Recruitment Pack
ILGA-Asia Office Coordinator
Office Coordinator
All information given on the application form and during the selection process will be treated as confidential.
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ILGA-Asia is committed to making the recruitment process accessible to applicants with disabilities and necessary arrangements can be made upon request
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All questions must be answered
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Please do not include CVs with the application, as they will not be considered.
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Only applications completed on this form will be accepted
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Extend the tables if there is insufficient space for answers
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The application pack should be completed in English. Interviews will be conducted in English but other language skills may be tested during it.
Applications must be sent by 17.00 Hong Kong time, Friday 29th January 2015 by
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E-mail to director@ilga.org
AND
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By post (sign the Declaration at end of form) to Renato Sabbadini, Executive Director,
ILGA, rue Rothschild 20, 1202 Genève, Switzerland. Please note that the signed copy of the application does not have to be received in the office by the deadline.
1.
PERSONAL DETAILS
Preferred Pronoun:
First name(s) or given name * :
Surname:
Home address:
Postcode:
Country:
E-mail address:
Telephone (home):
*
1

Recruitment Pack
ILGA UN Programme Officer
(Daytime/work):
May we use the daytime/work number? If yes, do the above stated name(s) and pronoun apply?
2. EDUCATION
Name and address of college/university
From/to Full-/parttime
Qualifications obtained
3.
PROFESSIONAL QUALIFICATIONS, TRAINING AND DEVELOPMENT
Please give details of any professional qualifications, accreditation, relevant training or development courses attended, and any qualifications obtained.
Course title From/ to Course provider Summary of content and any qualifications obtained
-
-
-
4.
LANGUAGES
Please specify your level of proficiency within a range of 1 to 5 (with 5 being the highest).
Language Reading Understanding Speaking Writing
English
Chinese
2

Recruitment Pack
ILGA-Asia Office Coordinator
5.
PRESENT AND ALL PREVIOUS POSITIONS
Please give details of your job (s) starting with the most recent. Include any periods when not employed and explain gaps. Also include unpaid work.
Employer's name and address
From/to
(month/ year)
Position held including brief description of your duties
Reason for leaving
6. ACHIEVEMENT RECORD
The following questions ask you about some achievements that you are proud of in your work and other settings. They relate to some of the competencies that we consider are needed to work to a high standard as the UN Programme Officer. One of the best predictors of how you are likely to perform in a new role is your performance in previous situations.
Your responses to these questions will be used to help assess your initial application, so please take some time to think about your responses and present them in the format set out below. For each question, please provide an example in no more than 200 words that focuses on YOUR
OWN involvement in the task, and tell us HOW you went about the task. Please include each of the following in your response:
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What was the situation and/or task? Briefly describe what it was.
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Achievement. What was it that you did in that situation and how much were others involved?
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Outcome. What were the actual outcomes of the action that you took?
Please do NOT simply list the tasks you have undertaken, as this does not tell us about your competencies in completing the task. You can include experience in paid and voluntary jobs.
Please try to use a different example for each question, as a spread of responses gives us the most complete picture of you.
Please limit your response to each question to a maximum of 200 words.
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Work Planning
Could you describe a situation where you had to draft and implement a work plan for a team of staff members or volunteers? How did you proceed in the planning phase? How did you ensure that the team met their relevant deadlines and what systems had you in place to monitor the development of the plan?
3

Recruitment Pack
ILGA UN Programme Officer
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Financial management
Could you describe a situation where you were responsible for the finances of an organisation or an event? What systems had you in place to keep expenditure within the limits of the budget? Who else held responsibility for the budget together with you and what did decision making processes look like? What measures were taken to prevent fraud/corruption or misuse of the available funds?
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Conflicts
Working with different stakeholders, often under time pressure and with limited resources, might create a potential for conflict. Please provide an example of a conflict from your professional, activist or private life, illustrating your approach and ability to constructively solve conflicts.
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International Teams and Cooperation
At ILGA many different nationalities, cultures and identities come together. What is your experience working in international teams and settings. Please provide an example to illustrate your skills and competences in this regard.
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Additional information (optional)
Here you can add information that is not included in the previous answers but that you think may be useful in explaining how you meet the job description and person specification (please remember the limit of 200 words if you decide to answer this question)
7.
MOTIVATION
Explain why you are applying for the position of Office Coordinator with ILGA-Asia and what you will bring to the post (max 250 words).
8. WORK PERMIT
Do you require a work permit to work in Hong Kong? Please explain.
9. REFERENCES
Any offer of employment will be subject to receipt of satisfactory references. Please provide the names, addresses and telephone numbers of two referees, one of whom should be your present or most recent employer. Referees will not be contacted prior to the interview.
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Name:
Position:
Address:
Telephone number:
E-mail:
What is your connection with this referee?
4

Recruitment Pack
ILGA-Asia Office Coordinator
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Name:
Position:
Address:
Telephone number:
E-mail:
What is your connection with this referee?
10. IF SELECTED
When would you be able to take up employment with ILGA-Asia?
11 JOB ADVERT
How did you learn about this job opportunity?
Declaration
I declare that the information provided on this form is correct to the best of my knowledge and understand that any information submitted in connection with employment and subsequently found to be incorrect or deliberately misleading could lead to dismissal without notice.
Signed
Date
5