Principles of Verification and Performance
* SIMPLICITY * ACCOUNTABILITY *
* FINANCIAL & MANAGEMENT CONTROL *
Principles of verification
Guiding principles
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Major equipment and self-sustainment capabilities are defined in terms of operational
capability for each category/sub-category;
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UN is responsible to ensure that major equipment and self-sustainment meets the
requirements of the mission in accordance with the terms in the MOU;
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UN verifies status, condition and quantity of equipment and services;
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Control is implemented in cooperation between UN and TCC;
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UN has a responsibility to assign an official (Chief COE also POC) to the inspection
team for a sufficient period of time to ensure continuity in the control activities;
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Reasonability view:
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Meet military function at no additional cost to UN or TCC
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Medical equipment must be in accordance with equipment lists
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Inspection results serve as basis for consultations in mission to ensure capabilities are
met, alternatively partner may seek to renegotiate MOU;
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Inspection reports serve as basis for reimbursement.
Verification and Control Procedures
UN Responsibilities
It is a UN responsibility to ensure operational readiness of equipment and services are
verified:
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Operational Readiness Inspection at least every six months and anytime
mission believes standards are not met;
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ME: Count and inspect, operational, classification, agreed number, UN color,
used properly, safe, maintenance capability, spare parts and consumables (wet
lease);
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SS: Sufficient and satisfactory.
Standard operational reporting by contingent:
• Monthly ME serviceability;
• Operational Ammunition Expenditure Certificate;
• Self-sufficiency items upon deployment (list, volume, prices in US$).
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Periodic Verification Inspections / Spot checks.
Verification and Control Procedures
Inspection Conduct
• Inspections conducted by COE Inspectors and various experts
(civilian/military/police personnel):
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Integrated COE Unit under CISS – day to day business;
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Ad hoc COE Experts: OPS FHQ/UNPOL HQ, Medical Doctor,
Transportation Officer, Communications Officer, Engineering Officer;
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Occassional: Environmental Officer, PCIU, LogsOps, Rations, Fuel.
• COE Unit works closely with JLOC, ISS Support Sections, and CISS,
and is a valuable partner for the contingent on all aspects of
COE/MOU;
• Inspections: Arrival, Operational Readiness Inspections,
Periodic/Monthly Spot Checks, Departure.
Verification and Control Procedures
Contingent Arrival in Mission Area
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Upon arrival in Mission Area, Contingent Logistics Officer should immediately contact
Chief COE for:
– General COE Briefing
– Introduction to Self-reporting scheme,
– Coordination of first inspection.
– A complete list of major equipment (serial numbers, quantity, make and model, UN
painted (yes/no), national registration number, operational status (yes/no), location,
odometer/hour meter reading).
– A list of personal weapons.
– List of rations, POL, food, and water with prices in US $ and date of expiration
initially brought for self-sufficiency purposes.
– Present ammunition and explosive holdings indicating type/calibre and number of
rounds/volume.
Arrival Inspection
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Inspect Major Equipment to ensure correspondance with MOU;
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Contingent demonstrate and explain agreed self-sustainment capability for assessment
of operational capability (inspection within six months);
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UN demonstrate its self-sustainment services.
Verification and Control Procedures
Reporting
• Signed verification reports to UNHQ for reimbursement on
a quarterly basis, normally Jan – Mar, Apr – Jun, Jul – Sep,
and Oct – Dec. Minimum one inspection per quarter and
three serviceability reports.
• Mission Quarterly Impact Statement
• COE/MOU Management Review Board to review
inspection results and recommend action.
• Repatriation inspections
Verification and Standards
Major Equipment
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Must arrive in mission in serviceable condition;
Must have all associated minor equipment and
ancillaries;
Contingent maintains equipment and provides spare
parts, consumables (except POL) and replacements;
Contingents have the option to bring 10% above agreed
MOU quantities to meet serviceability standards.
