PRESENTATION TO
SELECT COMMITTEE ON
APPROPRIATIONS
DATE:
TIME:
VENUE:
TUESDAY, 29th MAY 2012
10H00
COMMITTEE ROOM S12A, NCOP BUILDING
PARLIAMENT
CAPE TOWN
1
dinaledi schools grant
2
budget and expenditure
 Budget Allocation
R12,320m
 Expenditure
R12,320m
 % Spend of Total Allocation
100%
3
expenditure detail
Trainers
874 659.50
Science equipment
3 644 006.66
Chanti travel
2 270 342.08
Study guides
702 000.00
E-learning: connectivity
3 376 369.92
EduSolutions: textbooks
3 037 951.34
E-LEARNING: DVDs
Total paid
512 330.00
13,543,000.00
4
grant outputs and performance indicators 2011/12
OUTPUTS
Conducted the needs analysis
to all the Dinaledi schools
YES
QUANTITY
(where applicable)
NO
√
REASON/S FOR DEVIATION
88 schools

New CAPS only available for grade
10. Budget constraints. 1681 Maths &
11377 Phys Sc textbooks supplied

Established a need for learner &
teacher study guides

A textbook for each learner in
Grades 8, 9, 10, 11 and 12
√
learners
1 textbook for each grade
10 Maths & Phys Sc learner

