A Time to share
Tips & Tricks
for those using Microsoft Visio
as a Room Diagramming Tool
– BABY STEP TWO
Facilitated by David Shaw
Student Activities
University of Louisville
Session Abstract
• Practitioners using Microsoft Visio as a room
diagramming tool should bring your tips and
tricks to share with your colleagues. The
presenter will share a few tips and tricks he
has learned over the last two years, but he
wants to learn from you and your experiences
as well. Please bring at least one tip to share
with the group.
Training Opportunities
• Microsoft Office Online – Several 40 to 50
minute short courses on how to work with
shapes and linking data to diagrams.
• Microsoft Visio Toolbox – This site provides
downloads, training, and other resources for
Visio. http://visiotoolbox.com/en-US/default.aspx
Quick Start Guides
• CustomGuide – FREE Quick reference Guides
for many Microsoft application including Visio
2007. www.customguide.com
Network with Colleagues
•
•
•
•
University of Michigan
University of Toledo
University of Louisville
Others?
E-Learning
• Microsoft E-Learning – FREE for campuses
who participate in the Microsoft License
Agreement.
Creating a Room Template
Measure the dimensions of the room
Basic Layout = empty room
Begin layout with the walls
Add doors and windows
Include non-movable features
Things to consider…
What scale size?
How much detail?
Who will be using the drawings?
Accuracy – the smaller the room…
the more important
Create a Key for symbols
Create the Base Room Template
13'-2"
20'-1"
13'-2"
13 feet 2 inches
3'-0"
20'-1"
Capacity #25 People
20 feet 1 inch
Scale 3/8" = 1' 0”
Protect Your Templates
From Unintentional Changes
Go to “Edit” and then “Select All”
Go to “Format” and then select “Protection”
Many choices here…
I usually select…
“Aspect ratio” & “From deletion”
Selections can always be undone!
Sample Room Template
Sample Room Dimensions
Sample Room Electrical
Sample Event Layout
Close-up of Layout
Types of Room Details (non-movable)
Doors & Windows
Microphone Jacks
Projection Screen
Power Outlets
Dry Erase Boards
Data Ports
Chalk Boards
PC connections
Bulletin Boards
Data Projector
Thermostat
Light Switches
Duress Alarms
Other ???
Types of Furniture / Details (movable)
Chairs
Movable Partitions
Tables
Portable Projection Screen
Podium / Lectern
Pipe & Drape
Audio / Video
Trash Cans
Staging / Stairs
Lounge Furniture
Staffing Positions
Plants & Flowers
Bus Trays
Other ??
You Can Create Table / Chair Clusters
48” Round SICO with 6 to 4 chairs
60” Round Palmer Snyder Woody with 10 to 6 chairs
8’ x 30” Virco Gator with 10 to 6 chairs
6’ x 30” Mity Lite with 10 to 6 chairs
Sample Event Layout
Let’s Create This Room On Visio - Together
Measure the dimensions of the room
Basic Layout = empty room
Begin layout with the walls
Add doors and windows
Include non-movable features
Types of Room Details (non-movable)
Doors & Windows
Microphone Jacks
Projection Screen
Power Outlets
Dry Erase Boards
Data Ports
Chalk Boards
PC connections
Bulletin Boards
Data Projector
Thermostat
Light Switches
Duress Alarms
Other ???
Types of Furniture / Details (movable)
Chairs
Movable Partitions
Tables
Portable Projection Screen
Podium / Lectern
Pipe & Drape
Audio / Video
Trash Cans
Staging / Stairs
Lounge Furniture
Staffing Positions
Plants & Flowers
Bus Trays
Other ??
Creating and Working with Shapes
Under “Shapes”
Under “Search for Shapes”
Type items you are searching for (i.e. tables, chairs)
Select and drag Item onto the desktop
You can use guide lines to create straight rows
If you create a shape with multiple parts
(i.e. tables and chairs) lock the grouping & aspect
Continued: Creating and Working with Shapes
Under “Shapes”
Save your favorites as My Shapes
Default location for favorites is:
“C:\Documents and Settings\username\My Documents\My Shapes ”
Helpful Links
http://www.microsoft.com/downloads
Search …Visio 2003 Sample: 20 Sample Diagrams
While using Visio…
Search Office Online for “Event Planner”
http://www.mvps.org/visio/3rdparty.htm
This lists sites of hard to find Visio stencils, Visio templates
and Visio drawings that have been found on the web
ranging from free to thousands of dollars.
http://www.microsoft.com/
Search for… “Create an office layout”
Search for… “Create a floor plan”
A Time to share
Tips & Tricks
for those
using Visio
Microsoft
Visio
Using
Microsoft
(VISIO)
to
as
a Room
Diagramming
create
room
diagrams forTool
your–
BABY “THE
STEP BASICS”
TWO
Facility…
Shared by David Shaw
Assistant Director for Student Activities
Facilities
University of Louisville
djshaw01@louisville.edu