Examples:
• Vehicles and MHE
• Armament
• Engineering Equipment
• Medical Equipment
• Generators (>20 KVA)
• Water Treatment Plants
Verification and Standards
Shortfalls – Major Equipment
• Unserviceable due to old equipment and insufficient maintenance
(lack of minor equipment, spare parts and consumables, and limited
workshop capability);
• Unserviceable odometers and hour-meters;
• Safety issues such as lack of first aid kit, fire extinguishers,
serviceable lights and hand breaks. Worn out tires;
• Insufficient number of trained operators (engineering equipment and
water treatment plants in particular);
• Equipment sensitive to environmental conditions (Medical and
other);
• Deployment/re-deployment of equipment without UNHQ approval
and MOU amendment and with no mission coordination;
• Proper packing of COE during deployment;
Verification and Standards
Shortfalls – Major Equipment (cont.)
• Sufficient ME generators to also operate UN provided
accommodation (air conditioning and electrical cooking equipment);
• Lack of special oils and lubricants such as brakes and hydraulic
fluids, battery acid, distilled water, and oils for various special
equipments, in particular during initial phases;
• Insufficient MHE capability a challenge to re-supply of spare parts
and consumables; Long supply lines;
• Keep relevant files in the unit for continuity (VRs, Check lists, work
shop files, documents);
• Crew served weapons – definition;
• Major equipment in support of self-sustainment.
Verification and Standards
Self-sustainment
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UN to identify and request self-sustainment categories it can
not provide;
UN has a responsibility to ensure that any self-sustainment
services provided by a TCC:
• Meet minimum operational capabilities;
• Are compatible with other TCCs where interface is
required; and that
• Cost to the UN is similar to what it would have cost the
UN to arrange centrally for provision of services.
No UN support in TCC categories except POL;
Only reimbursement for satisfactory services;
ME in support of self-sustainment will be reimbursed under
self-sustainment (except when force level asset).
Verification and Standards
Shortfalls – Self-sustainment
• Lack of consumables, in particular batteries for all purposes
incl. communications equipment;
• Insufficient number of medical staff, especially for small
units such as FPU’s, enabling units, and independent
companies (able to split into two medical teams);
• Inadequately ventilated kitchen facilities and lack of hot
water for dishwashing and general cleaning;
• Insufficient reefers for cold and frozen storage (a contractor
may provide, however on cost-recovery terms)
• Inadequate general maintenance (minor repairs in electrical,
plumbing) based on local, technical standards due to
inadequate capability to purchase spare parts and supplies in
mission area.
Verification and Standards
Shortfalls – Self-sustainment (cont.)
• Binoculars, NVD/NVG and GPS and laser range finders
sufficient for operational requirements. Personnel must be
able to operate;
• Cramped/insufficient accommodation;
• Sub-standard hygiene in kitchens and ablutions due to lack of
maintenance and tiles, and measures against insects and
rodents;
• Insufficient portable (long-range) communications equipment
for deployment by air;
• Sufficient small generators (<20 KVA) - one per platoon and
one for essential unit locations for medical center, OPSCEN,
COMCEN, and small refrigerators;
• Significant lead time if UN to take responsibility.
Verification and Standards
Other observations
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No ammunition for weapons;
Insufficient number of equipment for riot control equipment and police
equipment (batons, helmets with facial protection, leg and arm protection, gas
masks and filters, reflector jackets, etc.);
Unsuitable body armor/inadequate level of protection (L-4 / Basic Fragmentation
Vests);
Spillage of oil and lubricants (including cooking oil), and inadequate storage of
hazardous waste. Compliance with mission and DPKO draft environmental
policies important. Appoint an Environmental Officer and seek advice with the
Mission’s Environmental Officer. Unit fuel points needs to be properly secured
against contamination;
Safe storage of ammunition may be difficult due to crowded conditions and
proximity to neighbors. Roofing and cooling. Seek advice with PKO
Ammunitions Technical Officer;
Insufficient fire detection and fighting capability. Take steps for detection, plans,
and drills;
Training by mission experienced personnel and clear hand-over instructions can
significantly reduce adverse impacts from rotations.
Principles of Verification and Performance
CONTINGENT OWNED EQUIPMENT UNIT
UNHQ, MARCH 2008