Jekyll Island Authority
REQUEST FOR PROPOSAL - #282
2013 4th of July Fireworks Display
PROJECT NAME: 2013 4th of July Fireworks Display
Jekyll Island Authority
100 James Road
Jekyll Island, Georgia 31527
PH: 912-635-4192 FAX: 912-635-4420
nkringrowan@jekyllisland.com
February 01, 2013
REQUEST FOR PROPOSAL
2013 4th of July Fireworks Display
Jekyll Island, Georgia
Article I.
Introduction
Jekyll Island Authority requests that your company make a proposal for services
for the 2013 4th of July Fireworks Display. The following proposal request will
outline the project goals and detail the format you should submit your proposal.
Please read the timeline carefully. In order for your proposal to be considered,
your proposal must meet our deadlines included in the timeline of this document.
Section 1.01 Location and Sponsor
Your bid is for operation of the 2013 4th of July Fireworks Display located on
Jekyll Island, Georgia, 31527 for Jekyll Island Authority.
Section1.02
Management
Nancy Kring Rowan will be managing this project. She will be on location during
the project and will be responsible for the project's timely completion.
Section 1.03 Contact Information
Please contact Nancy Kring Rowan for questions about the proposal submission
details:
Phone: 912-635-4192
Fax: 912-635-4420
E-mail: nkringrowan@jekyllisland.com
Article II.
The Project
Section 2.01 Mission
It is Jekyll Island Authority's objective to provide a spectacular 2013 4th of July
Fireworks Display for their residents and quests that can be viewed and enjoyed
from the Jekyll Island Beach.
Section 2.02 Project Specifications
Contractor shall provide a 15 – 20 minute complete Fireworks Display, to
perform for Jekyll Island Authority on July 4, 2013 that can be viewed from the
Jekyll Island Beach.
Section 2.03 Contractor Requirements
Should your proposal be accepted, we expect you to contribute the following to
the project:
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Contractor shall be a Georgia State certified and licensed pyrotechnic
operator.
Contractor shall provide a Georgia State certified and licensed pyrotechnic
operator and assistants on-site during the Display, to safely discharge the
Display.
Contractor shall be independently responsible for all necessary permits and
licenses and provide a copy thereof to Jekyll Island Authority by May 1, 2013.
Transportation to the specified Jekyll Island location;
All equipment to conduct Display;
All pyrotechnic materials;
All coordination including obtaining necessary permits and licenses.
Contractor shall prepare Display to release at approximately 9 pm.
Display location will be determined by Contractor, Project Manager and
Jekyll Island Department of Public Safety so that the Display can be viewed
safely from the Jekyll Island Beach.
Contractor may begin setup morning of event. No live fireworks will be
allowed on-site until July 4 and any live fireworks shall remain under constant
supervision of Contractor.
Display shall be a minimum of 15 – 20 minutes in duration.
Contractor shall provide all equipment necessary to fire the Display, including
but not limited to electronic firing boards, racks, mortar boxes and sand.
Contractor shall clean up all firework debris originating from the Display and
shall return Display site area to original condition.
Section 2.04 Timeline
In order to complete our mission, we have set the following timetable. This
timetable is subject to change by the managers of this project.
Milestone:
Date:
Requests for Proposals Sent Out
February 01, 2013
Letter of Intent or No-Bid Letters Sent In
February 15, 2013
Deadline for Proposals
March 01, 2013
Project Start Date
July 04, 2013
Project Completion Date
July 04, 2013
Article III.
The Proposal
Section 3.01 Summary of Proposal
(a) Expectations
Contracts will be awarded based on the information presented in the proposals
received. We will award contracts based on the proposal expected to be the most
beneficial to our project based on a variety of factors. Jekyll Island Authority
reserves the right to award more than one contract, accept the lowest price offer,
award contracts before the proposal deadline listed in the timeline, award
contracts before all proposals are received, and refuse any contract without
obligation to Jekyll Island Authority or to the company offering the proposal.
(b) Response Deadline
Please forward a letter of intent by February 15, 2013 if you intend to submit a
proposal. Likewise, if you do not intend to make a proposal, please forward a nobid letter by the same date.
(c) Proposal Deadline
All proposals must be submitted to Jekyll Island Authority by March 01, 2013 to
be considered for their contribution to 2013 4th of July Fireworks Display.
(d) Selection Criteria
All offers submitted will be considered based upon the materials provided in the
proposal. Consideration will be given to performance projections as well as cost
and staff requirements. Only those proposals submitted by the deadline above will
be considered. The following criteria will be the primary considerations for
selecting a proposal:
1. Submission of all proposals in the correct format by the stated deadline.
2. The perceived effectiveness of the proposal's solution for Jekyll Island
Authority's
stated mission.
3. The perceived ability for the proposing company's ability to deliver their
services set forth in their proposal.
4. The proposing company's past performance in delivering such services.
5. Availability of sufficient high quality personnel with the required skills for the
specific approach proposed.
6. Overall cost of the proposal.
Jekyll Island Authority may suspend or discontinue proposals at any time without
notice or obligation to the company that submitted the proposal.
(e) Proposal Format
Jekyll Island Authority suggests that you include the following information in
your proposal. Proposals should adequately address the details of the proposed
contract.
(i) Contractor Summary
(ii) Capabilities and Methodology
(iii) Expected Results
(iv) Executives, Staffing, and Management
(v) Communication
(vi) Equipment
(vii) Expense Breakdown
(viii) Expense Summary
(ix) Licensing and Bonding
(x) Insurance
(xi) References
Section 3.02 Proposal Details
(a) Contractor Summary
Include a brief history of your company including your past experience in
dealing with similar projects. Also include the owners' names or those persons
authorized to sign contracts for your business.
