COMMISSIONERS COURT
MARCH 2015 TERM
ON THIS THE 23RD DAY OF MARCH 2015, BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY
COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO-WIT :
FRANCISCO G. PONCE
COUNTY JUDGE
MIKE URIEGAS
COMMISSIONER PCT. 1
ALONSO G. CARMONA
COMMISSIONER PCT. 2
JUAN R. CARMONA
COMMISSIONER PCT. 3
VALERIE RUBALCABA
COMMISSIONER PCT. 4
MARIO Z. GARCIA
COUNTY CLERK & EX-OFFICIO CLERK
OF COMMISSIONERS COURT
VISITORS SIGNED-IN: Jeff Davis Robert L. Little Chad Sanders Terrie Duso Kallie McCoy Enrique Iturbe Tom Wood Jim Buckner Dan Hejl
Juan Oyervides Paula Seydel Diane Martinez Ruth B. Russell Adrian De Leon Norma Carrillo Sonia Guerrero
Alberto Esquivel Vicki Russo Leticia Hernandez Maricela G. Gonzalez Joe Koch Eloy F. Rodriguez, Sr. Ernest Flores III
Estanislado Z. Martinez Benjamin Factor Marion Boyd Marion Boyd
OTHER VISITORS:
Luciano Quintanilla
§
THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT :
§
1.
ADMINISTRATIVE
1.1
CALL MEETING TO ORDER
1.2
ROLL CALL
1.3
PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am]; County Clerk Mario Z Garcia conducted Roll Call of Court Members
w/ a full quorum present and so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag
1.4
a)
PUBLIC COMMENT
Juan Carmona-Commsr. Pct. 3, RE:--1) new Truck arriving today, 2) Cattle Guard Sign on Gasca RD
1.5
APPROVED:
MINUTES OF REGULAR MEETING – MARCH 9, 2015
MOTION: Juan Carmona
SECOND: Mike Uriegas
Minutes of Regular Meeting held March 9, 2015 as presented
.
THAT THE COMMISSIONERS COURT APPROVE :
MOTION CARRIED.
2.
PERSONNEL & POLICY
2.1
APPROVAL OF BONDS
MOTION: Alonso Carmona
SECOND: Mike Uriegas
Bond for Deputy Clerk District Clerk’s Office- Nikkita Renee Marroquin as presented.
THAT THE COMMISSIONERS COURT APPROVE :
MOTION CARRIED.
2.2
APPROVED:
MONTHLY REPORT – JP PCT. 1
MOTION: Mike Uriegas
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Report for Month of February 2015 from JP Pct. 1-Sonia Guerrero as presented .
Discussion:--JP Offices in Courthouse to Close at 4PM, Friday-March 27 to close up current server and start w/Intech computer systems
MOTION CARRIED.
*attachment
2.3
APPROVED:
MONTHLY REPORT – JP PCT. 2
MOTION: Mike Uriegas
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Report for Month of February 2015 from JP Pct. 2-Alberto Esquivel as presented .
MOTION CARRIED.
*attachment
2.4
APPROVED:
MONTHLY REPORT – JP PCT. 3
MOTION: Juan Carmona
SECOND: Valerie Rubalcaba
Report for Month of February 2015 from JP Pct. 3-Leticia Hernandez as presented.
THAT THE COMMISSIONERS COURT APPROVE :
MOTION CARRIED.
*attachment
2.5
TABLED:
MONTHLY REPORT – JP PCT. 4
[RE:--JP not present; Report timely submitted ]
MOTION: Alonso Carmona
SECOND: Mike Uriegas
To TABLE this Item
.
THAT THE COMMISSIONERS COURT APPROVE :
MOTION CARRIED.
*attachment
03 : 23 : 15
PAGE : 1 OF 5
2.
PERSONNEL & POLICY, contd.,
2.6
APPROVED:
MONTHLY REPORT – DIMMIT COUNTY VFD
MOTION: Mike Uriegas
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
Report for Month of February 2015 from DCVFD Battalion Chief-Juan Oyervides as presented.
Discussion:--rainwater issues at the DCVFD Office at the Metroplex—future Agenda Item to specify monthly report from the Battalion Chief
MOTION CARRIED.
