Fall 2014
Reading & Mathematics Retake
Training Materials
Test Administration
Schedule
Note: No testing on October 9 due to Secondary Early Release Day.
2
Students to be Tested
FCAT 2.0 Reading Retake
• Students who entered Grade 9 in the 2009–10 school year through the
2012–13 school year and are pursuing a standard Florida high school
diploma must pass the Grade 10 FCAT 2.0 Reading test or obtain a
concordant score on the ACT or SAT as one of the requirements for
graduation.
• The following students are eligible to participate in this administration:
– Retained Grade 10 or Grades 11–Adult (AD) regular high school students
who have not yet passed the Grade 10 FCAT 2.0 Reading test.
– Students who enrolled in Grade 9 prior to the 2009–10 school year but have
not yet passed the Grade 10 FCAT Reading test. (Because the FCAT
Reading Retake is no longer offered, these students will participate in the
FCAT 2.0 Reading Retake.)
3
Students to Be Tested
FCAT Mathematics Retake
• Students who entered Grade 9 in the 2009–10 school year or earlier, are
pursuing a standard Florida high school diploma, and have not yet
passed Grade 10 FCAT Mathematics test or obtained a concordant score
on the ACT or SAT in order to fulfill the graduation requirement are
eligible to participate in this administration.
• The FCAT Mathematics Retake will be administered for the last time in
Spring 2015. Students who still need to pass the Grade 10 FCAT
Mathematics after Spring 2015 must earn a concordant score on the ACT
or SAT.
• Students who entered Grade 9 in the 2010–11 school year and beyond
do NOT take the FCAT Mathematics Retake.
4
Students to be Tested:
Special Programs
Program
Florida Virtual
(FLVS-FT)
Full-Time
9-12
Miami-Dade Online Academy
(M-DOA)
District
Number
School
Number
Participation Registration/
Status
Reports
71
0400
MUST
Florida Virtual
School Program
13
7001
MUST
Miami-Dade
Online Academy
5
Students to be Tested
Students with Disabilities (SWD)
• Eligible students with disabilities participate in the
Retake administration in one of the following with,
or without accommodations, as documented on an
IEP or 504 Plan.
English Language Learners (ELLs)
• Eligible ELLs are expected to participate in the
Retake administration no matter how long these
students have been receiving services.
6
What’s New
• A new requirement has been added to seating
charts for students testing on laptop computers:
Test administrators must now record which
workstation each student is testing on so that
student responses can be recovered, if necessary.
• Session Rosters now contain columns for
accommodations provided and accommodations
used so that test administrators will have a place to
record this information if the roster is used to
capture required administration information.
7
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State
Board Rule, 6A-10.042, FAC, inappropriate actions by
school or district personnel can result in student or
classroom invalidations, loss of teaching certification,
and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or
reported
8
Test Irregularities/
Security Breaches
• Test administrators should report any test
irregularities (e.g., disruptive students, loss of
Internet connectivity) and possible security
breaches to the school assessment coordinator
immediately.
• If a test irregularity or security breach is identified,
the school assessment coordinator must contact
the district assessment coordinator to discuss
possible test invalidations.
9
Test Administrator
Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and the Test
Security Statute and Rule in Appendix C, and sign the Test Administration
and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration.
 Prepare and receive all materials needed for test administration.
 Prior to the first day of testing, ensure that your students and
parents/guardians understand the testing policies regarding electronic
devices, leaving campus during testing, the Testing Rules
Acknowledgment, and discussing test content after testing.
 If you are administering tests to students who require accommodations,
become familiar with the accommodations and discuss how
accommodations will be provided with your school coordinator.
 Ensure that you know how to open TestNav or TestHear to the login 10
screen for each student computer prior to testing.
Test Administrator
Before Testing
• Sign and return a Test Administration and Security
Agreement, which indicates that you have:
−
−
−
−
received training
read the Test Security Statute and State Board Rule
read all applicable portions of the test administration manual
understood and agreed to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator Prohibited Activities
Agreement
11
Test Administrator
Before Testing
Prepare the Room for Testing
• Tests should be administered in a room that has
comfortable seating, good lighting, adequate ventilation,
and sufficient workspace.
• Students must not be able to easily view other students’
computer screens or test materials. During the practice test,
check the configuration of your testing room to make sure
you will be able to provide a secure environment during
testing. If necessary, use visual blocks. Discuss any
concerns with your school assessment coordinator.
• Post the sign that reads TESTING—Please Do Not Disturb
and display the stopping time as instructed in the script.
Remove or cover all visual aids in the room.
