1
Academic
Programs
Dr. Debbie Blanke, Stephanie
Beauchamp, Adrienne Proffer &
Sheila Smith
2
Overview



Policies and Forms
 3.4 Academic Program Approval
 3.7 Academic Program Review
 3.14 Undergraduate Degree Requirements
 3.18 Academic Calendars
 Reach Higher Update
 3.6 Cooperative Alliances
 3.12 Undergraduate Academic Courseload
 3.5 Intensive English Programs
 3.10 Undergraduate Transfer & Articulation
Helpful Links and Protocol
Questions and Answers
3
3.4 Academic Program
Approval



Degree Program Levels (p. 48)
Informational Reports Available to Institutions
Program Processes & Forms
4
3.4 Academic Program Approval
Degree Program Levels






Level I: Broad Umbrella
Level II: Specific Degree Category
Level III: Specific Degree (by name)
Level IV: Option, Major, Emphasis Under Level
III (50% or more of the same core)
Bachelor’s, Certificate, Associate’s
Bachelor of Science in Biology with option in
Molecular Biology
5
3.4 Academic Program Approval
Informational Reports






Degree Program Inventory
Degree Program Review Schedule
Option Inventory (Level IV)
Program Productivity
http://www.okhighered.org
Status Report
6
3.4 Academic Program Approval
Academic Program Approval
Process


Process for new program proposal (p. 55):
 Letter of Intent (LOI) from proposing institution must be
received 30 days prior to proposal submission
 System-wide
LOI sent - 45 days to request copy
(proposed-pending State Regents approval)
 30 days to protest after copies sent
 Protest must come from President to Chancellor to be
official
 More detailed information required in proposal:
 Academic Plan, student/employer demand, duplication,
productivity, electronic delivery, funding/expenses
Form for proposal (p. 150 in procedures)
7
3.4 Academic Program Approval
Program Forms


Program Modifications (p. 49)
 What is a modification?
Forms (p. 174 in procedures)
 Current (2012-2013) forms
 Process



Institutional Board approval
Substantive vs. Non-Substantive
Post Audit/Final Approval (p. 56)
 Process
8
3.4 Academic Program Approval
Program Forms (cont.)

Post Audit/Final Approval Form


(p. 185 in procedures)
Academic Officers receive notification letter



Reminder of policy
Name of program
authorization
Productivity criteria
and
date
of
State
Regents’
Bachelor of Arts in Mathematics Education (672)
This program received provisional approval at the April 26, 2007 meeting
with continuation beyond Fall 2012 dependent upon meeting the following
criteria:
•
Majors enrolled: a minimum of 25 students in Fall 2011; and
•
Graduates: a minimum of 8 graduates in 2011-12.

Deadline (September 15, 2012)
9
3.7 Academic Program Review

Policy revisions:







Purpose: program improvement and accountability
Definitions added – internal review team; external
review team, low producing program (p. 74)
Certificate review language added
Program review criteria revised (p. 76)
External review process for low producing programs
(p. 82)
Criteria for low producing programs exemptions (p.
81)
Report content (p. 84)
10
3.7 Academic Program Review
Definitions (p. 75):
 Internal Review Team
 Academic peers WITHIN the institution that DO NOT
teach in the program


External Review Team
 Academic peers OUTSIDE the institution but proficient
in the program content area
 Onsite or paper review allowed
Low Producing Program – does NOT meet criteria
specified in policy
11
3.7 Academic Program Review


Certificate review added (3.7.4 – p. 76)
 Certificates embedded in a program are reviewed
along with the main program.
 Certificates not embedded in another program are
reviewed independently.
Program Review Criteria revised
 Centrality to Mission (3.7.5.A – p. 76)
 Vitality of Program (3.7.5.B – p. 77)
 Low Productivity Review Process (3.7.6 – p. 81)
 Program Review Reports (3.7.7 – p. 84)
12
3.7 Academic Program Review

Vitality of Program (3.7.5.B)
 Program Objectives and Goals (3.7.5.B.1 – p. 77)
 Quality Indicators (consistent with HLC) (3.7.5.B.2 –
p. 77)
 Productivity Indicators (3.7.5.B.3 – p. 78)


5-year average
Degrees Conferred:





