Winter 2014 Florida Next Generation
Sunshine State Standards (NGSSS)
End-of-Course (EOC) Assessments
Training Materials
for School Assessment Coordinators
Algebra 1, Biology 1, Civics,
Geometry, and U.S. History
1
Test Administration Manual
One manual (Winter 2014
NGSSS EOC Manual) is
provided for the Winter 2014
administration.
Scripts and instructions for
administering computer-based
tests (CBT) ONLY are included
in this manual.
Scripts and instructions for
administering computer-based
and paper-based
accommodations are located at
www.FLAssessments.com/EOC.
2
TestNav 8 (TestNav)
• New Platform for Winter 2014 and beyond
• Access www.FLAssessments.com/TestNav8
– Technical Specifications
– Resources
• Features available to all students:
– Color contrast, increase/decrease text size,
zoom, magnifier tool, and line reader tool
• Accommodated forms:
– Text-to-speech and masking
3
CBT Resources
• The Technology Coordinator Guide can be
accessed at
www.FLAssessments.com/AdditionalResour
ces.
– This guide provides instructions and
information that technology
coordinators will need to prepare
schools for computer-based testing.
• Information and instructions for technology
coordinators to follow before, during, and
after testing are now provided at
www.FLAssessments.com/TestNav8
– Technology coordinators must
familiarize themselves with all
information at this site prior to the
beginning of test administration.
4
CBT Test Administrator Quick
Reference Guide
• The CBT Test Administrator
Quick Reference Guide is
available at
www.FLAssessments.com/A
dditionalResources.
• This guide lists possible
error messages students
may encounter, explanations
for each message, and
troubleshooting solutions.
5
Test Administration
Schedule
• The Winter 2014 NGSSS EOC testing schedule is
December 1-19.
– Algebra 1, Biology 1, Civics, Geometry, and US History must be
completed by December 19.
• The tests may be administered in any order, by school, based on
needs of students within a school. One subject test does not need to
be completed before another begins, and subject tests may be
administered concurrently.
– Additionally, testing should be completed within the least number of
days possible but must be completed by the last date noted above.
• All paper accommodations (for students with documented
accommodations only) must be administered on the first five days
6
of testing window; December 1-5.
EOC Manual 1, Training Packet
Test Administration
Schedule
Testing Duration
• Each NGSSS EOC assessment will be administered in one 160minute session with a scheduled 10-minute break after 80
minutes. Individual restroom breaks are permitted as needed.
• Students may not be dismissed during the first 80 minutes. At
the beginning of the break, any students who have completed
testing may be dismissed.
• After the 10-minute break, students may be dismissed from the
testing room as they complete testing.
• No special incentives should be given to students to encourage
them to finish early.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
7
EOC Manual 1
Students to be Tested
Algebra 1
The following students will take the Algebra 1 EOC
Assessment:
• All students enrolled in and will be completing one of the
following courses:
– Algebra 1 – 1200310
– Algebra 1 Honors – 1200320
– Algebra 1-B – 1200380
– Pre-AICE Mathematics 1 – 1209810
– IB Middle Years Program/Algebra 1 Honors – 1200390
Note: Students enrolled in an annual course will not test until the spring.
8
EOC Manual 1
Students to be Tested
Algebra 1 (cont.)
Students are also eligible to participate if they:
• Failed the test
• Have scores invalidated/no score/no grade (NG)
• Are taking a course via part-time virtual program and
are at 80% or more complete and recent completers
• Are enrolled in the Adult program and are at 80% or
more complete and recent completers
• Want to take the assessment to earn course credit
(Credit Acceleration Program)
• Are new to the district (private school, out of
state/country)
EOC Manual 1
9
Students to be Tested
Biology 1
The following students will take the Biology 1 EOC
Assessment:
• All students enrolled in and completing one of the following
courses:
– Biology 1 – 2000310
– Biology 1 Honors – 2000320
– Pre-AICE Biology IGCSE
Level – 2000322
– Biology Technology –
2000430
– Florida’s Pre-IB Biology 1–
2000800
– IB Biology 1 - 2000805
– IB Middle Years Program Biology
– 2000850
– Integrated Science 3 – 2002440
– Integrated Science 3 Honors –
2002450
Note: Students enrolled in an annual course will not test until the spring.10
EOC Manual 2
Students to be Tested
Biology 1 (cont.)
Students are also eligible to participate if they:
• Have scores invalidated/no score/no grade (NG)
• Are taking a course via part-time virtual program and are
at 80% or more complete and recent completers
• Are enrolled in the Adult program and are at 80% or
more complete and recent completers
• Want to take the assessment to earn course credit
(Credit Acceleration Program)
Note: Students that have failed the Biology 1 EOC test
may participate if they want to pass it to be eligible for a
scholar designation.
11
EOC Manual 2
Students to be Tested
Civics
The following students will take the Civics EOC Assessment:
• All students enrolled in and completing one of the
following courses:
– M/J Civics – 2106010
– M/J Civics – 2106015
– M/J Civics & Career Planning
– 2106016
– M/J Civics, Advanced –
2106020
– M/J Civics, Advanced –
2106025
–M/J Civics, Advanced & Career
Planning – 2106026
–M/J IB MYP Civics Advanced –
2106027
–M/J IB MYP Civics Advanced &
Career Planning – 2106028
–M/J Civics and Digital Technologies
– 2106029
–M/J U.S. History & Civics - 2100045
Note: Students enrolled in an annual course will not test until the spring.12
EOC Manual 2
Students to be Tested
Civics (cont.)
