ITQ Template for
Engagement of Service Provider for FamilyMatters@School Programme/
Delivery of Family Life Education Programmes
<<File No>>
<<Date>>
To:
All suppliers of related services
Dear Sir,
INVITATION-TO-QUOTE
<<School name>> (the “School”) invites you to quote for the supply of
the service(s) set out in detail in Part 2 “Requirement Specifications” to this
Invitation-to-Quote (ITQ).
2
i.
ii.
iii.
iv.
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This ITQ comprises the following documents:
This Cover Letter
Part 1 – Quotation Conditions of Contract
Part 2 – Requirement Specifications
Annex A – Template for Bidder’s Proposed List of Family Life Education
(FLE) Programmes
This Invitation-to-Quote will close on <<date>> at 1 pm sharp.
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Please submit your response electronically through GeBIZ. Quotations
submitted after the closing date and time will not be accepted. Non-electronic
submissions not made through GeBIZ will not be considered.
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Enquiries regarding this quotation shall be made in writing via email or
fax directed to the officer below:
Name of Officer:
<<XXX>>
Email Address:
<<XXX>>
Fax Number:
<<XXX>>
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The Government reserves the right not to accept the lowest or any
quotation received.
Yours faithfully,
<<Name, Designation>>
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Part 1
Appendix S4-4E of IM on Procurement –
1.
QUOTATION CONDITIONS OF CONTRACT1
<To include the standard ITQ COCs set out in the School Procurement
Manual.>
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”Authority” means the Government of Singapore if it is a Government school that is calling the ITQ, Small
Value Purchase or Tender. It also refers to the owner of the government-aided, independent school,
specialised independent and specialised school if it is any of these schools who is calling the ITQ, Small
Value Purchase or tender.
2
Note to schools (to remove this part in red in the actual publication of
ITQ): This template only serves as a guide to help schools engage a service
provider to plan and deliver at least <<35 hours>> per year of Family Life
Education (FLE) programmes from FamilyMatters@School Programme Menu.
Schools with a different requirement would need to amend the specifications
accordingly to suit their needs.
PART 2
REQUIREMENT SPECIFICATIONS
1. BACKGROUND
1.1
FamilyMatters@School is a school-based programme that offers parents
and students easy access to family life education (FLE) programmes and
resources. It seeks to help parents and students enhance the quality of
family life by equipping them with the skills and confidence to build strong
relationships.
1.2
The FamilyMatters@School programme seeks to:
a) Equip parents with the skills and knowledge to:
 Enrich and strengthen their family life; and
 Foster better parent-child understanding and relationship.
b) Equip students with:
 Life skills2;
 Skills to build healthy relationships with their peers and family; and
 Positive values and attitudes towards family, relationships and life in
general.
1.3
The School plans to conduct a series of FLE programmes to reach out to
approximately <number of pax> parents from Apr 2014 – Mar 2015.
2 SCOPE OF WORK
2.1
The appointed agency shall be responsible for, but not limited to, the
following:
a) Plan <number of years> year-long series of at least 35 hours per year of
FLE programmes for parents of our students to achieve the programme
objectives stated in Paragraph 1.2a; (Note: Bidder’s programmes have
to be approved and listed in FamilyMatters@School Programme
Menu).
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Refer to life-skill programmes that empower and aid students in coping with life’s demand. Includes
but not limited to programmes such as anger management, stress management, and dealing with peer
pressure. Not inclusive of activities such as swimming, cooking and reading.
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b) Provide speakers, facilitators (where applicable), workshop materials and
other necessary provisions for the proposed FLE programmes;
[Note to schools (to remove this part in red in the actual publication of
ITQ): If need be, refreshment, bonding activities, etc. may so be included
in this item]
c) Provide insurance coverage for all participants during outdoor activities
as well as contingencies in the event of unforeseen circumstances, e.g.
heavy rain or haze. [Note to schools (to remove this part in red in the
actual publication of ITQ): Schools may wish to remove this if the existing
school insurance has such provisions.]
d) Provide programme publicity materials and any other necessary
information for the School to promote and encourage participation from
parents; and
e) Work with the School’s appointed personnel to ensure smooth delivery
and effectiveness of the series of FLE programmes.
3 Key Performance Indicators (KPIs)
3.1
4
The KPI is:
 At least 80% of participants were satisfied with the programmes
(based on participant feedback collected at end of each
programme).
Submission of Proposals
4.1
Interested agencies are to submit the following documents together with
the electronic response to this ITQ:
a) Agency’s profile and portfolio
b) Trainers’ curriculum vitae (including the trainer’s qualification and
relevant past experience)
c) Programmes details consisting the content and schedule of activities
(if any)
d) Quoted price for each proposed FLE programme, and a detailed
breakdown of the cost items for each programme (Refer to Annex A).
