Word Lesson 14
Working with Long Documents
Microsoft Office 2010
Advanced
1
Cable / Morrison
Objectives
Word Lesson 14
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2
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Change and organize document views and
windows.
Navigate documents, reorganize content
within a document, and search for text and
objects.
Create and modify hyperlinks and
bookmarks.
Cable / Morrison
Microsoft Office 2010 Advanced
Objectives (continued)
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Word Lesson 14
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3
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Create section breaks and format columns.
Use pagination options, hyphenation, and
nonbreaking spaces to control text flow.
Manage sources, create citations, and create
a bibliography.
Insert footnotes and endnotes.
Determine the readability level of document
content.
Cable / Morrison
Microsoft Office 2010 Advanced
Vocabulary

Word Lesson 14
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bibliography
bookmark
citation
endnote
footnote
hyphenation
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4
Cable / Morrison
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incremental search
nonbreaking hyphen
nonbreaking space
optional hyphen
orphan
pagination
Microsoft Office 2010 Advanced
Vocabulary (continued)
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Word Lesson 14
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reference marker
section
section break
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5
Cable / Morrison
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separator line
widow
works cited page
Microsoft Office 2010 Advanced
Working with Multiple Documents
Word Lesson 14
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6
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Microsoft Word allows you to open multiple
documents and work with all of them at the
same time.
Number of windows you can open depends
on available system memory.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Multiple Documents
(continued)
Word Lesson 14
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7
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Viewing Documents and Splitting
Windows
You have several options for arranging open
document windows on your screen.
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–
Some features are available in Windows and
apply to all applications.
Some features are available only in the Word
application.
Cable / Morrison
Microsoft Office 2010 Advanced
Working with Multiple Documents
(continued)
Word Lesson 14
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8
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Copying and Pasting Content from
Multiple Documents
When multiple files are open, you can copy
and paste content from one document to
another.
You can also insert the entire contents of a
file into your document without even opening
the file.
Cable / Morrison
Microsoft Office 2010 Advanced
Navigating a Document
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Word Lesson 14
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9
Viewing and Reorganizing the Content
Headings and subheadings formatted using
heading styles appear in the Navigation
Pane.
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You can quickly browse through headings in
Navigation Pane for a quick overview of contents.
You can use Navigation Pane to move to a
specific area in the document.
Cable / Morrison
Microsoft Office 2010 Advanced
Navigating a Document
(continued)
Word Lesson 14

Viewing and
Reorganizing the
Content (continued)
Navigation Pane
10
Cable / Morrison
Microsoft Office 2010 Advanced
Navigating a Document
(continued)
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Word Lesson 14
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11
Finding Text and Objects
In incremental search:
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As you begin typing the string of characters to
search for, Word highlights matches for the
character string in the document.
As the search text is augmented, the matches in
the document change.
Cable / Morrison
Microsoft Office 2010 Advanced
Navigating a Document
(continued)
Finding Text and Objects (continued)
Word Lesson 14

Navigation Pane with matches for Armstrong
12
Cable / Morrison
Microsoft Office 2010 Advanced
Navigating a Document
(continued)
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Word Lesson 14
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13
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Creating and Modifying Hyperlinks
You can use a hyperlink to move quickly to a
location in your current document or to
another existing document.
You can select any text or object in a
document, then create a hyperlink and
specify the document or URL for the link.
Cable / Morrison
Microsoft Office 2010 Advanced
Navigating a Document
(continued)
Creating and Modifying Hyperlinks
(continued)
Word Lesson 14

Insert Hyperlink dialog box
14
Cable / Morrison
Microsoft Office 2010 Advanced
Navigating a Document
(continued)
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Word Lesson 14
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15
Adding a Bookmark
A bookmark is an item or location in a
document that you identify and name for
future reference.
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Enables you to jump quickly to a specific location
within the same document
Cable / Morrison
Microsoft Office 2010 Advanced
Controlling Text Flow
Word Lesson 14
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16
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Creating Sections and Formatting
Columns
A section is an area within a document that
can have its own separate page formats.
A section break divides the document into
sections.
Cable / Morrison
Microsoft Office 2010 Advanced
Controlling Text Flow (continued)
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Word Lesson 14
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17
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Using Pagination Options
Pagination is the system by which text and
objects are manipulated to create the page
layout.
A widow is the last line of a multiline
paragraph that is split from the other lines in
the paragraph and wraps to the next page or
column.
Cable / Morrison
Microsoft Office 2010 Advanced
Controlling Text Flow (continued)