Students are also eligible to participate if they:
• Have scores invalidated/no score
• Are taking a course via part-time virtual program
and are at 80% or more complete and recent
completers
13
EOC Manual 2
Students to be Tested
Geometry
The following students will take the Geometry EOC
Assessment:
• All students enrolled in and completing one of the
following courses:
–
–
–
–
Geometry – 1206310
Geometry Honors – 1206320
IB Middle Years Program Geometry – 1206810
Pre-AICE Mathematics 2 IGCSE Level – 1209820
Note: Students enrolled in an annual course will not test until the spring.
14
EOC Manual 3
Students to be Tested
Geometry (cont.)
Students are also eligible to participate if they:
• Have scores invalidated/no score/no grade (NG)
• Are taking a course via part-time virtual program
and are at 80% or more complete and recent
completers
• Are enrolled in the Adult program and are at 80%
or more complete and recent completers
• Want to take the assessment to earn course
credit (Credit Acceleration Program)
15
EOC Manual 3
Students to be Tested
U.S. History
The following students will take the U.S. History EOC
Assessment:
• All students enrolled in and completing one of the
following courses:
– United States History – 2100310
– United States History Honors – 2100320
– Visions and Countervisions: Europe, U.S. and the World
from 1848 – 2100390
– Visions and Countervisions: Europe, U.S. and the World
from 1848 Honors – 2100480
Note: Students enrolled in an annual course will not test until the spring.
16
EOC Manual 3
Students to be Tested
U.S. History (cont.)
Students are also eligible to participate if they:
• Have scores invalidated/no score/no grade (NG)
• Are taking a course via part-time virtual program
and are at 80% or more complete and recent
completers
• Are enrolled in the Adult program and are at 80%
or more complete and recent completers
• Want to take the assessment to earn course
credit (Credit Acceleration Program)
Note: Students that have failed the US History EOC test
may participate if they want to pass it to be eligible for a
scholar designation.
EOC Manual 3
17
Students to be Tested
Special Program Students
• Miami-Dade Online (M-DOA)
• Home Education
• Florida Virtual School Full-time (K-8 and High School)
English Language Learners (ELLs)
All ELLs who complete the applicable courses are expected to
participate in EOC assessments no matter how long these students
have been receiving services or have been enrolled in a U.S.
school.
EOC Manual 3-5, Appendix A; Training Packet
18
Students to be Tested
Students with Disabilities
• Students with disabilities participate in the statewide assessment
program by taking one of the following:
̶
EOC assessment without accommodations,
̶ EOC assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
19
EOC Manual 5; Appendix A
Students with Disabilities
Accommodations
• Administration Accommodations
−
−
−
−
−
Flexible
Flexible
Flexible
Flexible
Flexible
presentation
responding
scheduling
setting
Assistive Devices and Tools
• Paper-based Accommodations
−
−
−
−
Regular print
Braille
Large print (No longer a Unique Accommodation for CBT)
One-item-per-page (OIPP) (No longer a Unique Accommodation for
CBT)
20
EOC Manual 6; Appendix A
Students with Disabilities
Accommodated Test Forms
TestNav 8: Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a specific form.
Form Name in
PearsonAccess
Accommodations Offered
TTS
TEXT-TO-SPEECH
MASKING
ANSWER AND CUSTOM MASKING
TTS + MASKING
TEXT-TO-SPEECH, ANSWER AND CUSTOM
MASKING
NOTE: Allowable assistive devices may be used with any TestNav 8
forms.
EOC Manual 111-112
21
English Language Learners
Accommodations
• ESOL Levels 1-4 Only
– Students who are currently receiving services in a
program operated in accordance with an approved
district LEP plan:
 Flexible Setting
 Flexible Scheduling
 Assistance In Heritage Language
 Approved Dictionary
EOC Manual Appendix A
22
SWD and ELL
Recording Accommodations
• Student accommodations can
be recorded in the Test Session
Details screen in “Manage Test
Sessions” by clicking on a
student’s name.
– Click the Edit button.
• Select the accommodations
used by the student in the
drop-down menus.
• Click the Save button.
• Click “Go back to Session
Detail” to record
accommodations for additional
students
EOC Manual 127-129
23
File Download Manager (FDM)
The following briefings provide pertinent
information regarding the EOC:
• Briefing ID # 14070:
Procedures to Record Courses in
24
the Transcript Review and Course
Evaluation (TRACE) System
Test Security
Per Test Security Statute, s. 1008.24, F.S., and Florida State
Board Rule, 6A-10.042, FAC, inappropriate actions by
school or district personnel can result in student or
classroom invalidations, loss of teaching certification,
and/or involvement of law enforcement.
Examples of prohibited activities include the following:
• Reading or viewing the passages or test items before, during, or after
testing
• Revealing the passages or test items
• Copying the passages or test items
• Explaining or reading passages or test items for students
• Changing or otherwise interfering with student responses to test items
• Copying or reading student responses
• Causing achievement of schools to be inaccurately measured or
reported
25
EOC Manual 17-18, Appendix C
State and District Requirements
• Standards, Guidelines, and
Procedures for Test Administration
and Test Security available at
http://oada.dadeschools.net/TestCh
airInfo/InfoForTestChair.asp
– Adopted by School Board
– General Guidelines
• Florida Test Security Statute and
Rule
• Test Security Screencast for Test
Administrators and Proctors
• School Procedural Checklist
(FM-6927)
• District Monitors
EOC Manual 17-18; Appendix C; Training Packet
26
Test Irregularities/
Missing Materials
• Test administrators should report any test irregularities (e.g.,
disruptive students, loss of Internet connectivity) and possible
security breaches to the school assessment coordinator
immediately.