*attachment
2.7
APPROVED:
MONTHLY REPORT – DISTRICT CLERK
MOTION: Mike Uriegas
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Report for Month of February 2015 from District Clerk-Maricela Gonzalez as presented.
Discussion:-- status on preparing for Efiling in both District and County Clerk Offices
MOTION CARRIED.
*attachment
2.8
APPROVED:
MONTHLY REPORT – COUNTY CLERK
MOTION: Alonso Carmona
SECOND: Mike Uriegas
Report for Month of February 2015 from County Clerk-Mario Z Garcia as presented .
THAT THE COMMISSIONERS COURT APPROVE :
MOTION CARRIED.
*attachment
2.9
APPROVED:
MONTHLY REPORT – COUNTY TREASURER
MOTION: Mike Uriegas
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Report for Month of February 2015 from County Treasurer Estanislado Z Martinez as presented.
Discussion:--Meeting w/ bank officials from Broadway Bank, re: Investments
MOTION CARRIED.
*attachment
2.10
APPROVED:
MONTHLY REPORT(s)- COUNTY COMMISSIONERS
MOTION: Juan Carmona
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
Report(s) for Month of February 2015 from County Commissioners: Pct. 1-Mike Uriegas, Pct. 2-Alonso Carmona, Pct. 3-Juan Carmona and
Pct. 4-Valerie Rubalcaba as presented
.
Discussion:--Dimmit only 1 of 5 counties actually using TxDOT Grant Funds—Pct. 3: Sandy RD problems on ¾ mi with sandstone sunk being no
drainage on either side of road—Pct. 4 : solar lights stolen at Diamond H; last one removed to prevent theft and stored at Commsrs. Office
MOTION CARRIED.
*attachment
2.11
APPROVED:
PROCLAMATION : COMMUNITY DEVELOPMENT PROGRAM
[RE:--Spokesperson Enrique Iturbe addressed court members w/explanation of the Proclamation and describing the joint, advisory, planning
committee for projects; introduced Charter Members and an Invite for new members to join]
MOTION: Alonso Carmona
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
PROCLAMATION to recognize Charter Members of the Citizens Gateway for Progress and proclaim the 23rd day of March each year to be
known as “Citizens Gateway for Progress Planning Day” as presented.
MOTION CARRIED.
*attachment
2.12
APPROVED:
RELOCATE (vandalized) STATE HISTORICAL MONUMENT
[RE:--Chamber of Commerce Mgr.-Paula Seydel addressed court members w/request]
MOTION: Alonso Carmona
SECOND: Mike Uriegas
THAT THE COMMISSIONERS COURT APPROVE :
The 1) relocation of monument from front of Precinct 2 Office to the Chamber of Commerce Office/Museum and 2) that the county pay for
expenses to purchase, replace the missing plaque assigned to said monument…subject to approval from the County Auditor as presented .
Discussion:--offer from Joe Koch to assist
MOTION CARRIED.
*attachment
2.13
APPROVED:
HIRING – METROPLEX MAINTENANCE DEPARTMENT
MOTION: Juan Carmona
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
Hiring of Rodolfo (Rudy) Martinez as full-time employee for the Maintenance Metroplex, effedtive: March 10, 2015 as presented .
MOTION CARRIED.
*attachment
2.14
APPROVED:
CONSTRUCTION OF GATE, SIGNAGE – PATILLO COUNTY ROAD
[RE:--spokesperson Ruth B. Russell addressed court members w/request due to on-going problems w/trash, debris, poaching ]
MOTION: Valerie Rubalcaba
SECOND: Juan Carmona
THAT THE COMMISSIONERS COURT APPROVE :
construction of a gate on Patillo County Road (dead end road) with condtions: 1) to move the dead-end area forward, 2) it not be considered as
an Abandoned Road , 3) that county-related employees, vehicles allowed access to enter, open, close gate (ex: ambulance) and 4) to install
two(2) Dead End Signs on visible locations as presented
.
MOTION CARRIED.
2.15
APPROVED:
HIRING PART TIME EMPLOYEE – ROAD & BRIDGE PCT. 3
MOTION: Mike Uriegas
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
Hiring of (TBA) as part-time employee for Road&Bridge Pct. 3 as presented .
