Project Final Report
xx.xx.2013 to xx.xx.2013
Project Code & Project Name
Prepared by:
Company:
Date:
[Project Code] Milestone [] Progress Report
Instructions
1. The final project report should be submitted in both electronic and printed versions
2. This template provides guidance (in square [..] brackets) on the information which
should be included in each section. You may add more points on each section as you
may find necessary.
3. The final report should include photos to be used published on the EEP website and
other related publications, Background Information Document (BID) used for project
information dissemination, a brief leaflet concerning the project main outputs and the
financial audit report
4. All documents related to the project prepared by the Company for promotional,
informative or any other purposes will have to include the legend “Project
financed/co-financed by Ministry of Foreign Affairs of Finland and the Austrian
Development Cooperation” and the EEP-S&EA logo].
5. The final report should be prepared as a narrative document (in this template) and a
financial report in a separate MS Excel file which must consist of two worksheets
namely financial report and variation report.
6. An invoice for the final payment should be issued by the Company after receiving
written approval of the; final report and project audit report submitted by an
independent audit firm.
II
Contents
Executive Summary ............................................................................................................................ IV
1
Achievement in Implementation of Project Activities [as per project original plan] ............ 1
1.1
Activity 1 Achievement ........................................................................................................ 1
1.2
Activity 2 Achievement ........................................................................................................ 1
2
Changes and Variations .............................................................................................................. 2
3
Achievement towards project Outputs, Results and Impact .................................................. 3
4
Lessons learnt and Experiences ................................................................................................ 4
5
4.1
Implementation challenges ................................................................................................. 4
4.2
Project environment and effects ........................................................................................ 4
4.3
Success factors .................................................................................................................... 4
4.4
Dissemination activities ....................................................................................................... 4
Financial Report ........................................................................................................................... 5
5.1
Project Expenditures ............................................................................................................ 5
5.2
Expenditure Variations ........................................................................................................ 5
6
Conclusions and future work ...................................................................................................... 6
7
Appendixes – Deliverables ....................................................................................................... VII
III
Executive Summary
[Briefly describe and explain the key features of the project idea or business idea and
essence / rationale for the project.
Summarise the core problems being addressed by the project, the objectives evolving from
the problems, the innovative technology/solutions to address these problems, key
outputs/results to be achieved from each of the objectives,
What key activities have been undertaken to achieve the outputs, how the project has
generated its main benefits/impacts, what the benefits are, who are the beneficiaries, how
will the benefits will be sustained,
What are the key experiences and lessons developed from implementation of the project?
What is the future outlook of the project? (I.e. plans leading to; replication/scaling up or
commercial investment stages ]
IV
1
Achievement in Implementation of Project Activities [as per project original
plan]
[Provide a brief report on all the main activities according to the project activity design in the
full project proposal.]
[Provide a brief summary of the key deliverables for each of the project Activities]
[Compare the achievements of each project objective using the intervention logic method
(i.e. outline the problem identified, followed by a description of interventions put in place to
address the problem and the specific outcomes which lead to the achieved objective).
Highlight any significant deviation from the planned activities and the resulting implications in
terms of; budget, time and other resources].
[Provide a description of the monitoring and management measures implemented]
1.1
Activity 1 Achievement
[Indicate what key tasks have been undertaken under Activity 1 against what was initially
planned and what has/have been the result(s) in terms of deliverables.]
1.2
Activity 2 Achievement
[Indicate what key tasks have been undertaken under Activity 2 against what was initially
planned and what has/have been the result(s) in terms of deliverables.]
1
2
Changes and Variations
[Provide profound analysis of changes in the project context and of the target groups and
beneficiaries.
[A summary of the achievements and variations in a tabulated form below should be
included in the Table below]
Activities
Achievement
Status
Deviation
if any
Activity 1
Sub-activity 1
Sub-activity 2
Sub-activity..n
2
Reasons
for
Deviation
Monitoring
management
measures
implemented
and
3
Achievement towards project Outputs, Results and Impact
[Using specific indicators in the table below, please describe each of the project outputs as a
result of and extent of achieving to date].
Project Objective
Intervention
Output/Deliverable
Extent of
Achievement:
Indicator
[Please provide any impact realized, using appropriate indicators, on economy, environment,
health, education, empowerment of marginalized groups including women].
[include information on any other unintended outcomes from implementation of the project]
3
4
4.1
Lessons learnt and Experiences
Implementation challenges
[Describe anything that didn’t work well and was a challenge to implementation of the project
activities]
4.2
Project environment and effects
[Describe external and internal factors (policy, regulation, staffing etc) which have had effect
(positive or negative) in the implementation of the project]
4.3
Success factors
[Describe factors which worked well and contributed to the success in the implementation of
the project]
4.4
Dissemination activities
[Describe activities related to dissemination of knowledge/results/lessons of the project,
means of dissemination and how many people were reached]
4
5
Financial Report
5.1
Project Expenditures
[Provide summary of project funds utilised for budgeted activities, equipment, services, etc.
Details on the expenditures should be provided in the separate financial report in a MS Excel
file worksheet named Expenditure Report.]
[The financial report should be based on the original budget presented in the project full
proposal and therefore the linkages between the two must be very clear. All expenses not
indicated in the project’s budget will not be covered.]
5.2
Expenditure Variations
[Provide narrative explanation of any major over-expenditure or underutilization of funds and
reasons for them as well as comparison between the planned budget and actual
expenditure. This should be done on the financial report in a MS Excel file worksheet named
Variation Report.]
5
6
Conclusions and future work
[Bring out conclusions with regards to future perspectives of the project in terms of
sustainability: potentials for the project activities to continue, spreading the project
idea/scaling up, strengthening local/community involvement and ownership in the project]
6
7
Appendixes – Deliverables
[All the deliverables for the Final milestone should be included in the Appendices including
the following:
1. Copies of any generated materials/publications as a result of the project
implementation,
2. Photographs
3. Brief leaflet concerning the main outputs for the purpose of promoting the project in
its next phases of development.
4. Financial audit report
[Project Code] Milestone [] Progress Report