Field Orientation
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umanitoba.ca
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Welcome to Field Orientation
We are taking some time today to discuss:
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Overview of field including, expectations and roles.
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Learning contract
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Monthly time task sheets and journals
If you have any questions please feel free to ask at any time throughout the
meeting.
Field Instructor Package & Student Resources
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Course outline
Field Placement Overview
Dates to Remember
Monthly journal Guideline
Time Task sheet and example
Breaking out of the Box chapter
outline
• Breaking out of the Box
worksheets
• Resources for journal writing
• Summary of Field Requirements
Student Field Manual
http://umanitoba.ca/faculties/soci
al_work/media/Field_Instruction_
Manual2011.pdf
Importance of Field
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Field Instruction is 12 credit hours and Field Focus is 6 credit
hours
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Ensure that you are registered in Field Instruction 1 (3150) and
Field Focus 1 (4200) or Field Instruction 2 (4120) and Field
Focus (4300).
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Ensure you have completed your FIPPA & PHIA
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Chance to implement theory into practice.
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You will be required to put in a great deal of time and energy
into field.
How will I prepare for Field?
• Time management
• Self care
• Developing your professional
persona
• Team work
• Supports (family, social
networks, university, agency)
• Communication
Discussion:
Who is going to support
you through field?
Resource:
Breaking out of the box Chapters 1 – 4.
Field Instruction 3150 or 4120
• 420 hours needed by to complete field.
• Mid-term evaluation will occur at 210 hours
• Final evaluation will occur at 420 hours
• Calendar outlining plan for hour completion
– Submitted with learning contract
Field Instruction 3150 or 4120
During the year, students in field will:
• Link classroom knowledge with field placement experience and take
initiative to seek and make the appropriate use of supervision.
Resource:
Breaking out of the box Pg. 94 - 98
• Have a working knowledge of community resources.
Field Instruction 3150
• This is your first educationally directed field experience.
• Opportunity to assume responsibility for social work
engagement, assessment, planning, intervention, evaluation,
and integrating theory from class.
• Your 3150 final evaluation follows you to your next Field
placement.
• Refer to the course syllabus for specific requirements.
– Emailed & on UM Learn
Field Instruction 4120
• An educationally directed practice experience building on
SWRK 3150.
– Review 3150 evaluation for 4120 learning contract
• Opportunity to continue practicing your skills and move
towards more independent practice.
• Goals and practice expectations for 4120 are higher than in
3150.
– Move into independent practice and take full responsibility for learning.
Orientation to the Agency
Is very important and should include:
• Introduction of student
• Policies and procedures of the
agency need to be read and
discussed. Examples include:
 Dress code
 Hours of operation
 Confidentiality and signing oaths
of confidentiality
 Review Code of Ethics
Examples cont.:
 Do you require a car?
 Who can drive the agency car?
 Do you need to be accompanied on
home visits?
 Safety issues/concerns?
 How do you identify yourself as a
student?
Resource:
Breaking Out of the Box.
Policies, Procedures, & Confidentiality
• It is important that you are familiar with all agency and university
policies and procedures from the beginning of your practicum. It
is also strongly suggested that you refer back to these
throughout your practicum.
• Confidentiality is also very important.
Resources:
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Summary of Field Requirements
Student Field Manual
http://umanitoba.ca/faculties/social_work/media/Field_Instruction
_Manual2011.pdf
Social Media Policy
Confidentiality guidelines will be observed, when using social media
The following guidelines for social media interactions with current and past
clients are based on general best practices:
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Do not “friend” clients or accept
requests to be “friended” from
current or previous clients.
Do not use messaging websites
such as Twitter or Facebook to
contact clients or to respond to
clients.
Do not use your personal email
address to communicate with
clients.
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Use caution when discussing your
work or studies with clients.
Remember that all email
communication are retained in the
logs of both your and your clients’
internet providers.
Remember that information that
you provide about yourself on
websites can be accessed by
clients.
The Faculty recognizes that circumstances can vary and encourages
consultation with your field instructor, advisor, or liaison.
Field Instructor/Student Responsibilities
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Review use of on-site mentors (If applicable).
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Assign appropriate learning opportunities for student to accomplish learning
objectives.
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Please note that days and times of student attending field placement must be
identified In Learning Contract/Evaluation form and should be followed
consistently.
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Review agency training or staff development opportunities .
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Review student’s personal safety issues and concerns and strategies to deal
with them.
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Review expectations for supervision (Breaking Out of the Box Chapter 3) and
schedule meeting times.
Weekly Supervision Meetings
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Provides an opportunity for student growth and professional
development.