• Schools must investigate ANY report of missing materials and
report missing secure materials (e.g., Student Authorization
Ticket, used work folder, Session Roster) to Student Assessment
& Educational Testing immediately at 305-995-7520.
• If a test irregularity or security breach is identified, the school
assessment coordinator must contact Student Assessment &
Educational Testing to discuss possible test invalidations.
Note: Secure student information (e.g., SSN) must not be
communicated via email.
EOC Manual 19
27
Test Irregularities/
Security Breaches
• For test irregularities requiring further investigation by the district
and for security breaches, a written report must be submitted
within 7 working days after the irregularity or security breach was
identified. The report must include:
–
–
–
–
The nature of the situation
The time and place of the occurrence
The names of the people involved
A description of the communication between the district assessment
coordinator’s office and school personnel
– How the incident was resolved
– What steps are being taken to avoid future test irregularities or
security breaches
• Schools should submit completed reports to the Office of Student
Assessment & Educational to be forwarded to the FDOE.
28
EOC Manual 19
Electronic Devices
• School personnel must ensure that students do not have access
to their cell phones or other electronic devices at any time
during testing, including breaks (restroom breaks, etc.), even
if they do not use them or have them turned off.
− “Possession” is defined as “within arm’s reach,” even if the
electronic device is not visible.
− Students should not have cell phones in their pockets, clipped to
their belts, at their desks, or anywhere they can be easily
accessed during testing or breaks.
• If a student is found to be in possession of ANY electronic
devices during testing or during a break, his or her test must be
invalidated.
• Students and parents/guardians must be made aware of this
policy prior to testing.
29
EOC Manual 30, 31, Appendix D
Testing Rules
Acknowledgment
• All EOC assessments include a Testing Rules
Acknowledgment that reads, “I understand the testing
rules that were just read to me. If I do not follow these
rules, my test score may be invalidated.”
• The last portion of the testing rules read to students now
reads, “After the test, you may not reveal details about
the test items to anyone. This includes any type of
electronic communication, such as texting, emailing, or
posting online, for example, on websites like Facebook,
Twitter, or Instagram. If you are found sharing
information about test items, your test will be invalidated.”
• Students and their parents/guardians should be made
aware of the testing rules prior to testing.
30
EOC Manual 32, 34
Caveon Forensic Analyses
• Caveon will analyze data to identify highly
unusual test results for two primary groups:
– Students with extremely similar test
responses; and
– Schools with improbable levels of similarity,
gains and/or erasures.
• Only the most extreme results are flagged and
withheld
– One in a trillion chance of the pattern occurring by
chance
31
PreID File and Test Sessions
Winter 2014
• Winter PreID file is based on student information as of: October
31
– New students or changes to student demographics after
October 31 will not be included in PearsonAccess.
– PreID labels will not be generated for PBT accommodations
• All students testing on the computer that were captured in the
PreID file will be in a class named: FL CLASS
• Test sessions were automatically created via the PreID upload.
Test sessions are named:
–
–
–
–
–
ALG-ALGEBRA
BIO-BIOLOGY
CIV-CIVICS
GEO-GEOMETRY
HIS-HISTORY
• PreID information may be verified in PearsonAccess on or after32
November 17.
EOC Manual 96-100 and Training Packet
Verify Student Information &
Create Test Sessions
• Print the Session Roster for each test session (Algebra 1,
Biology 1, etc.) as applicable
• Compare against school generated list to verify:
– Student eligibility, and
– Student Name and Florida ID number for accuracy
• Place verified students in new test sessions or keep them in
the original sessions.
• Add new students using the “Create New Student wizard” and
place them in test sessions.
− Note: Management of student information in
PearsonAccess can begin on or after November 17
• Maintain a list of test sessions to cache test content for all
sessions.
– Test sessions can be cached one week prior to the testing
window.
EOC Manual 96-100 and Training Packet
33
BEFORE TESTING
34
Communicate Testing Policies
Students and Parents/Guardians
• Electronic Devices Policy—If students are found with ANY electronic
devices, including, but not limited to, cell phones and smartphones,
during testing OR during breaks, their tests will be invalidated. The best
practice would be for students to leave devices at home or in their
lockers on testing days.
• Leaving Campus—If students leave campus before completing the
test (for lunch, an appointment, or illness, etc.), they WILL NOT be
allowed to complete the test. Students and parents/guardians should
be made aware of this policy. If a student does not feel well on the day
of testing, it may be best for the student to wait and be tested on a
make-up day. Please make sure parents/guardians are aware of the
test administration schedule and understand that appointments should
not be scheduled on testing days.
EOC Manual 30, 31-32, and Test Chairperson Info Website
35
Communicate Testing Policies,
(cont.)
Students and Parents/Guardians
• Testing Rules Acknowledgment—Prior to testing, students will be
asked to affirm a Testing Rules Acknowledgment that reads: “I
understand the testing rules that were just read to me. If I do not
follow these rules, my test score may be invalidated.”
• Discussing Test Content after Testing—The last portion of the
testing rules read to students before they sign/check the
acknowledgment reads, “After the test, you may not reveal details
about the test items to anyone. This includes any type of electronic
communication, such as texting, emailing, or posting online, for
example, on websites like Facebook, Twitter, or Instagram.
