Carey Ridge Elementary School
PTO Meeting Minutes
September 10, 2013
I.
Called to order by Janet at 3:36pm.
President Report A. Everyone should have received a PTO parent folder
B. Membership/Sponsorship update - resend membership forms home with a new
deadline of Friday, September 13th
1. Walk-a-thon Sponsors- deadline for sponsors is September 12
Platinum Level
Sondhi-Biggs Orthodontics
Gold Level
Yogurtz
Somerset CPA’s (Rebecca Ogle)
Stacey Willis
Renzulli Photography
Silver Level
Union Flowers
Irvin Kahn & Son
Adagio Dance Academy (Silver or Gold)
C. PTO funding Ideas from staff members – first thing we’re focusing on is picnic tables
(for by the cabin?); 4-5 possibly composite so they’re lighter weight for moving to
mow underneath. We’re working through the list and deciding what is best to spend
the money on. Some money left from last year to use now, and money raised from
walkathon and other fundraisers for the rest of the year.
D. Treasurer position open
E. PTO Newsletter sent out next week
II.
Budget Update- Available to all who attended. Kim & Amy working on the budget
together. Updated as of August 31.
III.
Room Parent update – folders went out to all the room parents. Mrs Perry & Mrs
Parrent are needing more help for parties.
IV.
VP Report/Committee Updates
A.
Excellent Volunteer Response!
a. Green Volunteer Interest Forms
b. Many committees are full
c. Can always use Walk-a-thon volunteers the day of the event and Winter
carnival.
B. CHAIR POSITIONS ALL FILLED (except After School Party)
Program
Community
Partners
Shopping Cards
Market Day
Movie Night
Readers are
Leaders
Walk-a-Thon
Bedtime Books
(NEW)
Committee
Chairperson(s)
Program
Committee
Chairperson(s)
September Thompson
Workroom
Erika Haahr
Nancy Slover
After School
Party
April Pauley
**Co-Chair OPEN**
Trunk or Treat
T.J. Kats
Winter
Carnival
Everybody
Counts
Erika Haahr
Erika Petrelli
Joni Fox
Amber Backie
T.J. Kats
Laura McConaha
Stephanie Bishop
Joni Fox
Kelley Kemper
Jane Ferreri
Donna Van Huis
Hospitality
Giving Tree
Donna Van Huis
Amber Backie
Kim Riley
Jane Ferreri
Jill Douthit
C. August Events
a. Domino’s proceeds - $227.72
b. Yogurtz proceeds - $87.59
D. Upcoming Events
a. Movie Night this Friday 9/13 – “Epic” Drop off NOT BEFORE 5:45. Doors
open only for volunteers before then. How can we monitor allergies for
movie night snacks? Line on form for future for any allergies we need to be
aware of. Talking with Mrs Hobson for this week’s movie night. Put a sign up
at check in for parents to look at.
b. Market Day Orders due by next Thurs. 9/19 (pick up date 9/24) A reminder
call will be made for the evening before.
c. Walk-A-Thon 9/27
i. T-shirt design contest- approximately 1200 submissions
ii. T-shirt sizing this week- orders going out Thursday
iii. Incentives- When the overall goal is met $10,000, minute to win it
with staff members, bracket style format, compete against each
other. One game idea is having whipped cream with a cherry in it
and whoever can find the cherry first wins.
iv. Schedule
d. Chik-fil-A Fundraiser - 10/9 (staff schedule)
e. Everybody counts 10/14-18 Great response with sign ups. Totally full with
volunteers for 4th grade. Mostly full with 3rd.
i. Sign-up sheets almost full
ii. Working on Friday speaker
iii. Possible seeing-eye dog?
f. Coke Rewards deadline 10/31 for the ‘special’ item, off-catalog requests
g. Bedtime Books - volunteer process/suggestions from staff- Tuesday March
18, 5:30-7:30. Will be discussed more as the event gets closer.
V.
VI.
All Pro Dads Presentation
$210 for General liability insurance. Which is possibly covered through PTO insurance.
Janet will check our policy.
Becoming an All Pro Dad- how can we help? Save the date in the Take home folder. PTO
fb page. Email blast, PTO newsletter
Next meeting October 8th at 3:30pm
Upcoming September Events
13th
19th
24th
27th
Movie Night
online Market Day orders due
Market Day Pick-up 4:30-5:30pm
Walk-a-thon
Meeting adjourned at 4:23pm