Volunteer application pack
Note: Please return pages 5 to 8
ORGANISATION AND MANAGEMENT
ROWAN
AREAS OF
RESPONSIBILITY
& STRUCTURE
Trustees
Des
Strategic Direction, Guidance and
Oversight
Director of Operation
Mon - Fri
REPORTING: Trustees, Funders, Companies House & Charity Commission
MAINTENANCE: Building, Property, Equipment, Security, IT
STRATEGIC PLANNING: Business Planning, Strategy, Direction, Guidance,
Sector Developments and Future Trends.
LEGAL: Policies and Procedures, H&S, HR, Annual Reporting.
FINANCE: Accounts for RH and RF, Purchases, Invoicing, Payroll, Payments, contracts.
HR: Recruitment, Appraisals, Supervisions, Planning, Staff Development, Daily
Oversight, Absences, Issues, Well-being, Discipline.
ART: Planning, Direction, Guidance, Commissions, Design, Customer Liaison.
PR: Attending Meetings, LDP, County Council, Networking, Talks, Events, Student
Reviews, Meeting with Public, Visitors, Parents, Carers and Funders.
OVERSIGHT: Daily Studio Activity, Student Issues & Wellbeing
ADMIN: Correspondence, Record Keeping & Filing.
MARKETING & FUNDRAISING: Oversight
Margaret — Chairman; Line Manager, PR Portfolio
Ken
— Recruitment, Fundraising Portfolio
Rosalind
— Finance Portfolio
Ruth — Recruitment, Artistic Portfolio
Rachel — legal/HR Portfolio
Bridget
Head of External Engagement & Marketing
Tue-Thu
NETWORKING: Building relationships with, local business, the public and
private sector, with our Community and the local Arts Network.
VOLUNTARY SECTOR: Programme for increased voluntary community participation
and awareness of Rowan’s activities.
BROADER BUSINESS STRATEGY: Organisation and execution of agreed marketing
and promotional plans.
IDENTIFYING OPPORTUNITIES: Funding funded projects, commissions, sale of
Artwork, cooperation and joint working.
CONTACTS: Growing our list of contacts, friends and supporters.
ADMIN: Correspondence, organisation and providing practical input as required.
REPORTING: Director of Operations and a Board of Trustees.
Providing general assistance to our students and working alongside or
collaboratively with our staff team when needed
ABI
Deputy Director of Operation
Wed – Fri (Ceramics Thu)
ASSISTING WTH, REPORTING ON & COORDINATING DAILY OPERATIONS
LEGAL: Ensuring Staff & Volunteers at Rowan is DBS(CRB) checked
STRATEGIC PLANNING: Assisting in Business Planning, Strategy, Direction, Guidance.
FINANCE: Counter signatory for cheques, disbursing petty cash, agreeing purchases.
HR: Supervisions, Planning, Staff Development, Daily Oversight, Absences, Issues,
Wellbeing, Discipline.
ART: Planning, Direction, Guidance, Commissions, Design, Customer Liaison.
PR: Attending Student Reviews, Meeting with Public, Visitors, Parents & Carers
NEW STUDENT: New Student Applications & starting & on-going oversight.
NEW VOLUNTEERS: New Volunteer Applications & starting & on-going oversight.
OVERSIGHT: Daily Studio Activity, Student Issues & Wellbeing
ADMIN: Correspondence, Record Keeping, Filing.
Kirstin
Fundraising & Communications
CERAMICS LEAD TUTOR & TECHNICAL ADVISOR
Tue + Wed
MEDIA: Control of information on
Website, Twitter and Facebook etc.
FUNDRAISING: Administration,
correspondence & organisation .
GENERIC—TUTORS
Amy
PLANNING & IMPLEMENTING DAILY STUDIO ACTIVITIES.
Print Tutor & Supply Tutor
Planning, Events & Development
Tue - Fri
OUTCOMES: Oversee measurement and Recording
OVERSIGHT: Exhibition setup & Assisting with Events
SUPPLIES: Procurement and monitoring of materials
DEVELOPMENT: Projects, themes and assisting with
planning and resources.
VISITS: Arranging and Assisting with Project Related Visits &
Outings
MAINTENANCE: Care and Maintenance of Studios, Materials and Equipment
LEGAL: Ensuring the correct use of PPE and adherence to H/S policies & Procedures
FINANCE: Monitoring materials levels and Budgets, agreeing purchases with Abi or Des.
HR: Taking part in Supervisions, Staff Development; reporting Absences and Issues.
ART: Enabling and enhancing student’s experience, encouraging artistic development.
PR: Participating in Events & Student Reviews, Meeting Public, Visitors, Parents &
Carers
STUDENTS: Caring for students and reporting on issues & wellbeing.
VOLUNTEERS: Involving and including volunteers in meaningful activity.
OVERSIGHT: Break Times & Daily Studio Activity, Student Issues & Wellbeing
PLANNING: Timely Execution of projects and commissions.