EOC Manual 31-32 and Test Chairperson Info Website
36
Receive and Prepare Test
Materials
• You will receive the following materials, as appropriate for
your school:
– School Boxes (test materials—contents listed on page 91
of the Winter 2014 EOC Manual)
– Special Document Boxes
• If your school is providing hardcopy CBT Worksheets,
reference sheets, or periodic tables, make a sufficient
number of copies for all students taking the assessments.
Each copy must be carefully checked against the original.
• Save the original boxes for returning TO BE SCORED special
document materials.
• If you need additional materials or if you have questions,
contact the Test Distribution Center at 305-995-3743.
37
EOC Manual 91 and 130-141, Appendix D
Maintain Security
• Inventory the contents of your boxes within 24 hours of
receipt and report missing materials immediately.
• Report materials discrepancies immediately to Student
Assessment Office at 305-995-7520.
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody Form at all
times.
• No more than three people should have access to the locked
storage area.
• Do not open shrink-wrapped materials or begin preparing
materials (applying student labels) more than three days
prior to testing.
• Under no circumstances are students permitted to assist in
preparing secure materials before testing or in organizing and
returning materials after testing.
38
EOC Manual 91, Appendix D, and Training Packet
Arrange Practice Test
Sessions
• All students MUST participate in an ePAT session
conducted at their school to familiarize themselves with the
different features of the TestNav 8 testing platform.
• Schedule and arrange practice tests (ePATs) as described
in the Winter 2014 EOC Manual.
• Before a student can participate in a computer-based
administration, he/she must participate in an ePAT session
to familiarize themselves with the different features of the
TestNav 8 testing platform.
• To access accommodated and non-accommodated CBT
practice tests content and scripts for administering the
ePATs, go to www.FLAssessments.com/ePATs.
39
EOC Manual 26
Arrange Practice Test
Sessions, cont.
• Students who require accommodated CBT forms (e.g.,
text-to-speech and/or masking) must complete a practice
test for the specific accommodated form or form
combination they will use during testing.
40
EOC Manual 26
Prepare the Room for Testing
• Make sure that each room is free of
distractions and has
– Comfortable seating
– Good lighting
– Sufficient workspace
– Adequate ventilation
• Make sure that:
– students are not facing each other when
seated at tables
– there is at least three feet between
students
– students cannot view others’ computer
screens (visual barriers are installed)
• Remove or cover all visual aids on student
desks or displayed in the room, such as
posters showing mathematical and scientific
concepts.
EOC Manual 27
41
CBT Preparations
• Please ensure that:
− TestNav 8 has been properly installed and tested before the first day
of testing.
− Proctor Caching computers have been set up properly.
•
Each testing computer is configured to refer to a Proctor Caching
computer in order to obtain test content.
− Test content has been cached for all scheduled test sessions.
− Each computer station is equipped with a keyboard and mouse (or
other pointing device).
− Monitors are correctly displaying test items with shading.
− Instant messaging, email notification, screen savers, power savers,
and remote desktop are disabled.
− Anti-virus, auto-scan and/or auto-update, system restore utilities,
Windows Security Firewall, web content filtering, or other software
that may impact CPU speed or scan/block information transferred
between the workstation and the servers is disabled or delayed.
EOC Manual 6, 27, Scripts, Checklists in Appendix D
42
CBT Preparations,
cont.
• Please ensure that:
− Test administrators are familiar with how to access TestNav 8
software from student workstations and how to access the
student comment forms.
− Proctor Caching computer and Proctor Caching software are
turned on and remain running each day of testing.
− Any monitoring software that would allow test content on
student workstations to be viewed on another computer
during testing MUST be turned off.
− CBT Test Administrator Quick Reference Guide is used to help
diagnose technical issues during testing.
− Students and teachers not testing refrain from using any
streaming media or other high-bandwidth applications while
students are testing.
EOC Manual 6, 120, Checklists in Appendix D
43
Test Materials Needed
(as applicable):
•
•
•
•
•
•
•
•
•
•
•
•
Winter 2014 EOC Test Administration Manual
Scripts and Instructions for administering CBT/PBT accommodations
Session Roster or Administration Record/Security Checklist
Seating Chart
Student Authorization Tickets
Test Group Code
Security Log
CBT Work Folders
CBT Worksheets
Calculators
Reference Sheets or Periodic Tables
Test and Answer Books (accommodations)
44
EOC Manual 29-31 and www.FLAssessments.com/EOC
Winter 2014 EOC Manual
• The Winter 2014 End-of-Course Assessments Test Administration
Manual must be used to read the non-accommodated CBT test
administration script(s) to students.
• When testing students with accommodations, you may need to
modify the scripts. Review the scripts BEFORE testing begins to
determine the necessary modifications.
• NEW! The scripts and instructions for the administration of
accommodated computer-based test forms (text-to-speech
and/or masking) and paper-based accommodations are located at
www.FLAssessments.com/EOC.
45
EOC Manual 33, 37-89 and www.FLAssessments.com/EOC
Training – Test Administrators
and Proctors
•
•
Read the Florida Test Security Statute and the State
Board of Education Test Security Rule (Appendix C) in
the test administration manual.
Ensure that test administrators sign the Test
Administration and Security Agreement and Test
Administrator Prohibited Activities Agreement
•
•
•
•
(Appendix D).
Train your test administrators and proctors,
including non-school-based instructors
(e.g., itinerant teachers).
Test administrators must be certified
educators.
