Enterprise Wide Information Systems
Instructor: Richard W. Vawter
University of
Southern California
Objective
 To discuss the use of the Accelerated SAP approach
for conducting a rapid R/3 implementation
 To explain how the Accelerated SAP Roadmap is used
to facilitate implementation.
 To identify the tools and accelerators used for
performing ASAP.
 To discuss the integration of the Roadmap with the R/3
Reference Model and the Implementation Guide (IMG).
University of
Southern California
Topics
 Quick look at the Original R/3 Procedural Model
 Overview of the ASAP methodology
 The ASAP Roadmap
 The Implementation Assistant
University of
Southern California
The R/3 Procedural Model
 SAP’s original implementation methodology.
 Good for large, complex organizations looking to
implement R/3 in stages.
Organization and
Conceptual Design
Detailed Design
and System Set-Up
Establish
Global
Settings
Set Up System
Environment
Project
Preparation
Train Project
Team
Define
Functions and
Processes
Design
Interfaces and
Enhancements
Quality
Establish
Company
Structure
Conceptual
Design
Check
Establish
Master
Data
Perform
Final
Test
Preparations for
Going Live
Productive
Operation
Create
Interfaces and
Enhancements
Establish
Reporting
Establish
Archiving
Management
Establish
Archiving
Management
Create
Go - Live
Plan
Quality
Application
System
Train
Users
Create
Establish
User
System
Documentation Administration
Check
Set Up
Production
Environment
Transfer Data
to Production
System
Quality
Production
System
Check
Support
Productive
Operation
Optimize
System
Use
Perform
Final Test
Project Management
System Maintenance and Release Upgrade
Copyright, SAP AG.
University of
Southern California
The Procedure Model
 The SAP core tool that describes the activities needed
when implementing SAP.
 It’s like a detailed project plan of all the steps and tasks
involved during the implementation process.
Tools  Business Engineering  Customizing
Basic Functions  Procedural Module
 It’s useful for large, complex organizations wishing to
implement R/3 in stages.
 However, this is being replaced with the Accelerated
SAP method of implementation.
University of
Southern California
Accelerated SAP
 In 1996, SAP introduced Accelerated SAP.
 Better suited for medium sized companies looking at a
“Big Bang” approach.

No “As Is” modeling as with the Procedural Model.

ASAP is designed for a “To Be” implementation (re-engineering).
 Simplicity and speed of ASAP approach is making this the
implementation method of choice for many companies
now.
University of
Southern California
Topics
 Quick look at the Original R/3 Procedural Model
 Overview of the ASAP methodology
 The ASAP Roadmap
 The Implementation Assistant
University of
Southern California
Objectives of Accelerated SAP
 An approach that results in a quick, cost effective
implementation of R/3.

Minimizes the length of time between installation and start-up.

Maximizes the utilization of SAP and customer resources.

Incorporates a process oriented approach to implementation.

Involves the user community.

Results in a repeatable “model” that can be used with other
implementations of R/3.
University of
Southern California
What is contained within
?
 The ASAP Roadmap:

A Step-by-step procedures and recommendations
 Tools:


The ASAP Implementation Assistant:

A navigation tool for the Roadmap, questionnaires,
templates, and check lists.

Q&A database for documenting requirements.
R/3 Business Engineer tools for creating the Business Blueprint
(conceptual design) and for configuration.
 R/3 Services and Training:

All the services are available for ASAP projects, including
consulting, training, hotline, Early Watch, OSS, Info DB.
University of
Southern California
Accelerated SAP - The Implementation Solution
Implementation Assistant
Methodology
R/3 Business Engineer
• Q&A Database
• ASAP Roadmap
• Knowledge Corner
• BP Masterlist
R/3
Resident
Tools
PC
Based
Tools
• Accelerators
Service
Training & Education, InfoDB, SAPNet
OSS Support, Quality Assurance
• Implementation
Guide
• Reference Model
• Profile Generator
• Change Request
Management
Class Discussion
ASAP is a Tool designed to speed up the implementation
process. However, there are always other factors which
could affect the speed of an implementation.
 Based upon your individual experience:

Name as many project “accelerators” as you can

Name as many project “decelerators” as you can
 What are the top ten in each category?
University of
Southern California
In Summary: Preconditions for Rapid Implementation
 Clearly defined and stable project scope.
 Only reference based re-engineering.
 Implementation uses standard R/3 functions.
 Whole company fully committed

Committed management (steering committee) and fast decision
making.

