Faculty Attendance Tracker
What’s New with ATTR 9.1?
• Attendance Tracker works in the following browsers: Firefox, Google
Chrome, Internet Explorer, and Safari
• Student photos, if currently on file, now appear on the “Attendance
Roster” page
• Your class roster is viewable prior to the first class meeting
• Attendance tracking opens at 12:01 a.m. the day of class, which
means attendance can be taken as students come into class
• Course Details panel includes new data fields: course subject code,
class meeting dates, and CRN
• To mark an Extended Absence, you need to enter the start and end
date (instead of the dates defaulting to the class’ first and last dates)
New Hyperion Reports
• In Hyperion there are two ATTR reports
to assist you in viewing or downloading
attendance records.
• To access these reports, log into the
Hyperion Portal. Click on “Explore,”
select “SLCC Departments” folder, and
choose “Attendance Tracking.”
Note: if you can log into the Portal but do not
have access this folder or these reports, contact
the Computer Support Center (csc@stlcc.edu or
ext. 5113) to ask for access to the ATTR reports.
How to Use Attendance Tracker 9.1
Information covered in this presentation:
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How to log into Faculty Attendance Tracker (ATTR)
“My Courses” page information
Using the Attendance Roster
– Record Attendance and Update Last Date of Attendance in Banner
– Cancel a class meeting
– Record a “notified” absence and add a note, if desired
– Record an extended absence
How to run the Hyperion attendance reports
Questions? Where to go for more information
Logging into Faculty
Attendance Tracker (ATTR)
• Open the public web site –
http://www.stlcc.edu – in the
browser of your choice.
• Click FACULTY & STAFF > under
“EXPLORE STLCC” on the left side
• Under RELEVANT LINKS, click the
Attendance Tracker link
Alternative – Logging into Faculty
Attendance Tracker (ATTR)
• Open the public web site –
http://www.stlcc.edu – in the
browser of your choice.
• Select “My STLCC” in upper right
corner
• Select the “Attendance Tracker”
button on right side of page.
Logging into Faculty
Attendance Tracker (ATTR)
• Regardless of which path is used,
you will be presented with the
STLCC Central Authentication
Service (CAS) page.
• Enter your network login and
password and click the LOGIN
button.
“My Courses” Page
After logging into Attendance Tracker, the “My Courses” page will appear with
your assigned class meeting records listed for the current semester.
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Note: if one of the classes you are teaching does not appear, contact your
department chair to verify that you are an assigned instructor for that class.
All faculty assigned to a given CRN may enter attendance for that class.
“My Courses” Page
• This page lists all meeting records for all
classes you are assigned to teach this
semester.
• The “Course Details” panel on the right
gives you information about each meeting
record for a class.
– If the Course Details panel is not
visible, click the left arrow to open it.
“My Courses” Page, con’t.
Review Course Details
• Select one of the meeting records for a class
by clicking on it. Open the “Course Details”
panel if it is not already visible.
• Notice the information listed: Term, Subject,
Course, Section Number, Course Reference
Number (CRN), and Campus.
• Section Dates: class start and end dates
• Meeting Dates: class start and end dates for
this meeting record
“My Courses” Page, con’t.
Review Course Details, continued
•
Meeting Occurrences: number of times this class
meeting record is scheduled to meet during the
semester.
Note: for non-scheduled classes (online, independent study, etc.), this
number will be the number of calendar days between the Meeting
Dates listed above.
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Meeting Transpired: number of meetings scheduled
between Meeting Dates start date and today.
Attendance Completed: number of dates for this
meeting record that have attendance recorded (either
present or absent) for every registered student.
Note: Attendance Completed currently does not display the correct
number if there were students registered who dropped the class before
it started. This defect should be fixed in the next ATTR release.
“My Courses” Page, con’t.
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You can view students on the Attendance
Roster page before the class begins.
If the class has started meeting (meeting
start date is today or in the past), the “Take
Roll” button presents the Attendance Roster
page with the most current class meeting
date on the right side of the page.
If the class has not yet started (meeting
start date is in the future), the “View
Students” button shows you the Attendance
Roster page, but you cannot enter
attendance.
Multiple Meeting Records for One Class
In Banner (as displayed on the Interactive Class Schedule)
In Attendance Tracker – same CRN
Multiple Meeting Records
for One Class, con’t.
• Listed above is an online section of BIO 151 with an orientation on Tuesday,
August 18 at 7:00 pm (19:00).
• The first row has no assigned days of the week, but a start time of 00:01
(12:01 pm – one minute after midnight; the reason for this “fake” start time
will be explained on a later slide).
Multiple Meeting Records, con’t.
• Course Details box (A) describes the online A
class meeting record for the entire
semester (first line, previous graphic). Use
this record to report attendance for the
entire semester.
• Course Details box (B) describes the
orientation meeting, which occurs once, on
Tuesday, August 18 (second line, previous
graphic). Use this record to enter
B
attendance for the orientation session
only, marking students absent or present
as occurred.
Using the Attendance Roster
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Before the semester begins, you can review the Attendance Roster (View Students).
Notice the students’ ID photo (if on file) appears on the roster, as well as their
name and ID number.
The “Monday 8/24” attendance column identifies that August 24 is the first
scheduled class meeting, but there are no attendance buttons to enter attendance.
Using the Attendance Roster, con’t.
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Once the class has started, Attendance Roster loads with the most recent scheduled
class meeting date in the right column of the page.
Click the “Attendance” button once to mark a student present, or twice to mark
them absent.
Note: not marking a student does not imply they were absent; it means instead you
did not record any attendance (present or absent) for that student on that day.
Recording Attendance and Updating Last
Date of Attendance in Banner
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Mark every student either
present or absent.
Click the “Attendance”
button once to get a
green check (present).