Test administrators must NOT administer the EOC
assessments to their relatives or friends.
If any students who require accommodations are
testing at your school, discuss with test administrators
how accommodations will be provided (Appendix A).
EOC Manual 17-18 and Appendix A, C, D; Training Packet
46
Training – Test Administrators
and Proctors, cont.
Supervise Test Administration
While students are working, ensure that students:
• Have cleared the area around their workstations of all materials except
for Student Authorization Tickets, pens or pencils, and, as applicable,
calculators, work folders, worksheets, reference sheets, and periodic
tables.
• Check the Testing Rules Acknowledgment box and enter the correct test
group code.
• Do not have electronic devices (except for approved calculators) of any
kind during testing, even if they do not use them.
• Do not talk to other students or make any disturbance.
• Are working independently.
• Are working in the correct test.
47
EOC Manual 35
Training – Test Administrators
and Proctors, cont.
Supervise Test Administration
• It is not appropriate to use cell or classroom phones, grade papers, or
work on the computer during testing.
• While you may encourage students to continue working, you may not
talk with them about test items or help them with their answers.
• If a student’s computer is disconnected from the test, contact the
school assessment coordinator or technology coordinator to help
diagnose any technical issues. The student will need to be resumed in
PearsonAccess before logging back in.
• If a student has continual difficulty logging in or gets kicked out of the
test more than once, do not have the student continue attempting to
log in until the issue is diagnosed and resolved.
• If students finish the test in the first 80 minutes before the 10-minute
break, you may encourage them to go back and check their work. 48
EOC Manual 35, 115
Training – Preparing for CBT
• Ensure that all software applications, including Internet browsers,
are closed on all student workstations.
• Start TestNav, type in the correct URL, and open each student
workstation to the student login screen, but do not log in for
students.
• Display the student comment form URL
(www.FLAssessments.com/EOCStudentCommentForm) on the
day of testing, or create shortcuts on student workstations to
ensure each student is able to complete the form after testing.
• Ensure that the test administrator has a way to contact the
technology coordinator or school coordinator during testing
49
without leaving the room unattended.
EOC Manual 35, 115, scripts
Proctors
When testing a large group of students, proctors
must be assigned to the room. Refer to the table
below for the required number of proctors.
1-25 students
Test Administrator*
26-50 students
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
*FDOE strongly encourages the use of proctors in all testing
rooms, even those with 25 or fewer students.
Note: Students cannot serve as proctors or volunteers.
50
EOC Manual 18
Session Roster
• School assessment coordinators will provide a Session Roster
(CBT only), which includes the following information:
−
−
−
−
−
−
−
−
Test Administration
Session Name
Test to be Administered
Password
Student Names
Student ID Numbers
Student Birth Dates
Class Information
− Test Form/Form Group Type
− Username
− Blank space to record
attendance and
accommodations
information
• Session Rosters may be used to record required administration
information.
51
EOC Manual 9-10, 155
Session Roster (cont.)
Session Rosters must be handled in a secure manner
and returned to the school assessment coordinator
immediately after each test session is completed.
52
EOC Manual 9-10, 113
Required Administration
Information
 Record the following required information on your Session
Roster or Administration Record/Security Checklist:
Students assigned to the room
Attendance information
Accommodations provided to students
Accommodations used by students
Test group code
Unique security number of secure documents assigned to
each student (paper-based accommodations only)
• Signatures of test administrator and school assessment
coordinator
• Dates and times for when secure materials are received and
returned
53
•
•
•
•
•
•
EOC Manual 27-28
Student Authorization Tickets
•
•
•
•
NEW: For the test, each student needs
a Username and Password, which
are printed on the Student
Authorization Tickets.
Students will need a pen or pencil
during testing to sign their tickets.
Provide each student a ticket only
AFTER all students have entered the
testing room, as instructed in the script,
and all tickets must be collected
BEFORE students leave the testing
room.
Student Authorization Tickets
must be handled in a secure
manner and returned to the school
assessment coordinator
immediately after each day of
testing is completed.
EOC Manual 7
54
Seating Chart
•
An accurate seating chart must be maintained for each testing room for each
test session. Seating charts should record the following information:
− Room name/number
− Subject
− Student names and their location in the room during testing
− Direction students are facing
− Date
− Starting and stopping times
− Test administrator name
− Names of proctors (if applicable)
− Test group code
− Session name in PearsonAccess (CBT)
− NEW: Laptop/Mobile Device Assignment (if applicable)
•
If students are moved to a new location or the seating configuration changes
during testing, a new seating chart must be created.
55
EOC Manual 28 and Training Packet (see sample provided)
Test Group Code
• A test group code is a unique four-digit number used as a
security measure to identify a group of students tested
together.
• School assessment coordinator will provide the test group
code.
• Each testing room must use a different test group code.
• Students will enter the test group code before beginning the
test, as indicated in the scripts.
• If students are absent for a test session, a different unique
code must be used for each make-up session.
• The code must be recorded on the required administration
information and on each seating chart.
56
EOC Manual 8
Security Log
A Security Log
must be
maintained for
each testing room.
Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
57
EOC Manual 29 and Appendix D
Work Folders
• The Florida Computer-Based Testing Work Folder is a piece of
yellow 11x17 paper folded in half with graph paper printed on
the back cover.
• For the Algebra 1, Biology 1, and Geometry EOC assessments,
students are provided with work folders to work the problems.
• Work folders must be distributed to students at the beginning of
each test session.
• Ensure that students have enough desk space to use their
folders.
