Introduction
Mail Attender for Exchange
Technical Overview Presentation
Sherpa Software Group
Narrated by Thomas Hand
Approximate Time 15 minutes
Common Uses
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Email policy enforcer
Limiting legal liability
Space reclamation
Archiving and exporting of content
Storage auditing
“Search and destroy” missions
Mailbox migration cleanup
Architecture
• Two Main Components
– Mail Attender MMC Application
• Create, edit and distribute rules
• Installs on any computer
– Mail Attender Processing Engines
• Applies rules to Exchange mailboxes
• Installs on a PC or server
• Runs as a service or stand-alone application
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Architecture
• Processing performance
– Depends on many factors
– Testing provides best indications
• Processing does not impact users
– Throttle processing engines “on the fly”
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12:05
Architecture
• Rules are stored as files in shared folders
Mail Attender MMC Snapin
Shared Rules Directory
Processing Engine
Processing Engine
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11:02
Shared Rules Directory
Processing Engine
Processing Engine
Architecture
• Several processing engines can share rules
and manage the same Exchange servers
Processing Engine
Shared Rules Directory
Processing Engine
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Processing Engine
Exchange Server
Architecture
• Processing can be geographically distributed and
remotely managed
Administrator Desktop
Local Area Network
WAN, VPN or Dialup Link
Mail Attender MMC Snapin
Shared Rules Directory
Processing Engine
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Exchange Server
Exchange Server
Managing Exchange
• Mail Attender treats Exchange as a tree
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Managing Exchange
• Conditions are satisfied at each level
1) Mailbox >= 150 MB
2) Message >= 180 Days
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Managing Exchange
• Actions can be performed on any item in the satisfied
branch of the tree
1) Mailbox >= 150 MB
2) Message >= 180 Days
1) Generate Folder Report
2) Export Attachments
3) Delete Message
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6:55
Managing Exchange
• Rules can be limited to certain:
– Exchange Servers
– Users and Groups
– Mailbox Folders
• By Name
• Expression
• Explicit Path and Name
– Inclusive or exclusive lists
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6:26
Managing Exchange
• Rules can be limited to certain
processing engines
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By shared folders
All processing engines using one folder
All Exchange processing engine
Only one processing engine
Rule Conditions
Mailbox Size
•Mailbox Size
•Mailbox Quota Status
•Inbox Size
•Deleted Items Size
•Sent Items Size
Mailbox Status
•Out of Office
•Contains Folder
•Does Not Contain Folder
•Address Book Status
•Quota Type
•Quota Limit Size
•Quota Limit Not Set
Mailbox Properties
•Test Mailbox Keywords
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4:58
Message Size
•Message Size
•Attachment Count
Message Age
•Message Age
•Message Date
Message Content
•Message Contains
•Message Received From
•Message Sent To
Message Type
•Message Class
•Message Type
Folder Size
•Folder Size
•Folder Count
Message Status
•Message Read-Unread Status
•Message Importance Status
•Message Sensitivity Status
•Message Encrypted Status
•Folder Properties
•Test Folder Keywords
Message Properties
•Test Message Keywords
Attachment Size
•Attachment Size
Attachment Age
•Attachment Age
•Attachment Date
Attachment Name
•Attachment Name
•Attachment Shortcut Path
Attachment Type
•Attachment Type
Attachment Properties
•Test Attachment Keywords
Rule Actions
Alerts and Logging
•Send Alert Email
•Post a Mailbox Message
External Execution
•Execute Program or Script
•Execute Imported Batch or Script
Mailbox Actions
•Set Out of Office
•Set Out of Office Text
•Set Quota Type
•Set Quota Limit Size
•Clear Quota Limit
•Increase Quota Limit Size
•Decrease Quota Limit Size
•Clear Warning Data
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4:40
Folder Actions
•Delete Folder
•Delete Specific Folder
•Empty Folder
•Empty Specific Folder
•Rename Folder
•Rename Specific Folder
•Create Folder
Message Actions
•Delete Message
•Export Message
•Export and Delete Message
•Copy Message to Folder
•Move Message to Folder
•Copy Message to Public Folder
•Move Message to Public Folder
•Forward Message
•Change the Read-Unread Status
•Change the Importance
•Change the Sensitivity
•Change the Subject
Attachment Actions
•Delete Attachment
•Export Attachment
•Export and Delete Attachment
•Import Shortcut Attachment
•Update Shortcut Path
•Copy Attachment to Folder
•Copy Attachment to Public Folder
•Move Attachment to Folder
•Move Attachment to Public Folder
•Forward Attachment
Shared Reports
Filed Reports
Emailed Reports
Posted Reports
•List Report
•Mailbox Report
•Mailbox Contents Report
•Folder Report
•Folder Contents Report
•Message Report
•Attachment Report
Other Features
• Warn users before applying actions
– No Warning
– Default Warning
– Custom Warning
• Warnings are grouped into one email
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Other Features
• Control over repeating actions on the
same Exchange items
– Apply every time regardless of repeats
– Apply once per rule execution
– Apply only once
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Other Features
• Dynamic Keywords
– Gives context to subjects, paths, messages, and
other condition and action parameters
• Example:
==> The message '[FOLDER_PATHNAME]\[MESSAGE_SUBJECT]' will be
deleted after [ACTION_WARNINGSLEFT] more notifications.
Becomes
==> The message '\Inbox\My Project\Fwd: Project Schedule' will be deleted
after 2 more notifications
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Other Features
• Flexible Scheduling
– Create a list of schedules
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Once
Daily
Periodic
Certain days of the week
Certain weeks of each month
Conclusion
Mail Attender for Exchange
Sherpa Software Group
1300 Old Pond Road
Bridgeville, PA 15017
(800) 255-5155
www.sherpasoftware.com