AA/AS
AAS
Bacc
Master’s
Doc
5
5
5
3
2
Majors Enrolled:
AA/AS
AAS
Bacc
Master’s
Doc
25
17
12
6
4
13
3.7 Academic Program Review

Vitality of Program (3.7.5.B)
 Other Quantitative Measures (3.7.5.B.4 – p. 78)







Number of courses exclusively for the major
Student credit hours in major courses
Direct instructional cost
Number of credit hours that support the general education
component and other majors
Roster of faculty, including FTE in specialized courses for the
major
Employment or advanced studies for graduates
Success of transfer students from major
14
3.7 Academic Program Review

Vitality of Program (3.7.5.B)
 Duplication (3.7.5.B.5 – p. 79)





Determine extent of duplication within the system
Consider sharing programs, joint degrees, etc.
Demand from students, employers
Demand for alternative forms of delivering the content
Effective Use of Resources (3.7.5.B.6 – p. 80)
15
3.7 Academic Program Review

Low Productivity Review Process (3.7.6.A – p. 81)

Annual report sent to institutions

Programs not meeting 5-year average in graduates or majors must
conduct external review unless granted an exception

Exceptions (p. 81):
 New program in post audit
 Liberal Arts and Sciences programs supporting the general
education component
 Offline programs (suspended or scheduled for deletion)
 Restructured
program expected to meet productivity within
specified time period
 Special purpose programs designed for specific need (wind energy,
Native American, women’s studies, Tinker programs, etc.)
 Data discrepancies that can be factually corrected
 No cost/justifiable cost programs
16
3.7 Academic Program Review

External Review Process (3.7.6. B – p. 82)
 Site visit or paper review
 Team selected by chief academic officer
 Materials to team at least 4 weeks prior to review




Team charge
Self Study
Previous Reviews/Findings
Review schedule and timeline for a final report
17
3.7 Academic Program Review

External Review Process (3.7.6. B – p. 83)
 Team Report



Provided to chief academic officer
Copies sent to faculty and administrators in the program
Team recommendations:





Suspend
Delete
Modify
Continuation
Team must include measureable goals and timeline for
monitoring progress
18
3.7 Academic Program Review


State Regents’ Action (3.7.6. B.5 – p. 83)
 Team report sent to Chancellor by President, then forwarded to
the State Regents for action
 After action, recommendations must be implemented within one
year and progress monitored by staff
Program Review Reports - Format (3.7.7.A – p. 84)





Intro and process
Executive Summary
Analysis and Assessment
Program Review Recommendations
Forms under development (COI Procedures Committee)
19
3.7 Academic Program Review



State Regents Review and Action (3.7.7.B – p. 85)
Monitoring the Review Process – institutional expectation and state
expectation (3.7.7.C – p. 85)
Low Productivity Report
 Form (p. 209 in procedures)
20
3.14 Undergraduate Degree
Requirements







Definitions (p. 131)
AA or AS general education requirements (p. 132)
AAS general education requirements (p. 133)
Baccalaureate general education requirements (p.
134)
Baccalaureate requirements and standards (p. 136)
General Education Framework (p. 139)
Policy has tables with specific hours/requirements
21
3.18 Academic Calendars






Definitions (p. 169)
Standards
Submission and Approval of Academic Calendars
Competency-Based Learning
Form (p. 213 in procedures)
Calendar format

http://www.okhighered.org/admin-fac/academic-calendar/
22
Program Update for
COI Policy Workshop
June 14, 2012
• Bachelor of Science in
Organizational Leadership (775)
• Associate in Arts in Enterprise
Development (675)
• Associate in Science in Enterprise
Development (676)
Baccalaureate Program:
General Education
Professional Electives
Field Exp./Internship
Core Required
Institution-specific
TOTAL CREDIT HOURS
40 hrs.
33-39 hrs.
3 hrs.
27-30 hrs.
12-15 hrs.
124 hrs.
Bachelor’s Degree:
At least 21 years old
Completed at least 72 hrs. of college credit
Minimum 2.0 graduation/ retention GPA in
past college work
Completed general education requirements
as defined by the home institution or by AA
or AS degree
$174.00
per credit hour (resident)
$413.00
per credit hour (non-resident)
(Effective August, 2011)
Associate Program:
General Education
Core Required
TOTAL CREDIT HOURS
37 hrs.
23 hrs.
60 hrs.
Options:
Business (accounting, economics, management,
business statistics, etc.)
General Studies (individualized for the student’s
academic and career goals)
Associate Degrees
Completed at least 18 hrs. of college credit
Minimum 2.0 graduation/ retention GPA in
past college work
Completed any required remedial work
Same
as current tuition costs at each
participating institution (no common tuition
at this point in time).
On average, $90 per credit hour for
Oklahoma residents
Organizational




