Central Wisconsin Health Partnership (CWHP)
Neshkoro Area Community Center (NACC) Wellness Collaborative
Tuesday, June 9th, 2015
1. Use of Space at NACC
a. Update on event tracking spreadsheet

Reviewed draft webpage where individuals and groups interested in reserving space can
go to submit a request. Currently consists of 3 steps:

Step 1 – print and review the “contract for use of facilities/equipment”. This includes an
overview of the mission and vision of the CWHP.

Step 2 – if in agreement with the terms of the contract, the user can click on a button
which takes them to an online request form.

o
Jennifer requested adding a question regarding the need for hospitality services.
o
Once submitted, Jennifer would receive an email (neshkoroareacc@gmail.com),
and the information would be accessible online via a SurveyMonkey account which
Jennifer would have access to. The information could also be downloaded and
saved in spreadsheet format.
o
Jennifer would follow-up with the individual making the request within 3 business
days (this is noted on the website).
Step 3 – The requester signs and submits the contract to Fox River Industries
o

Need to add options for submission including email and sending via mail. In the
future, this could be a form that would be submitted electronically.
Lori will make changes to the website and send SurveyMonkey access information to
Jennifer.
b. Review and discuss Fox River Industries (FRI’s) updated draft contract

Ed had made several updates to the draft Contract for Use of Facilities including adding
the Partnership’s mission, vision, and charter.

Suggestion made to change the word “shall” to “may” in the last sentence of the second
paragraph on page 3. Also a suggestion to add contact information on the document,
including options for submission.

Group reviewed a draft policy document related to the “Payment Options and Fees”
section on page 3, outlining details related to space rental and hospitality services. Lori
will make suggested changes to the document and distribute an updated draft for review.

Discussion regarding whether the staff of the six partnering county human service
departments should be asked to pay for attendance at trainings such as Cheryl Lofton’s
monthly Comprehensive Community Services (CCS) Learning Collaboratives, given they
are already paying a monthly fee to support cost of the facility. One reason to consider
having them pay is that “training” for purposes of Medicaid reimbursement is considered a
direct expense, and counties should do all they can to maximize their direct expenses.
Decision to put this topic on the agenda for the next CCS Regional Coordinating
Committee (RCC) and possibly also the Training Subcommittee.

Another issue that needs discussion and clarification is the differentiation between human
services departments and health departments – group decided this is another item for
discussion with the RCC.
1

Ed will make updates to FRI’s contract and resend to the group. Lori will post the updated
contract on the website.
c. Status of “wish list”

Jennifer shared an “In-kind Donation List” she developed. Everyone agreed it is a good
template that can be added to over time. Suggestion to add “Examples include” to the
introductory comments, as well as contact information on the bottom. Jennifer will send an
electronic version of the list to Lori. Lori will update and include it on the website.
2. Update on volunteer tracking efforts

Jennifer shared a printout of a draft spreadsheet created to track monthly volunteer service
hours. Discussion – no need to track by category/type of activity; just need total number of
volunteer and visitor hours. Jennifer shared that someone has volunteered to help track
the information, and that Jennifer could then enter the information into the spreadsheet.

Began discussion regarding translating number of hours to a monetary value (discussion
postponed)
3. Facility
a. Update on FRI Board review of Inspection Report

LeRoy will be meeting with the Fox River Industries and Disability Services Inc. this
Thursday at 6:30 to review the building inspection report and discuss a possible purchase
of the building.
b. Building closing procedure

Discussed sign in / sign out sheet. Can be very helpful, but probably needs someone
onsite to monitor, otherwise there is a risk of inconsistent use.

Discussed the need for a formal facility closing procedure that would include details such
as HVAC turn down, locking doors, turning off lights, etc. Ed offered to develop a draft
document.
c. Update on kitchen use and licensing

Karen shared that there is interest in utilizing the kitchen space for a for-profit café.
Discussed possible ways this could fit with the mission of the facility such as including
consumers with some of the tasks. Karen will get more information and this topic will be
revisited at our next meeting.

Kitchen licensing – put on next agenda
d. Naming of meeting rooms

A few of the facility’s rooms have been named for scheduling purposes – for example the
main entrance area is referred to as “The Commons”, and the main meeting/training room
(room 116) is referred to as the “Gathering Room”.

Lori will update the online floor plan to reflect these updates.
4. Update on 501(c)3 non-profit status
a. Three members of the NACC Board of Directors met with an attorney in Princeton
regarding pursing 501(c)3 status. The decision was made to proceed with the submission
of the application.
2
5. Other
a. Tracking donations – next agenda
b. Internet access booster – Phil will look into
c. Needle container in bathrooms – Dawn will look into this.
6. Schedule next meeting and discuss agenda items
Next Meeting: Wednesday July 1st, 8:00 AM – the Gathering Room
Agenda Items:

Donations – collecting, tracking, soliciting

Opening and closing procedure
Future Meeting Agenda Items

Revisit auction event (revisit in July / before winter)

Maintenance – gym floor, toilet issues, drain traps

Historian / scrapbook
3