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[Note to schools (to remove this part in red in the actual publication of ITQ):
Schools may list either Option A or B in the ITQ specifications depending on the
schools’ needs (i.e. whether school prefers to award to one service provider or
more than one service provider).]
Option A (To award to one service provider) [To remove this part in red in the
actual publication of ITQ]
{4.2 Each programme should be submitted as a base or alternate offer.
Bidders shall click on the ‘Add Alternate Response’ button and put in their bids
in the system so that all offers (i.e. both base and alternate offers) will be
submitted electronically in GeBIZ. The Authority reserves the right to reject bids
not submitted electronically through GeBIZ.
4.3
The school intends to award the job in whole to one service provider. In
such cases, the final contract price will be adjusted accordingly, based on the
scope of work awarded.}
OR
Option B (To award to more than one service providers) [To remove this part in
red in the actual publication of ITQ]
{4.2 Each broad category of programme is entered as a line item in GeBIZ.
Bidders shall submit in their bids in the system for the respective line items so
that all offers will be submitted electronically in GeBIZ. The Authority reserves
the right to reject bids not submitted electronically through GeBIZ. The following
broad categories are set up in GeBIZ:
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
e.g. 1 hour of effective communication workshop for parents
<<schools to provide details>>
<<schools to provide details>>
<<schools to provide details>>
<<schools to provide details>>
<<schools to provide details>>
<<schools to provide details>>
<<schools to provide details>>
<<schools to provide details>>
[Note to schools (to remove this part in red in the actual publication of ITQ):
Please highlight to the school’s GeBIZ user that multiple GeBIZ line items have
to be entered in GeBIZ.]
4.3
The school reserves the right to award the job in whole to one service
provider or in parts to more than one service provider. In such cases, the final
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contract price will be adjusted accordingly, based on the scope of work
awarded.}
4.4
The School may not be able to schedule in the all awarded programmes
and cannot commit that all programmes will be conducted. Confirmation to
conduct the awarded programmes will be done via issuance of PO
approximately one month before the commencement of the programmes. [Note
(to remove this part in red in the actual publication of ITQ): Schools may wish to
remove this if all the items can be confirmed.]
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Evaluation Criteria
5.1
The evaluation criteria are:
a) Quality and relevance of the proposal
b) Relevant expertise and track record of the agency
c) Cost reasonableness
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Payment Schedule
6.1
Payment to the contractor shall be made upon satisfactory completion of
each individual talk/seminar/activity.
6.2
Payment shall be made within 30 days upon receipt of the electronic
invoice or satisfactory delivery of goods and services, whichever is later.
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Completion Date
7.1
The scope of services is expected to be completed by Mar 2015 [Note (to
remove this part in red in the actual publication of ITQ): To amend
according to School’s needs].
7.2
The scope of services is considered completed with the submission of
the final report of all the programmes organised within the particular
contractual year.
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Annex A
ITQ no.:____________________________
Name of Bidder: ___________________
Contact no.:_________________________
PROPOSED LIST OF FLE PROGRAMMES
For bidder to enclose the price breakdown of the contract price (if applicable) for programmes from month/year to
month/year. [Note (to remove this part in red in the actual publication of ITQ): To amend according to School’s needs.]
S/N Programme
Programme Programme
Code
Duration
Quoted Price
Total Target
(Price month/year
Quantity
Unit of
Sub-total $)
to conduct
Measurement Price ($)
programme
(number of
(i.e.
pax, set of
quantity
materials,
x unit
etc.)
price)
Item
1
<Programme
Title>
Speaker fee
Facilitator fee
Workshop
materials
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S/N Programme
Programme Programme
Code
Duration
Quoted Price
Total Target
(Price month/year
Quantity
Unit of
Sub-total $)
to conduct
Measurement Price ($)
programme
(number of
(i.e.
pax, set of
quantity
materials,
x unit
etc.)
price)
Item
Any other cost
items
2
<Programme
Title>
Speaker fee
Facilitator fee
Workshop
materials
Any other cost
items
3
<Programme
Title>
Speaker fee
Facilitator fee
8
S/N Programme
Programme Programme
Code
Duration
Quoted Price
Total Target
(Price month/year
Quantity
Unit of
Sub-total $)
to conduct
Measurement Price ($)
programme
(number of
(i.e.
pax, set of
quantity
materials,
x unit
etc.)
price)
Item
Workshop
materials
Any other cost
items
4
<Programme
Title>
Speaker fee
Facilitator fee
Workshop
materials
Any other cost
items
9
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