Changes
NSU no longer “Lead Institution”
4-Year Council, Dr. McElroy, NSU
2-Year Council, Dr. Francis Hendrix, RSC
Ms. Sheila Smith, Reach Higher
Administrator
Questions & Answers
34
35
3.6 Cooperative Alliances Between
Higher Education Institutions and
Technology Centers
Cooperative Alliances – voluntary partnerships
between AAS degree-granting institutions and
technology centers to allow qualified high school
students and adults to earn college credit for certain
technical courses reviewed by the higher education
partner but taught by the technology center. (p. 65)
36
3.6 Cooperative Alliances
Cooperative Agreement Program (CAP)
 Academic degree program offered by institutions
that includes approved courses taught by a
technology center and leads to an AAS degree or a
college-level, technical certificate that is a subset
of courses within the approved AAS degree. (p.
65)
37
3.6 Cooperative Alliances
Technical Concurrent Student Admission Requirements:
 An
11th or 12th grade student enrolled in an
accredited high school or a student who is at least
16 years of age and receiving high-school-level
instruction at home or from an unaccredited high
school may, if s/he meets the requirements, be
admitted to a college or university in The Oklahoma
State System of Higher Education that offers
technical AAS and certificate programs and enroll in
technical courses only. (p. 71)
38
3.6 Cooperative Alliances


Minimum standards for State System institutions are:
• an ACT score of 19
OR
• a PLAN score of 15
OR
• high school GPA of 2.5 AND
• a letter of support from the high school counselor
AND
• written permission from a parent or legal guardian.
• Exception to policy**
All other concurrent admission policy requirements
remain in effect for technical students, including retention
standards of a 2.0 college graduation GPA and concurrent
enrollment student academic workload (19 hours). (p. 46
in procedures)
39
3.6 Cooperative Alliances
 Curriculum (p. 68)

All continuing and future CAPs included in the
Cooperative Alliance shall be subject to the State
Regents’ Academic Program Approval and Academic
Program Review policies and criteria.
 Quality Assurance - Faculty (p. 68)

The appropriate academic dean reviews all faculty
credentials, and recommends all faculty for approval.
Once approved, technology center faculty in approved
CAPs becomes listed as adjunct instructors for the higher
education institution.
40
3.6 Cooperative Alliances
Quality Assurance – Program Quality (p. 69)

A specific full-time or dean-designated faculty liaison
with at least a minimal level of content expertise
provides annual review and alignment
of
courses
offered for credit in the CAP. Faculty liaisons are
members of the program advisory committee.
41
3.6 Cooperative Alliances
•
3.6.4.A.4 Technical Course Crosswalk (TCW) (p. 67)



Faculty working on applied vs. theoretical courses and
reviewing common course descriptions.
This crosswalk is only for technical courses and will not
have the same courses as the Course Equivalency
Project. Courses should not be on both matrices.
For courses leading to an AAS degree (and may transfer
to a BT).
42
3.6 Cooperative Alliances
 Cooperative Agreement Programs (CAP)
Requests
 Process
 Forms (p. 196 in procedures)
43
3.12 Undergraduate Academic
Course Load



Undergraduate course load is limited to a number of
semester-credit hours which is 50 percent greater than
the total number of weeks in the applicable academic
term – spring/fall – 24 hours. Summer -12 hours. (p.
126)
Note: While high school concurrent enrollment academic
course workload is found in 3.9.6.I.1 – It is 19 semester
credit hours for the spring and fall and 9 hours for
summer.
Note: Workload standards apply to cooperative alliance
students.
You may need to be helpful to your
technology center staff and explain the calculation.
44
3.5 Intensive English Program Approval
and Review