25 000 learner & 5 800
teacher study guides
supplied
Mobile Science laboratories to
Dinaledi schools without labs
and science kits
32 Mobile Science labs & 35 Full 21 Dinaledi schools already received
labs equipped
science equipment from MST Line budget
√
Mathematics kits for Dinaledi
schools
√
Awaiting Order Number from SCM for
supply of Maths Kits to 200 Dinaledi Feeder
Schools
ICT laboratories in Dinaledi
schools without ICT Labs
√
Budget constraints. Supply ICT lab solutions
in 2012/2013
Broad cast solutions for
mathematics and science
Televisions that can receive
education TV Broadcasts and
solutions installed at 500
Dinaledi schools
Provided VSAT broad
connectivity to 88 schools
√
√
band
Budget Constraints. Address in 2012/2013
5
grant outputs and performance indicators 2011/12 (continued)
OUTPUTS
YES
Supply computers in each of the Dinaledi
schools
Mathematics, Physical Science and
English FAL teaching and learning
software at 500 Dinaledi Schools
Train teachers on content knowledge in
mathematics , physical science and
English FAL
QUANTITY
(where applicable)
√
REASON/S FOR DEVIATION
Budget Constraints. Address in 2012/2013
√
88 schools received grade 10, 11,
12 Mathematics, Physical Science
& Life Science Learning Channel
DVDs
√
• 300 grade 12 teachers trained
on Mathematics, Physical
Science & Life Science content Training for English FAL to be addressed in
• 300 Physical Science teachers 2012/2013 due to Budget Constraints
trained
on Practical Work
experiments
Capacity development of principals in
underperforming Dinaledi schools
Grade 8, 9 and 10 learners in the Dinaledi
schools trained and supported to
participate in mathematics and science
Olympiads
Incentives for well performing Dinaledi
schools
The funds are administered as a
conditional grant in accordance with the
provisions of the Division of Revenue Act.
NO
√
√
Budget Constraints. Address in 2012/2013
√
Budget Constraints. Address in 2012/2013
√
Budget Constraints. Address in 2012/2013
6
analysis of spending pattern
 Late submission of claims by suppliers
 Growth of programme not matched by similar growth
in administrative capacity – due to cost cutting
measures.
 Reviewing payment process so as to eradicate
bottlenecks
 Based on past experience and lessons learnt – the
grant will be fully spent at year end.
7
monitoring capacity
 Personnel at District level that monitors operations at
school level due to admin capacity constraints
 Subject Advisors are utilised for completion of audit
sheets for school visits
 Principals also complete forms for Grant
specifications
 Examination of claims to ensure:
Compliance with programme specifications and
business plan;
Claims are in line with budget allocations
Claims are for approved schools per the programme
8
challenges
 Non/late submission of claims by suppliers
 Suppliers who indicated that they do not have
adequate funds after they have secured an Order
Number
 Suppliers who were hesitant to supply to remote
schools despite being given the list of schools before
they quoted for the job
 Suppliers who were just too slow and did not deliver
on time
9
ACHIEVEMENTS
 Although expenditure started to roll out very late,
the Department was able to deliver meaningful
resources to schools. For example:
– 35 full science lab equipment and chemicals, 32
mobile science equipment; 88 schools internet
access.
– Textbooks (math and physical science) for all
grade 10 learners
– Over 9 000 study guides to schools
 Resources provided were according to the needs
analysis as indicated by the schools and were
provided accordingly to that which impacts on
learner achievement
10
spending plans
 Kindly refer to:
 Business Plan 2011/12
 Business Plan 2012/13
11
technical secondary
schools recapitalisation
grant
12
budget and expenditure
Total Allocation Grant
Expenditure
Rollover Request
% Spent
R 38 563
R 36 762
R 1 801
95%
13
PROVINCIAL EDUCATION DEPARTMENT 2011/12 FINANCIAL PERIOD
ALLOCATION VS. EXPENDITURE AS AT 31 MARCH 2012
PROGRAMME 2: CURRICULUM DEVELOPMENT/IMPLEMENTATION SERVICES
Projects: Conditional Grant
Voted Expenditure Commit- Available % Spent
% Spent
Funds
ments Balance (excluding (including
commitment) commitment)
a
b
c
d=a-(b+c)
e=b/a
f=(b+c)/a
38563
36762
1801
0
95%
100%
Directorate
Grant Name
Technical Secondary Schools
Recapitalisation
14
KZN DEPARTMENT OF EDUCATION
RECAP OF TECHNICAL HIGH SCHOOLS
SUMMARY OF EXPENDITURE AS AT 31 MARCH 2012
PROJECT
ALLOCATION COMMITMENT EXPENDITURE
AS AT
2011/2012
2011/2012
31.03.2012
Building of Workshops
5,510,204.00
5,510,204.00
0.00
Upgrading of Workshops
5,379,123.00 11,485,243.75 11,485,243.75
0.00
Installation of Cad Labs
7,000,000.00
5,312,878.98
0.00
20,099,173.00 15,992,071.48 14,191,071.48
1,801,000.00
Machinery, Equipment & Tools
Teacher Training
Sub-Total
574,500.00
5,510,204.00
BALANCE
5,312,878.98
422,850.12
422,850.12
0.00
38,563,000.00 38,723,248.33 36,922,248.33
1,801,000.00
Carry-through Costs 2010/2011
122,549.64
122,549.64
0.00
Carry-through Costs 2010/2011
263,066.40
263,066.40
0.00
38,563,000.00 39,108,864.37 37,307,864.37
1,801,000.00
TOTAL
Rollover 2011/2012 New
Workshops
0.00
Rollover 2011/2012 Machinery
1,801,000.00
Total Roll-over
1,801,000.00
15
analysis of spending pattern
 Late submission of claims by suppliers
 Growth of programme not matched by similar growth
in administrative capacity – due to cost cutting
measures.
 Reviewing payment process so as to eradicate
bottlenecks
 Based on past experience and lessons learnt – the
grant will be fully spent at year end.
16
grant outputs and performance indicators 2011/12
The recapitalization of technical schools has been achieved
through the following processes:
• Building or re-designing 15 workshops at technical schools to
support the technical subject offerings;
• Refurbishing 25 workshops in technical schools to comply
with safety laws and to meet minimum industry standards;
• Buying and installing new machinery and equipment to 32
workshops consistent with the technical subjects that are
offered in 32 technical schools; and
• Training and up-skilling 59 teachers at 32 technical schools
to acquire new trends, practical skills,
• 10 Engineering Graphic and Design Cad Labs fully installed
17
grant conditions met
GRANT CONDITION
YES
Provincial Business Plans for the next 3 yrs approved?
√
School Operational Plans Developed and Approved?
√
Deviations of 2-5% of allocation occurred during the year?
√
Activities projected for completion during the previous financial year
overlapped to this year?
√
Recapitalisation funds managed at provincial level?
√
Recapitalisation funds managed at school level?
Procurement processes managed at provincial level?
NO
√
√
Procurement processes managed at school level?
√
Specifications of equipment, tools and machinery and buildings comply
with DBE minimum requirements?
√
Implementation prioritised as per the grant framework?
√
Budget allocation prioritised as per grant framework?
√
Regular monitoring conducted at schools?
Evaluation of service providers’ performance done regularly?
√
√
Data collected can be verified through source documents?
√
18
monitoring capacity
 Joint technical task meetings with Implementing
Agents to verify progress on site
 Programme Manager with team visit all sites and
verify supporting documents that are officially
stamped for expenditure
 Strict adherence to and interrogation of Business
Plan to detect problems early and implement
corrective action early
 Growth in budget necessitates sourcing additional
agents – process in place
19
challenges
 Suppliers not delivering timeously
 Standard of work of some Service Providers
questionable
 Delivery of machinery delayed due to overseas
specialised modern equipment
 Shortage of equipment for specialised functions at
schools
 Implementing Agents for Infrastructure had to be
changed due to non delivery
20
achievements
 Although expenditure started to roll out very late,
the Department was able to deliver meaningful
resources to schools.
 KZN has performed excellently during the
2011/2012 phase. All targets had been
successfully met. The allocation for this phase had
been successfully spent
21