• Collect all work folders when students finish testing before they
leave the testing room, and return folders to the school
assessment coordinator.
• Used work folders are secure materials.
58
EOC Manual 8
CBT Worksheets
• If schools choose to provide them, students
taking the computer-based Civics and U.S.
History Assessment may use a CBT
Worksheet to make notes rather than using
the CBT notepad tool.
• The worksheet is an 8½ x 11 page (located
in Appendix D and PearsonAccess) that
may be copied and distributed to students
at the beginning of a test session.
• Students must have enough desk space to
use their worksheets.
• Collect all worksheets when students finish
testing before they leave the testing room,
and return worksheets to the school
assessment coordinator.
• Used worksheets are secure materials.
59
EOC Manual 9 and Appendix D
Four-Function Calculators
TestNav
The computer-based TestNav Algebra 1 and Biology 1 EOC Assessments have a
built-in four-function calculator.
Students may use the built-in calculator, or they may use a handheld fourfunction calculator.
Test administrators should provide handheld calculators at the beginning of a
test session to all students who request them.
Adequate supply of approved four-function calculators should be made
available.
Students with visual impairments may use the approved large key/large display
calculators or approved talking calculators supplied by the FDOE.
60
EOC Manual 9-10
Scientific Calculators
TestNav
The TestNav Geometry EOC Assessment has a built-in scientific calculator.
Students may use handheld scientific calculators, if the school has chosen to
provide them.
Handheld scientific calculators will not be provided by the FDOE for students
taking the Geometry EOC Assessment using TestNav.
The approved talking scientific calculator is the Orion TI-36X or one that is
comparable in function to the Orion TI-36X. No other calculators may be
used.
Students with visual impairments may use large key/large display scientific
calculators that are comparable in function to the approved scientific calculators
(on pages 9-10 of the Winter 2014 EOC Manual).
61
EOC Manual 9-10
Reference Sheets and
Periodic Tables
• Reference sheets and periodic tables are provided in an online format
only for CBT testers. However, schools may provide hardcopy reference
sheets or periodic tables to students.
• Any hardcopy reference sheets or periodic tables must be photocopies
of the reference sheet and periodic table in Appendix D of the manual
(also available at www.FLAssessments.com/EOC).
• If your school will provide hardcopy reference sheets or periodic tables
to students, check each copy before distributing to students and follow
the instructions in the administration scripts.
• Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials, and should be
distributed to students as indicated in the administration scripts.
• Once students complete the test session, the test administrator should
collect all reference sheets and periodic tables.
• Used reference sheets and periodic tables are secure materials.
62
EOC Manual 10 and Appendix D
Additional Items
• Pens and/or pencils
– Ensure each student has a pen or
pencil to sign his or her authorization
ticket and make notes or work the
problems during testing
– Students taking paper-based tests
must use No. 2 pencils
• Clock or watch
• Signs (Appendix D)
̶
̶
Do Not Disturb Sign—display on all
entrances
Electronic Devices Sign—display
where it will be visible to all students
in the testing room
EOC Manual 29-30 and Appendix D
63
DURING TESTING
64
Supervision of
Test Administration
• Ensure that test sessions have been started in PearsonAccess
• Provide test administrators with additional materials, as
necessary.
• Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are properly completed, and required
administration information is collected.
• Be available during testing to answer questions from test
administrators and to ensure that there are no technical issues.
• Arrange for and supervise make-up administrations.
65
EOC Manual 115
Monitor Session Status
After a session begins, you can monitor the real-time status of students.
Refer to the following table for a description of each possible status.
66
EOC Manual 117
Early Warning System
• Certain circumstances, such as loss of an Internet connection, trigger
the “Early Warning System” (EWS) on the interface that students see
during testing. The EWS alerts students to possible problems with the
transmission of their test data and allows the test administrator to take
action to ensure student responses are captured.
67
EOC Manual Scripts and 119.
AFTER TESTING
EOC Manual 121-141
68
Test Invalidation
• A test MUST be invalidated if either of the following circumstances
occurs:
̶ A student has an electronic device during testing
̶ A student is cheating during testing
̶ A student is given an accommodation not allowed on EOC assessments
̶ A student is given an accommodation not indicated on the student’s
IEP, Section 504 plan, or ELL plan
̶ An error occurs in test administration or procedures that could
compromise the validity of test results
̶ A student is given unauthorized help during testing
• A test MAY be invalidated if one of the following circumstances
occurs:
̶ A student becomes ill and is unable to finish
̶ A student is not allowed the correct amount of time
̶ A student was not provided an allowable accommodation indicated on
the student’s IEP, Section 504 plan, or ELL plan
̶ A disruption occurs during testing (e.g., severe weather)
̶ A student is disruptive during testing
69
EOC Manual 24-25, 126-127
Marking Tests Complete
Students should be in “Completed” status after they submit
the test.
Student tests should only be Marked Complete in one of
the following circumstances:
• A student had to leave the test (e.g., cheating, illness)
and will not finish the test. (After being marked
complete, school personnel will invalidate the test.)
• A student finished the test but exited instead of
submitting the test and the test should be scored.
• As otherwise directed by FDOE or Pearson after a
technical difficulty or other extenuating circumstance.
EOC Manual 124-125
70
School Assessment Coordinator
After Testing
• CBT clean-up activities must be completed by 4:00 pm
on the last day of the testing window.
• “Delete” all not started sessions and “Stop” all started sessions
• Please remember the following:
– Absent students should be removed from the test session (not marked
complete).
