Ellsworth School District
SharePoint Public Website
Create New Teacher Site
Updated October 1, 2012
Introduction:
Each teacher has their own website in which they can control the content. The main users of these sites
are students and parents who can access schedules, contact information, teacher background
information, homework assignments, class documents, and news. Although each teacher is able to
control their own content, the basic layout of the site is pre-determined. New sites are created using a
site template which contains a consistent page layout, lists, libraries, web parts, etc. The following steps
outline how to create a new teacher site based on the appropriate template, then make a few
adjustments to the site to prepare it for a specific teacher’s use.
Note: User must be signed in and have Full Control permissions to
http://www.ellsworth.k12.wi.us/Classroom/Teacher to perform these steps.
To create a new Teacher Site:
1. Navigate to http://www.ellsworth.k12.wi.us/Classroom/Teacher.
2. Click the Site Actions menu and Select New Site
3. In the left pane under Filter By:, select Site
4. Select one of the following templates, depending on the school where the teacher teaches:
a. Template_TeacherSite_HS
b. Template_TeacherSite_MS
c. Template_TeacherSite_Elementary
5. Type in the site name as: TeacherFirst TeacherLast, for example Jane Doe
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6. Type in the URL as: TeacherFirst-TeacherLast, for example Jane-Doe
7. Click Create
8. You will receive an error; however the new site has been created. In the browser address bar
should be the URL of the new site, however it is incomplete. To the end of the URL, add
“pages/default.aspx” (no quotes). Hit Enter.
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9. Once the site opens, change the following Site Settings:
a. Specify the correct welcome page: This solves the problem of the incomplete URL.
i. Click on Site Actions and select Site Settings
ii. Under Look and Feel, select Welcome Page
iii. Type or copy in the full URL for the page. Be sure to make the link relative by
stripping off the “base” site URL from the beginning of the URL. The URL will
look something like this: /classroom/teacher/jane-doe/pages/default.aspx
iv. Click OK
b. Change the Site Description:
i. Click on Site Actions and select Site Settings
ii. Under Look and Feel, select Title, Description and Icon
iii. Delete text in the Description field
iv. Click OK
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c. Set the site master page:
i. Click on Site Actions and select Site Settings
ii. Under Look and Feel, select Master Page
iii. In the Site Master Page section, select Specify a master page to be used by this
site and all sites that inherit from it:
iv. Select Ellsworth2010_Home.master
v. Click OK
d. Specify the correct navigation settings:
i. Click on Site Actions and select Site Settings
ii. Under Look and Feel, select Navigation
iii. In the Global Navigation section, select Display the same navigation settings as
the parent site
iv. Click OK
v. In Current Navigation section, select Display only the navigation items below
the current site
vi. Click OK
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10. Change the following Page Settings:
a. Change the Upload Homework link (High School and Middle School teacher sites only):
i. Navigate back to the site main page
ii. Click on Site Actions and select Edit Page
iii. Select the Upload Homework button
iv. On the Ribbon, select the Format tab
v. Click the drop down arrow on the HTML button and select Edit HTML Source
vi. Change the URL that points to the new teacher’s Homework Dropbox by
removing “FirstName-LastName” and replacing it with the current teacher’s
name (i.e. the new site name).
The completed HTML string will look something like this:
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b. Add the teacher name to the page:
i. Still in Edit Page mode, click in the content editor in the upper right corner and
replace FirstName LastName with the teacher name, keeping the existing
formatting
c. Save the page:
i. On the Ribbon, select the Page tab and click the Save and Close button
11. Set Homework Dropbox Permissions (High School and Middle School teacher sites only):
a. Click on the Upload Homework button to navigate to the Homework Dropbox library
b. On the Ribbon, click the Library tab and select the Library Permissions button
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c. On the Permissions Ribbon, choose Stop Inheriting Permissions
d. On the Permissions Ribbon, select the Anonymous Access button
e. Remove the View Items permission (there should be no permissions selected) and click
OK
f.
While still on the permissions page, select Grant Permissions on the Ribbon
g. Under Users/Groups:, type in the students group name that should have permissions
(hsstudents or msstudents depending on where the teacher teaches).