12
Test Administrator
Before Testing
Prepare the Room for Testing (cont.)
• When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen, but do
not log in for students.
• Display the student comment form URL, or create shortcuts on
student workstations to ensure each student is able to complete a
form after testing
(www.FLAssessments.com/RetakeStudentCommentForm).
• Ensure that you have a way to contact the technology coordinator or
the school assessment coordinator without leaving the room
unattended.
13
Test Administrator
Before Testing
Test Materials Needed (as applicable):
•
•
•
•
•
•
•
•
•
•
•
•
•
Test Administration Manual
Session Roster or Administration Record/Security Checklist
Student Authorization Tickets
Seating Chart
Calculators
Test Group Code
Seal Code (Session 2)
Security Log
Work Folders
CBT Worksheets
FCAT Mathematics Reference Sheets
Reading Passage Booklets (accommodations)
Test and Answer Books (accommodations)
14
Test Administrator
Before Testing
Test Administration Manual
• You will need the Fall 2014 Retake Manual to read the test
administration scripts to students.
• When testing students with accommodations, you may
need to modify the scripts. Review the scripts BEFORE
testing begins to determine the necessary modifications.
• The scripts and instructions for the administration of
accommodated computer-based test forms (large print,
color contrast, zoom, screen reader, assistive devices) and
paper-based accommodations are located at
www.FLAssessments.com/FallRetake.
15
Test Administrator
Before Testing
Required Administration Information
Record the following required information on your Session
Roster or Administration Record/Security Checklist:
•
•
•
•
•
•
Students assigned to the room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Unique security number of secure documents assigned to each
student (paper-based accommodations only)
• Signatures of test administrator and school assessment coordinator
• Dates and times when secure materials are received and returned
16
Test Administrator
Before Testing
Required Administration Information (cont.)
• The list of required administration information includes both
the accommodations provided to students and the
accommodations used by students during the test
administration.
• If a student chooses not to use an accommodation that is
provided, the school assessment coordinator should be
notified when testing is completed, and the accommodation
should not be recorded in PearsonAccess or on the student
grid sheet.
• Schools are responsible for maintaining documentation of
accommodations that are provided but not used.
17
Test Administrator
Before Testing
Session Roster
• School assessment coordinators will provide a Session
Roster (CBT only), which includes the following information:
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–
–
–
–
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Student ID Numbers
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Student Birth Dates
Class Information
Test Form/Form Group Type
Login IDs
Accommodations
• Session Rosters may be used to record required
administration information.
18
Test Administrator
Before Testing
Session Roster (cont.)
Session Rosters must be handled in a secure manner and
returned to the school assessment coordinator immediately after
each test session is completed.
19
Test Administrator
Before Testing
Student Authorization Tickets
•
You will receive Student Authorization Tickets from your school assessment
coordinator at the beginning of each day of testing.
•
For the test, each student needs a Login ID and a test code (password), which
are printed on the Student Authorization Tickets.
•
Students will need a pen or pencil during testing to sign their tickets.
•
Each student will log in using the same Student Authorization Ticket for both test
sessions.
•
Give each student a ticket only AFTER all students have entered the testing
room, as instructed in the script, and all tickets must be collected BEFORE
students leave the testing room.
•
Student Authorization Tickets must be handled in a secure manner and
returned to the school assessment coordinator immediately after each day
of testing is completed.
20
Test Administrator
Before Testing
Student Authorization Tickets (cont.)
21
Test Administrator
Before Testing
Test Group Code
• A test group code is a unique four-digit number used as a
security measure to identify groups of students tested together.
Each testing room must utilize a different test group code.
• Students will enter the test group code before beginning the test,
as indicated in the scripts.
• Your school assessment coordinator will provide you with a test
group code. The same test group code is used for each test
session.
• If students are absent for a test session, a different unique code
must be used for each make-up session.
• The code must be recorded on the required administration
information and on each seating chart.
22
Test Administrator
Before Testing
Test Code
A six-character code created by
PearsonAccess and printed on Student
Authorization Tickets and Session Rosters.
The Login ID and the test code are required to
log in to TestNav/TestHear.
Test Group Code
A unique four-digit number created by district
assessment coordinators or by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen in TestNav/TestHear and before
students see the first question.
23
Test Administrator
Before Testing
Seating Chart
•
An accurate seating chart must be maintained for each testing room for each test
session. Seating charts must record the following information:
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•
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The room name/number
Student names and their locations in the room during testing
The front and back of the room
Direction students are facing
Date
Session starting and stopping times
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
Laptop assignments (if applicable)
If the seating configuration changes during testing, a new seating chart must be
created.