MOTION CARRIED.
2.16
APPROVED:
TXDOT LOCAL GOVERNMENT ASSISTANCE PROGRAM, FY 2015
MOTION: Mike Uriegas
SECOND: Juan Carmona
THAT THE COMMISSIONERS COURT APPROVE :
To participate and request assistance with the TXDOT Local Government Assistance Program, FY 2015 as presented.
Discussion:--example of materials: used culverts, recycled asphalt
MOTION CARRIED.
*attachment
03 : 23 : 15
PAGE : 2 OF 5
2.
PERSONNEL & POLICY, contd.,
2.17
APPROVED:
OPEN-CLOSE BID – INFORMATION TECHNOLOGY EQUIPMENT AND INSTALLATION – RODEO ARENA
& CONFERENCE CENTER
[RE:--County Judge Francisco G. Ponce opened and duly read aloud the two(2) bids timely submitted :
1. KIWIX Technology Services
John Alcala (Burbank, CA)
2. Flexile Multimedia Systems, Inc.
Phillip Jones (San Antonio, TX)
]
MOTION: Juan Carmona
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Opening of and closing of all bidding for Information Technology equipment and installation for the Rodeo Arena & Conference Center Project
as presented and designate the County Auditor to analyze bids for best value recommendation and Report.
MOTION CARRIED.
*attachment(s)
2.18
APPROVED:
OPEN-CLOSE BID – AUDIO VISUAL EQUPMENT AND INSTALLATION – RODEO ARENA &CONFERENCE CENTER
[RE:--County Judge Francisco G. Ponce opened and duly read aloud the two(2) bids timely submitted :
1. KIWIX Technology Services
John Alcala (Burbank, CA)
2. ford AV
James Ford (Austin, TX)
MOTION: Mike Uriegas
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
Opening of and closing of all bidding for Audio Visual equipment and installation package for the Rodeo Arena & Conference Center presented.
MOTION CARRIED.
*attachment(s)
2.19
APPROVED:
OPEN-CLOSE BID – COURTHOUSE HISTORIC PRESERVATION
[RE:--County Judge Francisco G. Ponce opened and duly read aloud the three(3) bids timely submitted :
1. MMI General Contractors Inc.
Tom Woody (Weatherford, TX)
2. JC Stoddard Construction Co.
J.C. Stoddard (San Antonio, TX)
3. Stoddard Construction Management Inc
R.K. Stoddard (Bulverde, TX)
MOTION: Juan Carmona
SECOND: Mike Uriegas
THAT THE COMMISSIONERS COURT APPROVE :
Opening of and closing of all bidding for Courthouse Historic Preservation project as presented and designate Architectua, S.A., Inc. (Jose
Calzada) to analyze bids for best value recommendation and Report .
MOTION CARRIED.
*attachment(s)
2.20
APPROVED:
INCREASE BUDGET FOR RODEO ARENA PROJECT FOR ADDITIONAL TESTING
[RE:--Jose Calzada w/ Architectura S.A., Inc. addressed court members w/request and explanation, i.e., this not part of original bid nor a Change
Order, simply an add-on---will not exceed bidding requirement ]
MOTION: Mike Uriegas
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
To increase budget for Special Inspections and Testing from $22,265.00 to $33,340.00 for a total increase of $11,075.00 due to additional
testing required for the Rodeo Arena Project, as presented.
MOTION CARRIED.
2.21
APPROVED:
HIRING – TESTING SERVICES FOR JP PCT. 3 BUILDING PROJECT
MOTION: Juan Carmona
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Architectura S.A., Inc. (Jose Calzada) to Hire Alpha Testing to perform Geotechnical Testing Services for the Dimmit County Justice of The Peace
Precinct No. 3 (new office building) for a total price of $ 3,3500.00 as presented .
MOTION CARRIED.
2.22
APPROVED:
HIRING – TESTING SERVICES FOR BIG WELLS RECREATIONAL FACILITY PROJECT.
MOTION: Mike Uriegas
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
Architectura S.A., Inc. (Jose Calzada) to Hire Alpha Testing to perform Geotechnical Testing Services for the Big Wells Recreational Facility
Project for a total price of $ 3,700.00 as presented .