The purpose of the policy is to specify
criteria for approval and review of IEP
programs available to non-native speakers
of English to ensure adequate preparation
for college level academic work at an
Oklahoma institution of higher education.
(p. 57)
45
3.9 Institutional Admission and Retention
 3.9.5 International Student Admission and Admission of
Non-native Speakers of English (p. 96)
 Students must meet one of the standards described
below to demonstrate their competency in English.
Institutions may not waive this admission requirement as
part of the alternative admission category within the
State Regents’ general policy on admission.
1.
2.
3.
4.
Standardized Testing
Intensive English Program (IEP)
High School Performance
Completion of a baccalaureate or graduate degree from a
college or university where English is the primary teaching
language
5. Institutional Discretion
46
3.5 Intensive English Program Approval and Review
 There are 10 approved IEPs in Oklahoma:


4 institutional based - OSU, OU, TCC, OCCC
6 Proprietary
o
o
o
o

The Language Company (UCO and SGU-moving to Ada)
Tulsa (ULI)
Oklahoma City (ECI and ELS Language Centers)
Edmond (ELC)
Listing on p. 42 in procedures
47
3.5 Intensive English Program Approval and Review
 New Federal Regulations

Accreditation of English Language Training Programs
Act
o
o
o
o


USDE recognized accreditation required for all English
Training Programs
Application for accreditation deadline December 14, 2011
Effective June 12, 2011
Accreditation process complete by December 14, 2013
Currently having USDE recognized accreditation does
not replace State Regents’ approval
Policy changes are in process
48
Helpful Information
 CIP Code Updates (2010 version)
 http://nces.ed.gov/ipeds/cipcode/Default.aspx?y=55
 Program Forms
 http://www.okhighered.org/admin-fac/academicforms/
 Use current 2012-2013 forms
 Program Demand Resources
 http://www.oesc.ok.gov/
49
Helpful Information
Protocol
 Official Copy Sent From President to Chancellor
 E-mail CC’s to Debbie OR Stephanie (these are not
official submissions, but we can start a preliminary
review from them while awaiting the official
submission)
 Internal deadlines for State Regents’ agenda are 4-6
weeks prior to actual meeting
50
Academic Programs
Follow-up



More in-depth policy discussion and
procedures/process
July 17 @ 1:30 – 4:00 pm
Email with instructions to Academic Vice
President – week prior
51
Questions & Answers
52
53
Policy Overview

3.10 Undergraduate Transfer and Articulation


The policy is designed to facilitate transfer within the
State System.
Required GPAs for admission of transfer students can
vary across the system. Use the Academic Policies
Procedures Handbook to review details.
54
Policy Overview

3.10 Undergraduate Transfer and Articulation

Clarifies for transfer students the point at which
“the clock starts ticking” in terms of
undergraduate requirements: “the degree
requirements in effect at the time of the
student’s initial full-time enrollment in any State
System college or university shall govern lowerdivision prerequisites, provided the student has
had continuous enrollment in the State System.”
55
Course Equivalency Project


Portal entry: www.OKCourseTransfer.org
Course
Equivalency
Project
(CEP)
established in 1995.



was
Faculty appointed by the presidents review disciplines
selected by the Council annually.
The transfer
matrices is updated after editing and final verification.
Additions, deletions and modifications of coursework
take place at September Faculty Meetings and
through the web-based database – AVPs and their
designees may submit changes.
Private institutions may only add their courses if they
attended that discipline’s Faculty Meeting.
56
Course Equivalency
Project
8,000+ courses/ 40+ disciplines for 2011-2012
14 Faculty Meetings will take place September 20, 2012 @UCO
Communications
Geosciences
Computer Science
Information Systems
Early Childhood Education
Management
Economics
Marketing
Engineering Technology
Mass Comm. (Journalism)
Environmental Sciences
Political Science
Geography
Spanish
Each Meeting requires an AVP Facilitator and selection of a Chair from
the faculty.
Bring 20+ copies of syllabus for courses to be added or modified
Standard: 75% common course content and expected learner outcomes
57
Matrix
Posted
Online
State
Regents
Approval
Institution
Review
CEP
Process
Council on
Instruction
Approval
Faculty
Review
Institution
2nd Review
58