 If absent students have already been marked complete, nothing else
needs to be done.
– Students in “Ready” status must be removed from the session before it
can be stopped.
– If students are in “Active,” “Exited,” or “Resumed” status, they will need
to be marked complete.
•
•
•
•
Update student information, if necessary.
Invalidate tests, if applicable.
Record accommodations for ESE and ELL students, if applicable.
Ensure that school technology coordinators purge test content from 71
EOC Manual 100, 123-129
the Proctor Caching computer(s).
Organizing CBT Materials
•
•
•
Verify that all distributed secure materials have been returned.
Report any missing materials to Student Assessment & Educational
Testing at 305-995-7520 and conduct the necessary investigation.
Organize materials and return them as instructed in the “Friendly Reminder”
(Training Packet).
− Copy the seating charts, required administration information, Session Rosters,
Chain of Custody forms, and Security Logs, file the copies, and return the
originals in the District Assessment Coordinator ONLY boxes.
− Return used and unused CBT work folders and worksheets in the District
Assessment Coordinator ONLY Box.
− Securely return used reference sheets and used periodic tables in the District
Assessment Coordinator ONLY Box.
− Inventory and securely store handheld calculators.
− Recycle test administration manuals once results are received and verified for all
students tested.
− Keep Student Authorization Tickets, signed copies of the Test Administration
and Security Agreement and Test Administrator Prohibited Activities Agreement
Forms for one calendar school year, and then destroy them.
EOC Manual 121
72
Paper-Based Tests (PBT)
• The following slides relate to the administration of paperbased tests (regular print, large print, one-item-per-page,
or braille), which are available for eligible students who
have such accommodations identified in their IEPs or
Section 504 plans.
• The upper-left corner of the following slides show an image
of a pencil and a paper-based test (see below) to indicate
that this information pertains to paper-based tests only.
73
PBT Materials
Materials Needed for Testing
• Test Documents
̶
̶
̶
̶
̶
Algebra 1 EOC Assessment Test and Answer Books
Biology 1 EOC Assessment Test and Answer Books
Civics EOC Assessment Test and Answer Books
Geometry EOC Assessment Test and Answer Books
U.S. History EOC Assessment Test and Answer Books
• Reference Sheets (Algebra 1 or Geometry)
• Periodic Tables (Biology 1)
• Calculators (approved four-function or scientific)
74
EOC Manual 30
PBT Chain of
Custody Form
• The Test Materials Chain of Custody Form is
available in Appendix D of the EOC Manual
and at www.FLAssessments.com/EOC.
• The purpose of this form is to track test
materials at all times, including:
– their location
– the dates and times activities are completed
– the names of the persons performing various
activities involving the materials
• Schools must retain copies (electronic or
hardcopy) of completed forms for their files
after materials are packaged for pickup and
return the originals in the District
Assessment Coordinator ONLY Box.
75
EOC Manual 92 and Appendix D
PBT
Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit
located in the upper right corner of test and answer books.
• Packing list shows the number ranges assigned to each
school, and written documentation of the number ranges
must be maintained at all times during distribution and
return of books.
• Test administrator should maintain a list of all secure
materials assigned to him or her, including any additional
materials assigned throughout the administration.
• Blank Administration Record/Security Checklist is provided
in PearsonAccess and in Appendix D of the manual.
76
EOC Manual 19-21 and Appendix D
PBT Student
Demographic Information
77
EOC Manual 11-16, 114, 121-123
PBT Defective Materials,
DNS and UNDO Bubbles
• If a defective test and answer book is identified before testing begins, the
student should be given a replacement document and the defective
document should be returned with all other NOT TO BE SCORED materials.
• If a student discovers that a document is defective during testing, the
student must be given a replacement and must, under close supervision,
transcribe the exact responses from the defective document into the
replacement when the test session is over.
– The DNS bubble must be gridded on the defective document and it should
be returned with NOT TO BE SCORED materials.
• If a defective test and answer book is identified after testing, the student
must be given a replacement and must, under close supervision, transcribe
the exact responses from the defective document into the replacement.
The defective document should be returned with all other NOT TO BE
SCORED materials.
• If a DNS bubble has been gridded by mistake, erase the DNS bubble and
grid the UNDO bubble. Package the document with TO BE SCORED
materials.
78
EOC Manual 22-23
PBT Return of Materials
Return Materials to District Assessment Coordinator
After testing, school assessment coordinators should return materials according
to the instructions in the EOC Manual:
1. Verify that all distributed secure materials have been returned. Complete
your Chain of Custody form. Notify Student Assessment & Educational
Testing immediately at 305-995-7520 if any secure materials are
missing.
2. Check for and remove any stray reference sheets or periodic tables from test
and answer books to prevent issues during the scanning process; however,
do NOT review test items or student responses.
3. If a test has been invalidated, verify that the DNS bubble has been gridded
and that the document is placed with TO BE SCORED materials.
•
•
Verify that the DNS bubble has been gridded on a defective document and that the
document is placed with NOT TO BE SCORED materials.
Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS
bubble has been erased and the UNDO bubble has been gridded and place the
document with TO BE SCORED materials.
79
EOC Manual 130-141 and Training Packet (see Friendly Reminder)
PBT Document Count Forms
Complete Document Count Forms
1. Verify that all documents from make-up
sessions are included.
2. Do not copy blank count forms; however,
once the count forms are completed, you
may copy them for your records.
3. Place each completed form on top of the
first stack of corresponding TO BE
SCORED test and answer books.
