9.12.12
1.
Welcome Back, Introduction of SEC Exec Board, and Organizational Updates
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Introductions
o How to start a student group
 Look at FAQ tab on the SEC website
o Questions?
 Katie—finance questions
 Other—secofficers@medstudent.pitt.edu
Updates
o Academics
 Evaluating advising system, esp Dean’s system
 We would like to do a series of focus groups over
dinner
o MS-2 = November
o LOOK FOR THE E-MAIL! 
o Give us your thoughts on advising system
 Community-based advising
 Residency SARC Manual
 Should be done by time the MS-3s are applying
 Try to have it finished by the end of this year
o GPSG-Graduate and Professional Student Government
 Trying to form a stronger relationship
 VP-External attends meetings usually
 This person will be responsible for telling about the
meeting pertaining to medical students
 Specialty Committees
 Opening on “Government relations committee”
o Voter registration and lobby days
 Monthly bulletin
 THEY HAVE SUPPLEMENTAL FUNDING!!
 Must be publicized to entire school
 Submit application for funding to GPSG
 Submit 6-8 wks before the event
 They have supplemental space in the Student Union
 Have colored printing
 Across the hall from the SORC office—for those who must
make a lot of flyers, can do for free
o Travel Grants
 SEC provides $200 for those who are presenting and $100
who are attending
 GPSG offers the same allotted amounts
Take the information from the meetings back to your groups and classmates!
2.
Discussion and Ratification of SEC Budget 2012
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Look at SEC Website for information on how to submit funding requents and
T&B forms
Vote on Ratification of Budget
o PASSES!
Look at the Bylaws in terms of submitting reimbursements
o 60 days from your event
o If we return reimbursement back
Attendance at SEC meetings
o Must attend 80% of meetings!
o Will not receive full funding if don’t attend SEC meetings
Reimbursement forms not submitted
o If reallocate for a different eventPLEASE e-mail Katie
 CANNOT reallocate to an event that SEC did not fund
Funding to specific person or business
o Cannot write a personal check
o From individual people or businesses, must get an invoice and turn in
an invoice!
Receipt—organization or person
o Charge for the invoice
o Invoice or receipt number
o Signature of person charging you
o Must be itemized
3. Bylaws amendments: please see attached document for details. I have also
included the most recently ratified of the SEC Bylaws. We will vote on the proposed
changes at the meeting
Proposed Amendments: (SEE AMENDMENTS DOCUMENT)
- Addition to list of positions during MS-1 elections
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Take off list off sub-committees
o Scaife Hall Improvements
 MS-1 and MS-2
 Student Lounge
 Group rooms
 Work within own class to improve Scaife Hall in general
 MS-3 and MS-4 are not usually in Scaife Hall
o Unity Week
 Student groups are doing this on their own
Add to MS-1
o Yearbook Editors
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Add to MS-1 and MS-2
o Scaife Hall Improvements
- Procedure for Nominations and Elections
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Add to Class Elections—information on campaigning
Discussion
o Professionalism
 Using Facebook, Twitter, etc.
 Can we regulate it?
 Report to Honor Council
o What if a candidate violates the bylaws?
 Reported to Honor Council
- Items for which SEC will not allocate funding
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CANNOT fund minors
Vote on all of the amendments as one: PASSES
All Amendments: PASSES
4.
Executive Board Interim Elections: Vice President External
Priyanka Amin
Alex Soriano
VOTE: Alex Soriano
5.
Student of the Month
Nominations:
Telora Stein and Joel Wolf
6.
Announcements
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GPSG
o Masquerade Ball—Friday, Oct 19th
 FREE
 O’Hara Center on O’Hara St.
 7:30-11:00PM
Halloween Party
o Friday, Nov. 2
o Holiday Inn