Word Lesson 14
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18
Using Pagination Options (continued)
An orphan is the first line of a multiline
paragraph that is split from the other lines in
the paragraph and appears at the bottom of
a page or a column.
Cable / Morrison
Microsoft Office 2010 Advanced
Controlling Text Flow (continued)
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Word Lesson 14
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19
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Using Hyphens and Nonbreaking Spaces
Hyphenation setting allows a word at the
end of a line to split between syllables.
An optional hyphen is used to indicate
where a word can be divided.
A nonbreaking hyphen is a format used to
indicate hyphenated words that should not
be split if the hyphen falls at the end of a line.
Cable / Morrison
Microsoft Office 2010 Advanced
Using Hyphens and Nonbreaking
Spaces (continued)
Word Lesson 14
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20
A nonbreaking space is a format used to
indicate words that should not be split
between lines.
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Such as dates and measurements
Cable / Morrison
Microsoft Office 2010 Advanced
Citing Sources
Word Lesson 14
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21
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A citation is a reference that credits the
source of information or other content, or
references specific legal cases, statutes, or
other authorities in legal documents.
Managing Sources
–
Word offers valuable features to help manage
sources and make sure you use correct
capitalization, spacing, and indentation.
Cable / Morrison
Microsoft Office 2010 Advanced
Citing Sources (continued)
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Word Lesson 14
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22
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Creating Citations
When you insert a citation in the body of the
document, Word inserts a field and
automatically applies a format based on the
selected style.
At any time you can update the fields, or you
can convert the fields to static text.
Cable / Morrison
Microsoft Office 2010 Advanced
Citing Sources (continued)

Word Lesson 14
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23
Creating a Bibliography
A bibliography is a list of source materials
that are used in the preparation of a work.
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Often referred to as a works cited page
Normally placed at the end of a document
Word can quickly generate a bibliography.
Cable / Morrison
Microsoft Office 2010 Advanced
Creating Footnotes and Endnotes
Word Lesson 14
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A footnote appears
at the bottom of the
same page where it
is referenced.
An endnote is
placed along with
other notes at the
end of a document.
Footnote and Endnote dialog box
24
Cable / Morrison
Microsoft Office 2010 Advanced
Creating Footnotes and Endnotes
(continued)
Word Lesson 14
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25
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A reference marker indicates that a note
with a matching number or character is at the
bottom of the page or at the end of the
document.
The separator line separates body text from
footnote area.
Cable / Morrison
Microsoft Office 2010 Advanced
Analyzing Content and Readability
Word Lesson 14

You can perform an
analysis to determine
the reading level of
the document.
Readability Statistics dialog box
26
Cable / Morrison
Microsoft Office 2010 Advanced
Word Lesson 14
Summary
27
In this lesson, you learned:
 You can open and work with several
documents at the same time, and there are
several ways to arrange multiple document
windows to make it easy to switch between
documents.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 14

28

The Navigation Pane provides several
features for browsing documents,
reorganizing the document content, and
finding text and objects.
Hyperlinks and bookmarks are features you
can add to a document to quickly navigate
within a document.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 14

29

You can divide a document into sections to
apply different page layout formats to
portions of the document.
You can control text flow from one page to
the next by applying pagination options.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 14

30
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You can enable a hyphenation setting so that
Word will automatically split long words
between syllables when the entire word will
not fit at the end of a line of text.
You can control text flow from one line to the
next by creating nonbreaking hyphens and
nonbreaking spaces.
Cable / Morrison
Microsoft Office 2010 Advanced
Summary (continued)
Word Lesson 14

31
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Creating citations and bibliographies is made
simple by using the Source Manager.
You can also create footnotes and endnotes
to cite sources, and you can easily convert
footnotes to endnotes and vice versa.
Word provides a feature that analyzes
document content and determines the
readability level of the document content.
Cable / Morrison
Microsoft Office 2010 Advanced