4. Verify the accuracy of all information
entered; inaccurate information may
delay the scoring process.
80
EOC Manual 130-132
PBT Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Documents for each special program (FLVS Full-Time High
School, M-DOA, Home Education, etc.) must be banded
separately.
• Complete all fields on the paper band.
81
EOC Manual 133
PBT Package Materials
Package Materials for Return
To Be Scored Boxes
(Label Colors)
Not To Be Scored Boxes
(Label Color)
PURPLE Labeled Boxes
Algebra 1
Biology 1
Civics
Geometry
US History
LARGE PRINT OIPP –
YELLOW
Labeled Boxes
Including unused special
documents
District
Assessment
Coordinator Only
Box
(no label)
BRAILLE - PINK
82
EOC Manual 130-141 and Training Packet (see Friendly Reminder)
PBT TO BE SCORED
Test and Answer Books
Packaging Diagram
83
EOC Manual 138
PBT Special Documents
Packaging Diagram
(Large Print, OIPP, and Braille)
84
EOC Manual 139
EOC Manual 140-141 and Training Packet (see Friendly Reminder)
District Assessment Coordinator
ONLY Box
EOC TEST
•
•
•
•
•
Algebra 1
Biology 1
Civics
Geometry
US History
MATERIALS INCLUDED
•
•
•
•
•
•
•
•
•
•
Original Administration Record/Security
Checklist or school’s developed form
Chain of Custody Form (PBT only)
Original Security Logs
Original Seating Charts
CBT Work Folders (used and unused)
CBT Worksheets (used and unused)
Reference Sheets (used)
Periodic Tables (used)
Session Rosters
Original School Procedural Checklist
(FM-6927)
LABEL
COLOR
No Return
Label – Mark
Box
“District
Coordinator
ONLY”
Keep copies of documentation for your records. However, do not make copies of the work
folders or worksheets.
Note that the Student Authorization Tickets must be kept at the school for one calendar 85
school year.
Return Schedule
Winter 2014
TO BE SCORED BOXES
PURPLE (Regular Print, All subjects)
ALGEBRA 1
BIOLOGY 1
CIVICS
GEOMETRY
US HISTORY
WHITE – (Large Print, All subjects)
WHITE – (OIPP, all subjects)
PINK– (Braille, all subjects)
Hand-deliver EOC “To Be Scored” and
“Not To Be Scored”
paper-based test materials to the Test
Distribution Center (TDC) by
3:00 p.m. on:
Tuesday, December 9
or
Wednesday, December 10
YELLOW* – NOT TO BE SCORED BOXES
Note: District Assessment Coordinator ONLY Box/Envelope is due to
TDC by January 8 or 9, 2015.
86
Training Packet (see Friendly Reminder)
Appendices
Appendices in the 2014-2015 EOC Manual include:
• Appendix A—Accommodations
• Appendix B—Pearson Support and PearsonAccess
• Appendix C—Test Security Statute and Rule
• Appendix D—Forms, Cover Sheets, Checklists, Signs
87
Comment Forms
• After testing, test administrators, school coordinators,
and technology coordinators are encouraged to
complete the appropriate comment form located at
www.FLAssessments.com/EOC.
• FDOE and Pearson appreciate feedback from district
and school personnel.
88
EOC Manual 153
Reminders
Test Security Policies and Procedures
• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test
Security Statute, s. 1008.24, F.S. (see Appendix C), district and school
personnel are required to maintain test security before, during, and
after testing.
• Please remember that inappropriate actions can result in student or
classroom invalidations and/or loss of teaching certification.
• All school personnel, including itinerant teachers and proctors, must
receive thorough training in test administration and security policies
and procedures, familiarize themselves with all relevant content of the
test administration manual, read the Statute and Rule in Appendix C,
and then sign a Test Administration and Security Agreement (Appendix
D).
89
EOC Manual 17-18; Appendix C and D
Reminders
Test Administrator Policies
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test Administrator
Prohibited Activities Agreement in addition to a Security Agreement.
Test administrators must record their certification numbers on this
document.
• The Florida EOC Test Administration and Security Agreement and the
Test Administrator Prohibited Activities Agreement may be copied
together so that double-sided, single-page copies can be distributed to
test administrators.
• School assessment coordinators must file the signed forms with their
signed security agreements.
• Test administrators must NOT administer the EOC assessments to
their family members
EOC Manual 19-20; Appendix C and D
90
Pearson Support and
PearsonAccess
Contact Pearson Support at:
• 1-877-847-3043 (Monday–Friday, 7:00 am–8:30 pm ET)
• Florida@support.pearson.com
Appendix B in the Winter 2014 EOC Manual provides the
following information:
• PearsonAccess
̶ User accounts (FDOE distributed instructions for setting up user
accounts to district assessment coordinators.)
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
• Training Center
̶ Test Setup Exercise
EOC Manual Appendix B
91
Contact Information
Student Assessment and
Educational Testing
Maria C. Bruguera, Director
mbruguera@dadeschools.net
Mara Ugando, Staff Specialist
mugando@dadeschools.net
ITS - Infrastructure and
System Support
Mr. Javier Perez, Executive Director
JPerez@dadeschools.net
Telephone Number: 305-995-3331
Mr. Roly Avila, Supervisor
RAvila@dadeschools.net
Telephone Number: 305-995-3334
Phone: 305-995-7520
Fax: 305-995-7522
92
Thank you for ensuring secure and
successful administrations of the
EOC assessments this year.
93