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h. Important: Pay close attention to teachers who teach in both! You must include both of
these groups (separate with a semi-colon) for those teachers. Check the Staff Directory
which will display this in the Main School, Additional School 1 or Additional School 2
columns.
i. Click the check name button. If an underline does not appear, check the spelling, delete
the entry and try again.
j. Under Grant permissions, make sure the Grant users permission directly is selected
k. Select the checkbox for “Contribute- can view add, update…”
l. Click OK
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m. Important: Pay close attention to whether the “other” student group currently has
permissions. If they do, remove the group entirely. i.e. if you just added msstudents,
then remove hsstudents and vice versa.
n. The exception, as noted in step h above, is that you will grant Contribute permissions to
both student groups if the teacher teaches both high school and middle school.
12. Modify the Permissions workflow in the Homework Dropbox (High School and Middle School
teacher sites only): There is an automatic setting (a workflow) which makes it possible for
students to see only their own homework. This workflow needs to be attached to the
Homework Dropbox.
a. Navigate back to the main teacher page
b. Click on the Upload Homework button to navigate to the Homework Dropbox library
c. On the Library Ribbon, click the drop-down arrow next to Workflow Settings and select
Workflow Settings
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d. Under These workflows are configured to run on items of this type dropdown list, select
Document
e. Click on Add a Workflow
f.
In the Add Workflow form, do the following:
a. Select the appropriate workflow from the list depending on the school(s) in
which the teacher teaches. If they are difficult to read, note that when you
select a workflow, a description for that workflow will display to the right. The
choices are:
i. Homework Dropbox Permissions – High School Teacher
ii. Homework Dropbox Permissions – Middle School Teacher
iii. Homework Dropbox Permissions – HS and MS Teacher
b. Type in a short name for the workflow, i.e. one of the following, depending on
which option you chose in step a above:
i. Dropbox Permissions – HS
ii. Dropbox Permissions – MS
iii. Dropbox Permissions – HS and MS
c. Select the checkbox, “Start this workflow when a new item is created.”
d. Leave all other options as is
e. Click OK
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13. Set Content Type in Homework Assignment list (High School and Middle School teacher sites
only): When teachers add homework to their homework assignment list, SharePoint
automatically designates that homework item as one of two content types:
a. Homework Assignment – HS
b. Homework Assignment – MS
The Homework Assignment list needs to be adjusted accordingly based the school in which the
teacher teaches. By doing so, any Homework Roll-up pages broken out by school will accurately
display homework from only that school. For example the middle school homework roll-up
pages display only homework that is of the Homework Assignment – MS content type.
For those teachers who teach in both High School and Middle School, their Homework
Assignment list will have to include both content types. When they add an item to their list,
they will need to specify for which school the homework applies. Only the teachers who have
both options will need to explicitly select a content type, otherwise for teachers who teach in
only one school, the content type will be automatically applied to their homework items.
a. From the teacher main page, click on the Homework Assignments heading. This will go
to the full page view of the Homework Assignments list.
b. On the Ribbon, click the List tab, then select List Settings
c. Scroll down the Content Types section
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d. Note which content type is displayed. If it is not the appropriate content type based on
where the teacher teaches, you will have to remove it and then add the appropriate
content type.
i. To Remove a Homework Content Type:
1. Click on the name of the content type
2. Click Delete this content type. Don’t worry; you are deleting it only for
the current Homework list.
ii. To Add a Homework Content Type
1. Select the link that reads Add from existing site content types
2. From the Select site content types from: list, select ESD
3. Under Available Site Content Types:, select the appropriate content
type. Note: If the teacher teaches in both High School and Middle
School, you will add both content types.
4. Click OK
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14. Publish the Teacher Page: In order for others to see the new teacher site, it must be published.
a. From the main teacher page, on the Ribbon, select the Page tab. If you do not see the
Page tab, click on Site Actions and select Show Ribbon
b. On the Ribbon, click the Publish tab, then click the Publish button.
c. Click Continue
15. Add a link to the teacher site in the Staff Directory: This will enable users to navigate to the
teacher site after finding the teacher’s name in the directory. Note: user must have at least
Contribute permissions on the Staff Directory to perform these steps.
a. Before navigating off of the teacher site, copy the site URL out of the browser address
bar
b.
c.
d.
e.
From the Ellsworth website home page, select Staff Directory from the Quick Links list
Navigate to or search for the teacher whose site you just created
Click the teacher last name to open their directory record
On the Ribbon, click Edit Item
i. In the Teacher Website field, in the Type the Web address: box, paste the link
that you copied in step a above. Be sure to make the link relative by stripping
off the “base” site URL from the beginning of the URL. The URL will look
something like this:
f. In the Type the description: field, enter “Link to Teacher Website” (no quotes)
g. Click Save
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