Earned Period (EPR)
Prior Period Adjustment (PPA)
Earned Period non-contributory (EPN)
Prior Period non-contributory (PPN)
Retroactive Salary Adjustment (RSA)
Retroactive Special Compensation Adjustment (RSC)
– Derived from payroll history tables
– Reportable Earnings
• Derived from payroll history tables
CalPERS XML Reporting
Record Detail
– Scheduled Full-Time Days Per Week
• Pay rate type “Daily” only
• Employee Jobs Form (NBAJOBS)
– Scheduled Full-Time Hours Per Week
• (Future) Employee Jobs Form (NBAJOBS)
– Special Compensation Category
• CalPERS Special Compensation Type Rules Form (PVRPSCT)
– Special Compensation Type
• CalPERS Special Compensation Type Category Code Validation
Form (PVVPSCC)
CalPERS XML Reporting
Record Detail
– Special Compensation Amount
– Taxed Member Paid Contribution Deduction
– Tax Deferred Member Paid
Contribution/Deduction
– Tax Deferred Employer Paid Member
Contribution
• Payroll history tables
CalPERS XML Reporting
Record Detail
– 1959 Survivor Contribution (Only for PERS)
– Survivor Contribution - Spouse (Only for - JRS)
– Survivor Contribution – Children (Only for - JRS)
– Taxed Member Paid Additional Contribution
– Tax Deferred Employer Paid Additional
Contribution
• Currently in analysis, from PTRBDCA, payroll history
tables
CalPERS XML Reporting
Record Detail
– Total Hours Worked
• PERS retirees only
• Currently in analysis, may be a functional set up
– After Tax Loan Payment
• Currently in analysis, from PTRBDCA, payroll history
tables
CalPERS XML Reporting
CALBHR 8.1.1 includes reporting for:
– Program type CPE (PERS)
• Various supplemental income type plans in future
release
– Record type: Payroll (PAY)
• Service credit purchase deduction, deduction for
overpayment receivables and supplemental income
plan deduction in future release
CalPERS XML Reporting
CALBHR 8.1.1 includes reporting for:
– Report type: Payroll-Earned Period (REG)
• Adjustment, gap, supplemental earned period and
supplemental adjustment in future release
CalPERS XML Reporting
CALBHR 8.1.1 includes reporting for:
– Transaction type: Earned Period (EPR)
– Transaction type Payroll-Adjustment (PPA)
limited to those prior period adjustments
entered in On-line Time Entry Form (PHAHOUR)
using special earn codes
• Adjustments processed in PHAADJT will be in future
release
CalPERS XML Reporting
Note:
– Special Compensation Amounts are included in
the xml file but are not currently in PVAPERS,
PVRPERS.lis
– Stay tuned! More to come!
CalPERS XML Reporting
CalPERS Information
www.calpers.ca.gov/pert
CalPERS_PERT4U@calpers.ca.gov
888 CalPERS (or 888-225-7377)