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Roster Validation
Quick Reference Guide for Teachers
Office of Achievement and Accountability
April 2013
BALTIMORE CITY
PUBLIC SCHOOLS
Agenda
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Roster Validation Overview
2. 2013 Roster Validation Timeline
3. Teacher Validation Process
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BALTIMORE CITY
PUBLIC SCHOOLS
What is Roster Validation?
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Roster Validation gives teachers the opportunity to:
 Document
their responsibility for instructing specific students for all or part
of the year
 Correct errors in their rosters
 Provide additional information that is not tracked in City Schools' Student
Management System (SMS).
 It ensures that each student's achievement is linked to the
teacher or teachers who taught that student
 This linkage is used in the district's new teacher evaluation
system
BALTIMORE CITY
PUBLIC SCHOOLS
Who participates in Roster Validation?
Teachers should validate rosters if they:
 1. Plan instruction
 2. Provide instruction
 3. Assign or collaborate in the assigning of grades
YES
NO
Teachers in tested and untested
subjects
Pre-K
Co-teachers
Paraprofessionals
Special education teachers, longterm subs, librarians/Media
Specialists, and resource teachers IF
they meet the above criteria
Non-instructional staff
© 2012. Battelle for Kids.
BALTIMORE CITY
PUBLIC SCHOOLS
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2013 Roster Validation Timeline
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Schools will conduct the process in the spring to validate rosters from
the entire school year.
School Setup
April 3–15
Teacher validation
April 16–May 7
 School Support
 Teachers conduct
Contacts get
trained on setting
up and monitoring
roster validation
 School Support
Contacts set up
rosters for teachers
validation
 School Support
Contacts monitor
teacher validation
efforts
Review and approval
May 8–21
 School leaders
review and
approve teacher
rosters
Note: Based on feedback from last year each phase of the timeline has been lengthened.
BALTIMORE CITY
PUBLIC SCHOOLS
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ROSTER VALIDATION PROCESS
I taught these students
Verify that the names
displayed are an
accurate list of students
for whom you provided
instruction during the
entire 2012-2013 school
year
To remove a student that
was not a member of
your class during the
2012-2013 school year,
click the gray X
To add a student who is
missing from the list,
click the Add Students
link to search for
missing students
BALTIMORE CITY
PUBLIC SCHOOLS
Teacher validation
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BALTIMORE CITY
PUBLIC SCHOOLS
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ROSTER VALIDATION PROCESS
I taught these students
To add a student, search
for the student by
entering the first letter
of their and last name,
student ID, grade level,
or school
Click the Search button
to see if the student is in
the database. If so, the
student will appear
below
Click the Add button to
add the student to the
class roster
BALTIMORE CITY
PUBLIC SCHOOLS
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ROSTER VALIDATION PROCESS
During these months
In this section, select the
month(s) you provided
instruction to each
student
To set the same value for
all students, select the
drop down box in the
green row
To change a specific
student’s value from one
month to another, select
the individual drop
down box when
necessary
To enter nonconsecutive months of
instruction, select the
Enter by months link
BALTIMORE CITY
PUBLIC SCHOOLS
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ROSTER VALIDATION PROCESS
In this section, select the
percentage of instruction for
which you were responsible
for each student. Please note:
student attendance does not
factor into the assigned
percentage of instructional
responsibility. The selected
percentage should reflect the
student’s membership to
your class not attendance
For what (?) percentage of
instruction
To set a value for all students,
select the drop down box in
the green row
To select individual student
values, click a specific drop
down box and select the
appropriate value
Click the submit button when
you are ready to save and
submit for approval
BALTIMORE CITY
PUBLIC SCHOOLS
Support
For updates, links to videos, guidance on special cases, etc,
please visit the Roster Validation homepage at
www.baltimorecityschools.org/roster
For questions pertaining to Roster Validation guidance or
circumstances and special cases not covered in the
guidance, contact the District Project Team at
rostervalidation@bcps.k12.md.us.
© 2012. Battelle for Kids.
BALTIMORE CITY
PUBLIC SCHOOLS
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