Remember to maintain seating charts for both test sessions of the Reading Retake.
If testing on laptops, record which workstations students are testing on so that
student responses can be recovered, if necessary.
24
Test Administrator
Before Testing
Seal Code (Reading Retake only)
• A seal code is a unique four-digit number used to allow students to
access Session 2 of the computer-based FCAT 2.0 Reading test
after they have completed Session 1.
• TestNav and TestHear require a seal code to proceed to Session 2
on Day 2.
• Seal codes will be provided in PearsonAccess, and all students in a
test session will use the same seal code.
• Seal codes should not be given to students until Day 2 when
the Session 2 administration script is read to students.
• Students are not able to return to Session 1 once they have
logged in to Session 2. Each student will log in using the same
Student Authorization Ticket for both test sessions.
25
Test Administrator
Before Testing
Seal Code (cont.)
26
Test Administrator
Before Testing
Seal Code TestNav
Students
will exit
using the
Save and
Exit button
on this
screen on
Day 1.
Students
enter the
seal code
here on
Day 2.
27
Test Administrator
Before Testing
Seal Code TestHear
Students
will exit
using this
button on
this screen
on Day 1.
Students
enter the
seal code
here on
Day 2.
28
Test Administrator
Before Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing room.
29
Test Administrator
Before Testing
CBT Worksheets (Reading Retake)
• CBT Worksheets may be provided for students to make
notes. A sufficient number of worksheets should be available
for all students taking the computer-based test.
• The worksheet is an 8½” × 11” page (located in Appendix D
of the Fall 2014 Retake Manual and PearsonAccess) that
may be copied and distributed as indicated in the
administration script.
• Students must be provided a new worksheet for Session 2.
• Collect used worksheets after each session and return them
to your school assessment coordinator.
• Used worksheets are secure materials.
30
Test Administrator
Before Testing
Reading Passage Booklets
• Reading Passage Booklets will be provided for eligible
students taking the computer-based Reading test who have
this accommodation identified in their IEPs or Section 504
plans.
• The booklets contain reading passages but do not contain
test items. Students will respond to test items on the
computer.
• Sessions 1 and 2 of the Reading Passage Booklets are
sealed separately. Students should break the appropriate
seal at the beginning of each session, according to the
instructions in the administration script.
• Reading Passage Booklets are secure materials.
31
Test Administrator
Before Testing
Work Folders, Mathematics Reference Sheets, and
Calculators (Mathematics Retake)
•
You will receive work folders for students taking the computer-based FCAT Mathematics
Retake. Distribute folders as indicated in the administration script. Used folders are
considered secure materials.
•
FCAT Mathematics Reference Sheets are available in the TestNav and TestHear platforms.
If your school will provide paper copies of reference sheets, make sure you have sufficient
copies for all students in your testing room. Distribute reference sheets before testing as
indicated in the administration script. Used reference sheets are considered secure
materials.
–
If you are administering a paper-based Mathematics Retake, students MUST be provided with
reference sheets.
•
A calculator is available in the TestNav platform; however, a supply of approved handheld
four-function calculators should be available for any students who request to use one.
•
Handheld four-function calculators MUST be provided to students taking an accommodated
computer-based (TestHear) or a paper-based Mathematics Retake.
32
Test Administrator
Before Testing
Additional items:
• Pens and/or pencils
• Clock or watch
• Signs
− Do Not Disturb Sign
− Electronic Devices Sign
− Session Signs
• Cover Sheets (for paper-based accommodations)
− TO BE SCORED Cover Sheet
− NOT TO BE SCORED Cover Sheet
33
Test Administrator
Before Testing
Accommodations
• Appendix A of the Fall 2014 Retake Manual
provides specific information and instructions
regarding accommodations for students with
disabilities and English Language Learners (ELLs).
• All personnel involved in administering tests to
students with allowable accommodations must
familiarize themselves with the information in
Appendix A.
34
Test Administrator
Before Testing
CBT Test Administrator Quick Reference Guide
• This guide lists possible error messages students may
encounter, explanations for each message, and
troubleshooting solutions.
• This guide is a helpful resource for test administrators during
testing and is available at
www.FLAssessments.com/AdditionalResources.
35
Test Administrator
During Testing
Checklist
 Maintain the seating chart, Security Log, and record of required
administration information for your room.
 Ensure that each student has a pen or pencil, and distribute testing
materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Read the important information and adhere to the
instructions between the SAY boxes.
 Keep accurate time for each test session and display stopping
times for students.