Click the “Attendance”
button twice to get a gray
dash (absent).
If the button has neither a
green check nor gray
dash, attendance has not
been entered for this
student for this class date.
Recording Attendance and Updating Last
Date of Attendance in Banner, con’t.
Alternative method:
• Mark the absent students first, then use the “Update
Empty Records to Present” button at the bottom of
the page.
Update Last Date of Attendance in Banner:
• Once you have entered attendance for this class,
remember to select “Update CRN Last Date of
Attendance” from the “Class” drop-down box at the
top of the Attendance Roster page.
• To mark attendance for another class, return to “My
Courses” page by clicking the arrow at the top left.
Recording Attendance and Updating Last
Date of Attendance in Banner, con’t.
Notes:
• ATTR will not display dates when the college is closed according to the Board of
Trustees approved holiday schedule (Labor Day, Thanksgiving, etc.), including
dates that occur during Spring break week.
• If you hold class on a scheduled holiday or during Spring break week, you will not
be able to enter attendance for that class meeting date.
• If there is an unscheduled college closure (inclement weather, security threat,
etc.) or if you have to cancel class for another reason (illness, attending a
conference, etc.), you would indicate a scheduled class meeting was not held by
canceling that class meeting. You will be shown how to do this on a later slide.
• Students will not be expected to have attended a canceled class meeting.
Entering attendance for classes
with no meeting days
• Attendance will be available every day of the week (Sunday through
Saturday) for classes that do not have scheduled meeting days of the week
(web/online, independent study, arranged, etc.).
• To facilitate entering attendance for these classes, a “fake” start and end
time of 12:01 – 12:02 am will be entered right before these classes start,
so you can mark a student present or absent by clicking the attendance
button on the date you select.
• Without these “fake” start and end dates, you would have to enter “hours
attended” for each student who completed an assignment on a given date
in order to mark them “present.”
Entering attendance for classes
with no meeting days, con’t.
Mark students as “present” when they
submit or complete an academic task for
a class with no scheduled meetings.
Leave a student’s record blank on all
other dates when an academic task is not
expected or submitted. That is, only mark
a student as “absent” on days when a
required task was due but they did not
complete this task.
Exception: you must mark every student
either present or absent at least once
during the first week that the class meets.
Other Changes to Note on the
Attendance Roster Page
The scroll bar at the bottom of the Attendance Roster is
no longer used to move back to previous class meeting
dates. To select a previous date not visible on the page,
use the Calendar at the top to select the date you want.
• When you use the Calendar, if you select a date that
is not a scheduled meeting date for that meeting
record (i.e. you select a Tuesday for a Monday,
Wednesday, Friday class), the page may not resize
correctly.
• This is a known defect. Please make sure that the
date you select from the Calendar is a scheduled
meeting date for this class’ meeting record.
Canceling a Class Meeting
On occasion, a class meeting will need to be
canceled (your car breaks down, your child is ill,
you are attending a conference, etc.).
To cancel a class meeting:
• Select the date of the class and then select
“Cancel this Class Meeting” on the “Class”
drop-down.
• Click “Yes” to verify.
Note: You cannot un-cancel a class meeting
once it has been canceled.
If you cancel the wrong class meeting, contact
the Computer Support Center (CSC@stlcc.edu
or ext. 5113) to have that meeting un-canceled.
Canceling a Class Meeting, con’t.
• The following message will populate
when a class has been canceled:
“Class has been canceled successfully.”
• Note: students are not expected to
attend a cancelled class meeting; a
canceled class will be considered an
“excused” absence date.
Recording a Notified Absence
• When a student informs you
he/she will not be able to
attend class that day, you can
record “Absence Notified” by
checking the Absence Notified
box.
• You have the option to enter a
brief note if you wish.
Entering an Extended Absence
• If a student notifies you of an extended absence in advance (example:
traveling with a sports team, minor surgery, called up to National Guard
duty, etc.), you can enter an Extended Absence. This is the only time that
you can record absences for a student for future dates.
• Click the “Extended Absence” button and enter the information.
Hyperion Reports
ST-AT-0009RR Attendance Records by Term and CRN Report
Written to fulfill a faculty request, this report copies all entered attendance records for
a given class (CRN) into an Excel file.
Step 1: Enter the “Term Code”
Step 2: Enter one or more CRN’s
It is recommended that you run
only one CRN report at a time.
Step 3: Click “Process.” When
processing is complete, you will
get a confirmation box. Click “OK.”
Step 4: Click “View Data”
Hyperion Reports, con’t.
ST-AT-0009RR Attendance Records by Term and CRN Report
• Present?: Y = present; N = absent
• Entered notes will appear in the Comment
column
• Attendance Entered: date/time when the
attendance record was entered. Note this date
may be different than the Meeting Date.
The data will appear in Excel format on screen.
To save as an Excel file, from the menu bar select:
File, then Export, and finally Excel (*.xls). Choose
“Save as” to rename the file and place it in the
directory of your choice.
Hyperion Reports, con’t.
ST-AT-0008-RR Student Attendance
Report
Used by advisors, counselors, deans and
other college administrators.
This report shows all attendance records
entered in all classes for a given student
in a term (i.e. 201530).
Step 1: Select a “Term Code”
Step 2: Enter a “Student ID” number
Step 3: Click the “Run” button
Hyperion Reports, con’t.
ST-AT-0008-RR Student
Attendance Report
The results will show the
student’s attendance
records, grouped by course
and sorted in meeting date
order.
You can either print this
report or save it as a PDF.
Questions?
Technical questions or issues:
Contact the Computer Support Center at: CSC@stlcc.edu
or ext. 5113
How to enter attendance, or policy related questions:
Please contact your academic dean.
Thank you.