MOTION CARRIED.
2.23
APPROVED:
HIRING – INSPECTION SERVICES FOR DIMMIT COUNTY COURTHOUSE ANNEX PROJECT
MOTION: Mike Uriegas
SECOND: Juan Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Architectura S.A., Inc. (Jose Calzada) to Hire PSI to perform Special Inspections Services for the Dimmit County Courthouse Annex Project for a
total price of $ 29,487.50 as presented .
Discussion:--this not part of original contract
MOTION CARRIED.
2.24
APPROVED:
BEXAR COUNTY AUTOPSY FEE SCHEDULE (subject to)
[RE:--Assistant District Attorney Robert Little and JP’s jointly discussed the request from DA Office to send bodies for autopsy to Bexar County
Medical Examiner Office, i.e., : DA Office has good working relations w/Bexar County—JP’s frequent Webb Co more; Bexar Co history of
refusing requests from JP’s….Fees: Bexar: $2,500, Webb: $1,700---consensus: perhaps send only criminal cases to Bexar Co (?) ]
MOTION: Mike Uriegas
SECOND: Juan Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Bexar County Medical Examiner’s Office Fee Schedules …subject to discretion of the Dimmit County Justice of The Peace Officials .
MOTION CARRIED.
*attachment
2.25
APPROVED:
RE-APPOINMENTS, FILL VACANCY – DIMMIT COUNTY AIRPORT BOARD
[RE:--must have active Board when receiving grant monies; when vacancy occurs county can appoint ]
MOTION: Mike Uriegas
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
To Re-Appoint current members to the Dimmit County Airport Board and appoint Commissioner Pct. 4-Valerie Rubalcaba to fill current vacancy
as presented.
Discussion: current board: Bill Martin, John Petry, John Bell, Rodrigo Jaime
MOTION CARRIED.
03 : 23 : 15
PAGE : 3 OF 5
2.
PERSONNEL & POLICY, contd.,
2.26
APPROVED:
TRAVEL REQUEST – ASSISTANT COUNTY TREASURER
[RE:--Mr. Torres now heads the Payroll Department ]
MOTION: Alonso Carmona
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for Assistant County Treasurer-Erik Torres to attend : Payroll Law 2015 One-Seminar, April 16, 2015 in Laredo, TX
MOTION CARRIED.
*attachment
2.27
APPROVED:
TRAVEL REQUEST – JP 1 COURT CLERK
MOTION: Mike Uriegas
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for JP 1 Court Clerk-Christine C. Guerrero to attend : “Managing Emotions Under Pressure” Seminar, April 15, 2015 in
Laredo, TX (Technology Funds), as presented .
AGAINST: Francisco G. Ponce
MOTION CARRIED.
*attachment
2.28
APPROVED:
TRAVEL REQUEST – DISTRICT CLERK
MOTION: Juan Carmona
SECOND: Mike Uriegas
THAT THE COMMISSIONERS COURT APPROVE :
Travel request/expenses for District Clerk-Maricela G. Gonzalez to attend : County&District Clerks Legal Education Program, April 29 to May 1,
2015 in San Marcos, TX (CEU Hours) as presented .
MOTION CARRIED.
*attachment
3.
LAW ENFORCEMENT
3.1
APPROVED:
RE-ASSIGN STATUS TO SIX (6) PART-TIME POSITIONS
[RE:--Sheriff Marion Boyd w/request, i.e., the 6 positions keep salary same; county pays their insurance—will stay within budget with no
adjustments ]
MOTION: Mike Uriegas
SECOND: Juan Carmona
THAT THE COMMISSIONERS COURT APPROVE :
The move (reassign) of six (6) part-time Jailers to full-time status positions as presented.
Discussion:--Sheriff Dept. has different Rules&Regulations regarding part-time positions that regular county employee(s)
MOTION CARRIED.
3.2
JAIL STATUS
[RE:--sally port gate issues (2 gates); to obtain quotes for repair (Next Agenda Item)—all rooms in good condition ]
NO MOTION PRESENTED.
4.
GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS
4.1
STATUS REPORTS
[RE:--Baseball Park: all good on schedule, completion next week—fence up at Softball Field; Flag Pole in next week—Espantosa Subdivision:
drilling started, most of water tower is in—Animal Control Officer to attend Training ] NO MOTION PRESENTED.