Committed project team, competent, well-trained users and
decision makers.
University of
Southern California
Topics
 Quick look at the Original R/3 Procedural Model
 Overview of the ASAP methodology
 The ASAP Roadmap
 The Implementation Assistant
University of
Southern California
The ASAP Roadmap
 Phase 1- Project preparation: initial planning and preparation.
 Phase 2 - Business Blueprint: documentation of the business
process requirements of the company.
 Phase 3 - Realization: implement all business and process
requirements based upon the business blueprint.
 Phase 4 - Final Preparation: complete testing, user training,
system management and cut-over activities.
 Phase 5 - Go-Live & Support: transition from implementation
to production.
University of
Southern California
Key ASAP Deliverables from each phase:
Project
Preparation
Business
Blueprint
Realization
Final
Preparation
Go
Live
1
2
3
4
5
Authorizations
that will be req
Reports to be
written
Project
Plan
Scope
System
Performance
Evaluation
Business Process
Master List
Conversions
to be made
x
x
x
x
x
Req. Interfaces
identified
Bus. Processes
identified
x
x
x
x
x
Baseline
Scope
Org. Structure
defined
A Working
System
Business
Process
Procedures
Test Cases
End User
Training
Materials
Reports
written
Interfaces
established
Test Plan
Test mat.
Go-Live Plan
Conversion
made
University of
Southern California
Example of Project Duration
PHASE
Pct
1
Project Preparation
12%
2
Business Blueprint
15%
3
Realization
Baseline
Final Configuration
Integration Test
46%
4
Final Project
19%
5
Go Live & Support
Total
12%
13%
21%
8%
100%
University of
Southern California
Topics
 Quick look at the Original R/3 Procedural Model
 Overview of the ASAP methodology
 The ASAP Roadmap
 The Implementation Assistant
University of
Southern California
The Implementation Assistant
 The Implementation Assistant (IA) is a PC based
application made up of numerous tools and templates
developed to support the ASAP implementation approach

The IA is the primary
tool and framework for
executing the ASAP
methodology.
University of
Southern California
Organization of the Implementation Assistant
Tree structure
Search tool
•
•
•
•
•
•
•
•
•
ASAP Roadmap
Implementation Accelerators
Project Plan
Question and Answer Database
Issues Database
Business Process Procedures
Knowledge Corner
Glossary
Help
University of
Southern California
Organization w/in the Implementation Assistant
Phase
How-To
Work Package
Activity
Task
Deliverable
Who
Accelerators
Organization w/in the ASAP Roadmap
The structural organization
of the ASAP Roadmap and
the definitions for the
Implementation Assistant
are as follows:
Phase - the major organizational steps of the ASAP Roadmap
Work packages - assigned to specific project teams
Activities - assigned to specific team members
Tasks
How To’s
Accelerators
& Tools
Phase Information
Phase level information consists of the purpose of the
Phase, general instructions on how to complete it, and the
work packages that are organized to complete the phase.
Purpose
General
Instructions
Work Packages
University of
Southern California
Work Package Information
Work Package level information consists of the purpose
of the work package and the activities that are organized
to complete the Work Package.
Purpose
Activities
University of
Southern California
Activity Information
Activity level information consists of the purpose of the
Activity, general instructions on how to complete it, the
trigger for starting this activity, the input needed, the
expected results, and any templates or accelerators that
can be used to complete the activity.
Trigger
Input
Output
Outcome
Tool/Accelerator
University of
Southern California
Task Information
Task level information consists of the purpose of the Task,
the suggested procedure for completing the task, the
personnel responsible, and any templates, accelerators,
or How-To’s that can be used to complete the tasks.
Purpose
Task Procedure
Result(s)
Role(s)
Tool/Accelerator
University of
Southern California
Accelerated SAP Tools and Accelerators
 Implementation Assistant
Roadmap
 Tool: A self-contained appl.
used to perform work
packages, activities and
larger tasks.
 Accelerator: Templates,
models, questionnaires
created with applications
and used to perform smaller
tasks or roles.
University of
Southern California
Examples of ASAP Tools and Accelerators
 Accelerators

Project Plans (MS Project or MS Excel)

Cut-over Plan Template

Products of the Knowledge Corner

Business Process Procedures
 Tools

SAP Concept Check Tool

Question and Answer Database

Open Issues Database

Business Process Master List
University of
Southern California
Implementation Assistant Example
Project task: Define the Organizational Structure of the client.
Phase - Phase 2: Business Blueprint
Work packages - Business Organization Structure
Activities - Define Business Organization Structure
Tasks
•
•
•
•
Schedule Organization Structure Workshop
Distribute Organization Structure Guidelines
Conduct Organization Structure Workshop
Recommend and Approve Organization Structure
University of
Southern California
Implementation Assistant Example (cont.)
Project task: Define the Organizational Structure of the client.
Tasks
•
•
•
•
Schedule Organization Structure Workshop
Distribute Organization Structure Guidelines
Conduct Organization Structure Workshop
Recommend and Approve Organization Structure
Procedure
Tools/
Accelerators
• Conduct Session 1
• Develop Org Structure
• Conduct Session 2
• Q&A db
• Enterprise Area Scope Document
• Organization Structure Presentation Template
University of
Southern California