 Maintain test security at all times and report violations or concerns
to your school assessment coordinator immediately.
 After students have completed the test, assist them with accessing
the student comment form at
www.FLAssessments.com/RetakeStudentCommentForm. 36
Test Administrator
During Testing
• Read script—Read the appropriate administration script based on
the method of delivery and accommodations provided. Refer to the
table on page 26 of the Fall 2014 Retake Manual.
• Distribute materials according to the administration script and
maintain the security of test materials before, during, and after
testing.
• Keep accurate time for each session of the Reading Retake.
Remember that failure to provide the correct amount of time will
likely result in test invalidation.
• Maintain test security—Maintain test security at all times and
report violations to your school assessment coordinator. If a
student leaves the room, secure the student’s computer according
to your school assessment coordinator’s instructions.
37
Test Administrator
During Testing
Supervise Test Administration
Ensure that students:
• Have cleared the area around their workstations of all materials except for
the appropriate test materials.
• Click the Testing Rules Acknowledgment box and enter the correct test
group code.
• Do not have books, notes, scratch paper, or electronic devices of any kind
during testing or during breaks within a test session, even if they do not
use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct test and session (check student name and test
on the screen).
38
Test Administrator
During Testing
Supervise Test Administration (cont.)
•
It is not appropriate to use cell or classroom phones, grade papers, or work on the
computer during testing.
•
While you may encourage students to continue working, you MAY NOT talk with
them about test items or help them with their answers, nor may you discuss test
items or answers with students, even after testing is complete.
•
If a student’s computer is disconnected from the test, contact the technology
coordinator to help diagnose any technical issues and resume the student’s test in
PearsonAccess (or contact your school assessment coordinator if you are not
authorized to do so).
•
If a student has continual difficulty logging in or gets kicked out of the test more
than once, do not have the student continue attempting to log in until the issue is
diagnosed and resolved.
•
If students finish the test before the allotted time for the session has elapsed, you
may encourage them to go back and check their work.
•
After they have completed the test, assist students with accessing the student
comment form at www.FLAssessments.com/RetakeStudentCommentForm.
39
Test Administrator
After Testing
Checklist
 Verify that you have collected all required administration
information, including accommodations actually used by each
student, and make copies for your files.
 Verify that your seating chart and Security Log have been
completed correctly, and make copies for your files.
 Report any missing materials to your school assessment
coordinator.
 Organize and return materials to your school assessment
coordinator.
 Complete the Test Administrator Comment Form at
www.FLAssessments.com/FallRetake.
40
Paper-Based Tests
(PBT)
The following slides relate to the administration of paper-based
tests (regular print, large print, braille, or one-item-per-page),
which are available for eligible students who have such
accommodations identified in their IEPs or Section 504 plans.
Paper-based large print and one-item-per-page are available
as unique accommodations for eligible students.
The upper-left corner of the following slides show an image of
a pencil and a paper-based test (see below) to indicate that
this information pertains to paper-based tests only.
41
PBT Sample
Student Grid Sheet
42
PBT
Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit located
in the upper right corner of secure test and answer books.
• Packing list shows the number ranges assigned to each school,
and written documentation of the number ranges must be
maintained at all times during distribution and return of books.
• Pre-populated Administration Record/Security Checklists with
security numbers for all assigned test and answer books are
provided in PearsonAccess.
– Blank Administration Record/Security Checklist also provided in
PearsonAccess and in Appendix D of the manual.
• The test administrator should maintain a list of all secure
materials assigned to him or her, including any additional
materials assigned throughout the administration.
43
PBT Student
Demographic
Information
• The student grid sheet captures student
demographic information.
• A document is preidentified if it has a student label
affixed.
• Blank student grid sheets (non-preidentified) must
be gridded using a No. 2 pencil.
• For more information about specific demographic
fields, see pages 76–81 of the Fall 2014 Retake
Manual.
44
Appendices
• Appendices in the Fall 2014 Retake Manual
include:
– Appendix A—Accommodations
– Appendix B—Pearson Support and PearsonAccess
– Appendix C—Test Security Statute and Rule
– Appendix D—Forms, Cover Sheets, Checklists, Signs
45
Comment Forms
• After testing, test administrators, school
assessment coordinators, and technology
coordinators are encouraged to complete the
appropriate comment form located at
www.FLAssessments.com/FallRetake.
• FDOE and Pearson appreciate feedback from
district and school personnel.
46
Thank you for ensuring a secure
and successful Fall 2014 Reading
& Mathematics Retake
administration.
Questions?
47