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Face to face
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Minimum of 1 hr. to 1 ½ hr.
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Remember time sheets (student & field instructor).
Resource:
Breaking Out of the Box Chapter 3.
Weekly Supervision Meetings
During weekly supervision journals can be used to:
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Compare student-instructor views and perceptions
Monitor progress
Identify issues, difficulties and areas for growth
Assist in evaluating student performance.
Monthly Reflective Journals
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Students are required to complete a monthly journal and submit it into the
dropbox on UM Learn on the last day of every placement month.
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Journaling is a helpful way for students to process what they are learning.
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Students may be asked to hand in ALL of their journals should an issue arise
during placement.
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Your professional reflective journals are also considered a document (not a
diary).
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Safe environment to share with your field liaison and receive support.
Monthly Time/Task Sheet
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The Time/Task Sheet is to be completed and submitted into the
dropbox on UM Learn on the last day of every month you are in
placement.
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Full day is calculated at 7.5 hours, half-days and overtime need to be
documented separately
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Activities should contain a summary of your day.
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Needs to be reviewed and signed by field instructor and original kept at
your field placement.
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Students may be asked to hand in ALL of their journals should an issue
arise during placement.
Learning Contract
The learning contract and evaluation form is now one
document.
Faculty of Social Work
FIELD EVALUATION
B.S.W. Field Placement
SWRK 3150
LEARNING CONTRACT AND SKILLS EVALUATION
Learning Contract Outline
(To be completed at beginning of academic term)
Evaluation Form
(To be completed at Midterm and Final)
Learning Contract
• Guides student and field instructor through the learning
process.
• Tool designed to keep focus on goal oriented learning.
• Combination of what the student wants to learn, what the
field instructor is willing to teach, and what is within the
agency’s mandate.
Learning Contract
• The learning contract is a “living” document. It will
evolve and change.
• There will be a question and answer Adobe meeting
to discuss learning contracts with your field liaison.
• Due date for initial learning contract is 2-weeks after
your placement start date.
Learning Contract: Identifying Information Section
IDENTIFYING INFORMATION
Field Placement Days: Mon. Tues. Wed. Thurs.
Fri.
Sat.
Sun.
TIME (example: 8 a.m. – 4 p.m.; 10 a.m. – 2 p.m.):
Reflective journal frequency (e.g., daily, weekly, bi-weekly, monthly):
Day(s) and time(s) of weekly field supervision:
Names of onsite supervisors and/or contact person(s) in field instructor’s absence:
Learning Contract: Identifying Information Section
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Please ensure you fill out all of the required information.
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What days are you spending in placement?
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How often are you handing in a reflective journal to your field instructor?
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What day and time are you meeting with your field instructor for weekly
supervision?
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Who is your alternative contact when your field instructor is absent?
Learning Contract: Identifying Information Section
Student Name
Instructor Name
U of M Email
Email
Primary Phone
Primary Phone
Faculty /Field
Liaison
Onsite Supervisor
Email
Email
Primary Phone
Primary Phone
Agency Name
Address
Alternate
Contact Name
Alternate Contact
Email
Primary Phone
Fax
Developing your Learning Contract
• The learning contract can be found at the
beginning of each skill section.
• A minimum of one learning objective is required
for each section; there is no maximum
• The learning contract will be developed with the
student and the field instructor and can be
reviewed and revised at any time.
Evaluation & Learning Contract
Sections
1
2
3
4
Not Meeting
Expectations
Needs Development
Currently Meets
Expectations
Integrates Theory and
Skills
N/A (Not Applicable)
N/O (Not
Observed)
1 Professionalism/Ethical Standards
The student identifies as a professional and conducts self in a professional manner. The student is able to articulate social work ethical
principles that will guide professional practice.
LEARNING CONTRACT
* note – the learning contract can evolve and change throughout the placement*
Objectives
Activities
Timeline
Developing your Learning Contract
5 Skills Areas
1) Professionalism/Ethical Standards
2) Assessment and Intervention Skills in Practice
3) Reflective Capacity and Critical Analysis
4) Fostering and Promotion of Human Rights and Social Justice
5) Integration of Policy and Practice
Developing your Learning Contract
4 Criteria for evaluation
(1) Does Not Meet Expectations
(2) Needs Improvement
(3) Meets Expectations
(4) Integrates Theory and Skills
*Please note you have 2 other choices
 (N/A) Not Applicable
 (N/O) Not Observed
Developing your Learning Contract
Breaking Out of the Box (P.9)
• What do I want to learn from my experience?
• What specific knowledge do I want to develop?