(b) Capabilities and Methodology
Detail your company's capabilities in delivering the requests in this proposal.
You should use this section to outline specifically your proposed method for
achieving your goal. This should include a detailed timeline of milestones for
completing the project.
(c) Expected Results
Use this section to summarize the expected results of your methodology listed
above. This should include a summary of your timeline for completing the
project.
(d) Executives, Staffing, and Management
List the high level executives or officers in charge of completing the project
and a summary of their background. You should also use this section to list
the projected staffing and management necessities and their estimated cost.
Specify how you will obtain the staff to complete the project.
(e) Communication
Explain how you intend to communicate between executives, management,
and staff in addition to how you will communicate to the project manager to
ensure the project stays on schedule.
(f) Equipment
Detail the equipment necessities as well as their estimated cost. If you will
need additional services or space from Jekyll Island Authority you should list
those requirements here with a brief explanation.
(g) Expense Breakdown
Build a detailed list of all expected expenses.
(h) Expense Summary
Give a brief summary of the total costs for your proposed contract. You may
also include a brief explanation of the contributing costs to the total cost.
(i) Licensing and Bonding
If applicable, include the details of your licenses and bonds for the services
you are proposing. If possible, enclose proof of your licenses and bonds.
(j) Insurance
If applicable, provide the details of insurance your company will provide for
your staff and the project.
(k) References
Provide 3 references for similar past projects.
PROPOSAL LETTER
We propose to furnish and deliver any and all of the deliverables and services named in the
attached Request for Proposal (RFP).
We further agree to strictly abide by all the terms and conditions contained herein as modified by
any attached special terms and conditions, all of which are made a part hereof. Any exceptions
are noted in writing and included with this proposal.
It is understood and agreed that this proposal constitutes an offer, which when accepted in
writing by the Jekyll Island-State Park Authority, and subject to the terms and conditions of such
acceptance, will constitute a valid and binding contract between the undersigned and the Jekyll
Island-State Park Authority.
It is understood and agreed that we have read the specifications shown or referenced in this RFP
and that this proposal is made in accordance with the provisions of such specifications. By our
written signature on this proposal, we guarantee and certify that all items included in this
proposal meet or exceed any and all such specifications. We further agree, if awarded a contract,
to deliver goods and services which meet or exceed the specifications.
It is understood and agreed that this proposal shall be valid and held open for a period of ninety
(90) days from proposal opening date.
PROPOSAL SIGNATURE AND CERTIFICATION
(Proposer must sign and return with proposal)
I certify that this proposal is made without prior understanding, agreement, or connection with
any corporation, firm, or person submitting a proposal for the same materials, supplies,
equipment, or services and is in all respects fair and without collusion or fraud. I understand
collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences,
and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am
authorized to sign this proposal for the proposer. I further certify that provisions of the Official
Code of Georgia Annotated, Sections 45-10-3 (6) have not been violated and will not be violated
in any respect.
___________________________________________
Authorized Signature
________________________
Date
______________________________________________________________________
Printed Name, Title
______________________________________________________________________
Company
PROPOSAL FORM
RFP #____________________________
Project: _______________________________________________________________
Having carefully examined the Request for Proposal, the undersigned proposes to furnish all
service, labor, and materials as required.
SCOPE OF WORK
Total Cost:
______________________________
Signature:_______________________________________________________________
Printed Name:____________________________________________________________
Title:___________________________________________________________________
Company Name:__________________________________________________________
Address:________________________________________________________________
_______________________________________________________________________
Telephone Number:_______________________________________________________
NOTARY PUBLIC
Sworn to and subscribed before me this:
______day of___________________________, __________.
_________________________________________________
Notary Public Signature
_________________________________________________
Printed Name
My Commission Expires __________________
Notary Stamp
STATEMENT OF PROPOSER’S QUALIFICATIONS
Legal Name
of Company:
___________________________________________________________
Business Address: ______________________________________________________
______________________________________________________
Telephone:_________________________ Fax:________________________________
Plan of organization: ____ Corporation ____Proprietorship ____Partnership
When organized_____________ When incorporated _____________
How many years have you been engaged in business under the present firm name?____
Financial Statement: Please attach your most current financial statement.
Credit available for this contract: $___________________________________________
Contracts now in hand, gross amount: $_______________________________________
Have you ever been declared in default on a contract?_________
If yes, please explain_______________________________________________________
________________________________________________________________________
Names and addresses of company officers:
President________________________________
Address________________________________________________________________
________________________________________________________________
Secretary________________________________
Address _______________________________________________________________
_______________________________________________________________
Treasurer________________________________
Address________________________________________________________________
________________________________________________________________
Signature:_______________________________________________________________
Printed Name:____________________________________________________________
Title:___________________________________________________________________
Company Name:__________________________________________________________
Address:________________________________________________________________
_______________________________________________________________________
Telephone Number:_______________________________________________________
NOTARY PUBLIC
Sworn to and subscribed before me this:
______day of___________________________, __________
_________________________________________________
Notary Public Signature
_________________________________________________
Printed Name
My Commission Expires __________________
Notary Stamp
REFERENCES
FOR
PROJECTS COMPLETED
(Submit a minimum of three)
For Each Project Include:
Name and address for project
Date started, date completed
Description of project
List of subcontractors
Reference name for project
Reference address, telephone number, e-mail