5.
FINANCIAL
5.1
APPROVED:
MONTHLY FINANCIAL REPORT – COUNTY AUDITOR
MOTION: Juan Carmona
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Financial Report for Month of February 2015 from County Auditor-Carlos Pereda as presented. MOTION CARRIED.
*attachment
5.2
NON-ACTION ITEM; BUDGET ADJUSTMENT FOR SHERIFF’S OFFICE
5.3
APPROVED:
COUNTY PAYROLL REPORT
MOTION: Alonso Carmona
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
County Payroll Report for periods: 02/27/15, 03/13/15 and Employee Sick-Vacation-Comp Hours Available Report as presented.
MOTION CARRIED.
5.4
APPROVED:
CLAIMS
MOTION: Juan Carmona
SECOND: Mike Uriegas
THAT THE COMMISSIONERS COURT APPROVE :
Claims as presented
.
MOTION CARRIED.
*attachment
5.5
APPROVED:
CLAIM DOCKET
MOTION: Mike Uriegas
SECOND: Juan Carmona
THAT THE COMMISSIONERS COURT APPROVE :
General Fund docket ($73,640.54), the Utilities Fund docket ($22,116.89) as presented. MOTION CARRIED.
*attachment(s)
MOTION: Juan Carmona
SECOND: Alonso Carmona
THAT THE COMMISSIONERS COURT APPROVE :
Airport Fund Project docket ($3,513.75) and Dimmit County Payroll Fund docket ($143,446.02). MOTION CARRIED.
*attachment(s)
MOTION: Alonso Carmona
SECOND: Mike Uriegas
THAT THE COMMISSIONERS COURT APPROVE :
CO’12 docket ($587,233.85) as presented .
MOTION CARRIED.
*attachment
03 : 23 : 15
PAGE : 4 OF 5
ADDENDUM
2.
PERSONNEL & POLICY
2.29
APPROVED:
OFFER TO PURCHASE PROPERTY A/K/A JADE PALACE RESTAURANT
[RE:--property has been in negotiations w/owner)
MOTION: Juan Carmona
SECOND: Valerie Rubalcaba
THAT THE COMMISSIONERS COURT APPROVE :
To offer the amount of $200,000.00 plus closing costs to 5 Vaca LLC (owner) for the property formerly known as the Jade Palace Restaurant
located at 301 N. 5th St., Carrizo Springs, TX as presented.
MOTION CARRIED.
2.30
NON-ACTION ITEM:
[RE:--Creative Development Services, LLC spokespersons-Benjamin Factor, Duane Gordy jointly addressed court members w/ status and report
on “…potential lost revenue that can be captured from missed valuations from the January 2015 tax assessments”, i.e., 1) areas in the zones
not matching w/what is on the Tax Roll, 2) physical inspections done 2-weeks ago (being that the last flight was done in February 2012), 3)
found few discrepancies where owners not reporting changes on use of the tract of land, EX: would lease part of tract to an oil supply company
and the company made improvements; CDS will provide listing of such findings to Appraisal District, County Auditor, Tax Office. ]
6.
EXECUTIVE SESSION
[ 12:43 PM ]
7.
RECONVENE IN OPEN SESSION
[ 1:35 PM ]
RE:
Purchase of the building formerly known as Jade Palace Restaurant
MOTION: Mike Uriegas
SECOND: Juan Carmona
THAT THE COMMISSIONERS COURT APPROVE :
To proceed with the closing process to purchase property at 301 N. 5th St., Carrizo Springs, TX and decide to whether or not to get a commercial
inspection as presented
.
MOTION CARRIED.
8.
ADJOURNMENT
MOTION: Alonso Carmona
SECOND: Mike Uriegas
To Adjourn Meeting [1:38 PM ]
.
THAT THE COMMISSIONERS COURT APPROVE :
MOTION CARRIED.
APPROVED:
________________________________
FRANCISCO G. PONCE, COUNTY JUDGE
ATTEST:
_______________________________
MARIO Z. GARCIA, COUNTY CLERK
MARCH 23, 2015
REGULAR SESSION
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