• What specific skills or techniques do I want to learn or sharpen
(e.g. interviewing, assessment, referral, group work)?
• Is there an area of social work that I feel I don’t have a grasp on
or feel that I can’t fully integrate (e.g. why policy or research are
important to my daily social work practice)?
Developing your Learning Contract
Please review the evaluation and complete the
learning contract for each skill section.
Objectives
Activities
Timeline
Evaluation Section 3150
2.1 Demonstrates effective engagement skills
by using a range of interpersonal
communication skills (e.g., reflection,
clarification, paraphrasing, and questioning).
Comments/Examples:
2.2 Communicates respectfully and
effectively both verbally and non-verbally
through the use of language, appropriate eye
contact, body language, and S.O.L.E.R
(Sitting attentively at an angle, Open posture,
Leaning forward, Eye contact, Relaxed body).
Comments/Examples:
2.3 Is prepared for meetings with clients and
collaterals.
Evaluation Section 4120
2.1 Competence in using a range of
interpersonal communication skills (e.g.,
reflection, clarification, and paraphrasing
and questioning).
Comments/Examples:
2.2 Demonstrates the ability to work with
complex situations and challenging clients.
Comments/Examples:
2.3 Effectively conducts meetings/interviews
with clients and collaterals.
Comments/Examples:
Comments/Examples:
2.4 Reviews confidentiality guidelines and
student roles with clients.
2.4 Able to articulate and intervene on relevant
concerns and goals with clients.
Comments/Examples:
Comments/Examples:
2.5 Is able to identify relevant issues and
goals of clients.
2.5 Is able to integrate theoretical knowledge
into practice providing rationale for assessment
and intervention.
Example:
Section 1- Professionalism/Ethical Standards
1.4 Demonstrates knowledge of CASW Code of Ethics and provincial/territorial social work standards.
Objectives:
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Be able to understand and identify ethical issues and standards (3150).
Practice according to standards and make ethical decisions (4120).
Activities:
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Read CASW Code of Ethics and Manitoba SW standards, discuss these with field instructor, identify at least one
ethical issue and one standard (3150).
Identify an ethical dilemma in one of my cases and make an ethical decision. Identify where I am applying
standards in one of my cases and reflect on how this affects the individuals involved (4120).
Timelines:
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Jan. 31st - Read CASW Code of Ethics and Manitoba SW standards
Weekly supervision - Discuss ethics & standards with field instructor
Ongoing - Identify at least one ethical issue and one standard (3150).
Feb. 23rd – Identified standards in one case
Feb. 28th – Submit journal to field instructor and field liaison reflecting on affect of standards
July 17th – Have identified dilemma and made a decision.
to case
Signature and Comment Section
Critical Incidents
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Contact your field instructor to discuss and deal with the issue.
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Contact the Distance Delivery Field Office.
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Examples of critical incidents:
– you get hurt on the job (e.g. bit by a dog, assaulted by a client)
– If you are asked to something that is out of the ordinary
– Are staying overnight in an institution
– You are being threatened or feel unsafe
Time away from placement
• Time away must be made up by the student.
• If you are sick or take a few days off you must make up the time.
• You must pre-approve all time off with your field instructor.
• You and your field instructor are responsible to ensure that you
complete 420 hours.
UM Learn & Submitting Documents
• UM Learn student access :
https://universityofmanitoba.desire2learn.com/
• All monthly time/task sheets and journals must be submitted
through the UM Learn web service
• There are separate drop boxes for the calendar of hours,
learning contracts, journals, time/task sheets, and evaluations.
• Keep a copy of the signature page in your own files, you could
be required to produce it if there are problems. You will also be
asked to scan/fax the signature page of the evaluation at Final.
Contact with Field Liaison
• Available through telephone, email, and skype.
• Telephone conferences at mid-term & final
evaluation.
• Regular Contact
• PowerPoint prior to Adobe meetings
Tips & Reminders
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The electronic version of forms allows for expanding boxes and
revisions.
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All forms are available on UM Learn.
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All documentation in the field belongs to the agency.
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Students could be called to court many years from now and asked
about their documentation.
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If you are not sure about something please ask your field instructor.
The field team wishes you the best success in your field
placement and hopes that you have a wonderful
experience.
Thank you to all our field instructors for accepting and
supervising our students.
We love hearing from you!
Please contact your assigned Field Liaison by telephone or email.
We also encourage you to use the discussion board on UM Learn and to connect through
our Facebook group.
References
Ward, K. & Mama, R.S. (2010). Breaking out of the box. 2nd ed. Chicago, IL: Lyceum Books Inc.
Title of presentation
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