ADMIN: Correspondence, Record Keeping, Filing & Reporting.
SUPPORT: Being of assistance and support to each other
Susie Mon + Wed + Thu
Lead Print Tutor
& Supply Tutor
Peter D Mon -Thu
Ceramics Assistant/General
Assistant & Cleaning
Debby varies
Anna
General Tutor & Supply Tutor
1 to 1 Artistic Development
Mentor
Hilary Mon – Tue + Thu
Textiles Tutor & Supply Tutor
Operations Assistant & Tutor
Tue - Fri
HELPING AND ORGANISING GENERALLY: Tutors, Studios and Students
TUCK-SHOP: Co-ordinator
RECYCLING: Champion
VISITS: Arranging and Assisting with Visits & Outings
FIRST AID: Supplies/Monitoring
Peter C Mon - Thu
Lima Mon - Tue
Wood Tutor
& Supply Tutor
Mixed Media Tutor
Karen Mon + Thu
General Tutor
Studio Support
Victoria Mon + Wed
Mixed Media Tutor
& Supply Tutor
Administration
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Sarah Mon – Tue + Thu - Fri
Tutor & Ceramics Technician
OVERSIGHT: Workshop Projects & Commissions.
SUPPLIES: Procurement and monitoring of
materials
DEVELOPMENT: Development of Ceramic Products
MAINTENANCE: Machines, Tools & Equipment
DESIGN: Commissions and Projects
Ester Wed
Ceramics Tutor
Transport Travel Support
Russell Mon - Fri
Lead Wood Tutor, Machine Shop
OVERSIGHT: Workshop Projects & Commissions.
SUPPLIES: Procurement and monitoring of materials
DEVELOPMENT: Development of Wood Products
MAINTENANCE: Machines, Tools & Equipment
DESIGN: Commissions and Projects
DAILY SCHEDULE
9:00
Morning session starts
10:10
TUCK SHOP OPEN
10:15
to
10:30
Tea break. Tea and coffee is provided by Rowan for staff,
volunteers and students
Morning session work resumes
12:00
to
12:50
LUNCH
Staff available to supervise Students who bring packed lunches.
Afternoon session work resumes
15:00
to
15:30
Studios tidied and students go home
17:00
Last staff go home. Building locked.
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Notes to prospective volunteers
Rowan is a local charity with many links to our local community, schools and
organisations. We really value the good will and generosity of our volunteers.
Our volunteers undertake a number of tasks from providing support in the art
studios, befriending our students, to helping with administration, marketing and
events.
Rowan is a lovely place to work and volunteer so why not contact us to see what
kind of volunteering you could do at Rowan.
Here’s what we look for in a volunteer and the selection process:
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Ability to enthuse, motivate and encourage
Ability to interact with students in an appropriate manner
You are prepared to assist, work with and for Rowan’s staff
Where reasonably possible, you are able to reliably fulfil the days
agreed
That you understand, accept and operate within the philosophy of the
charity
That you can supply the names of two referees and that references
received are acceptable
Being prepared to undergo a police check via the Disclosure and
Barring Service before commencing your volunteering
Complete a two-month probationary period with a review at
completion
Prospective volunteers will be required to complete our application form.
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VOLUNTEER APPLICATION SKILLS CHECK
Please tick the relevant boxes to demonstrate the skills which you could
bring to the organisation:
Accountancy
Understanding benefit system
Business planning
Transportation
Marketing/PR/Communications
Health and safety
Contacts with local businesses
Trained electrical/building/plumbing skills
Administration
Decorating and DIY
Personal management
Creative flair
Event organisation
Ceramics skills
Welcome duties on open days/Help
with exhibitions
Stained glass skills
Woodwork skills
Development programmes
Professional arts experience
IT Skills
Legal issues
Website design
Other (please specify)
Experience of working with people
with learning disabilities
sales
Customer relations
Signature………………………………….Date……………………..
CONFIDENTIAL DOCUMENT)
VOLUNTEER APPLICATION FORM
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Before completing this form prospective Volunteers must read its accompanying
- Notes To Assist Prospective Volunteers
Name
Sex M/F
Date of Birth
/
/
Address
Post Code
Telephone Numbers
Email Address
Relevant Medical Problems (e.g. Epilepsy, Mental Illness, Heart condition etc)
Criminal Record ( if yes please give details and see note at bottom of page 4 - j
Education & Qualifications
6
Brief Work History (continue on extra sheets if required)
Next Of Kin’s Name and Address
Next Of Kin’s Telephone
Name & Address of Referee 1
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Name & Address of Referee 2
I have received and read the Notes To Assist Prospective Volunteers and understand that a
police check must be made via the Criminal Records Bureau before I may commence
volunteering at Rowan. (The CRB check can take up to a month.)
Signature
Date
Return to: Rowan, 40 Humberstone Road, Cambridge, CB4 1JG
t: 01223 566027/8
f: 01223 566028
e: des@rowanhumberstone.co.uk
www.rowanhumberstone.co.uk
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