Pam Stewart
Commissioner of Education
Shan Goff
Executive Director
ACCOUNTABILITY SECTION
VOLUNTARY PREKINDERGARTEN PROVIDER (VPKP) SCORECARD
EARLY LEARNING COALITION OF SELECT COALITION
R EVIEW A NALYST : C OMPLETION D ATE : S ELECT D ATE
VPKP S CORECARD V ERSION D ATE : O CTOBER 7, 2013
L EAD A NALYST :
S UPERVISOR : I NITIAL R EVIEW D ATE : S ELECT D ATE F INAL S CORECARD D ATE : S ELECT D ATE
ROGRAM
DHERENCE
N UMBER OF VPK PROVIDER FILES REVIEWED FROM COALITION
’
S TOOLS : __________
N UMBER OF VPK PROVIDER FILES REVIEWED THAT WERE NOT FROM THE COALITION
’
S TOOLS : __________
N
UMBER OF
VPK PROVIDERS
IDENTIFIED AS BEING ON PROBATION FOR THE
VPK
PROGRAM YEAR
: __________
ALL INDICATORS WILL BE REVIEWED FOR THE
13-14
FISCAL YEAR
VPKP-D. VPK Statewide Kindergarten Screening; Readiness Rate
1.
For all sampled providers on probation, did the coalition approve or disapprove the VPK provider’s improvement plan within 14 days following receipt of the improvement plan?
Assessment Activity
− Verify that the coalition approved or disapproved the VPK provider’s improvement plan within 14 days following the receipt of the improvement plan.
−
Determine the number of VPK providers on probation–

Review the DOE website
( https://vpk.fldoe.org/InfoPages/ReportCriteria.aspx) for providers on probation for the most current year.

Record the number of providers on probation.

OEL considers a provider to be on probation if that provider did not meet the minimum readiness rate for the previous program year
(school or summer program).
Compliance Indicator:
Description of Compliance:
P AGE 1 OF 6
C OMPLETION D ATE : S ELECT D ATE
Select

ACCOUNTABILITY SECTION
VOLUNTARY PREKINDERGARTEN PROVIDER (VPKP) SCORECARD
EARLY LEARNING COALITION OF SELECT COALITION

Note – As of the 2010-2011 program year, a coalition will place a low performing provider on probation after the provider receives its first readiness rate that did not meet the minimum the State Board of
Education sets.

Record how many of the providers on probation sampled were on probation for two consecutive years or more.

Note – Effective as of the 2010-2011 program year, a provider can only remain on probation for two years before the coalition removes it from the program.

There should be no providers on probation for three consecutive years or more unless the provider received a good cause exemption. If there are, the analyst should automatically include them in the sample and the coalition should provide the exemption from DOE explaining why the provider is still providing VPK services. If the provider has an exemption, note it in the working papers as being in compliance but verify that DOE has given the provider an exemption.
Sampling Note – The analyst should sample a minimum of six providers on probation. If there are fewer than six providers on probation, sample all providers on probation and expand the sample to include providers who have been on probation for three or more consecutive years.
VPKP-D. VPK Statewide Kindergarten Screening; Readiness Rate
2.
For all sampled providers on probation, did the coalition require the providers to submit and implement an improvement plan in accordance with rule?
Compliance Indicator: Select
Assessment Activity
 See VPK Standard Eligibility Review Program Guide for applicable assessment activity.
VPKP-D. VPK Statewide Kindergarten Screening; Readiness Rate
3.
If a VPK provider was on probation for two consecutive years or more and subsequently failed to meet the minimum readiness rate, did it receive approval for a good cause exemption from OEL or did the coalition remove it from delivering the program?
VPKP S CORECARD V ERSION D ATE : O CTOBER 7, 2013
Description of Compliance:
P AGE 2 OF 6
Compliance Indicator: Select

ACCOUNTABILITY SECTION
VOLUNTARY PREKINDERGARTEN PROVIDER (VPKP) SCORECARD
EARLY LEARNING COALITION OF SELECT COALITION
Assessment Activity

Verify that the providers in the sample were on probation for two consecutive years or more.

Verify that the providers that subsequently failed to meet the minimum readiness rate are not providing VPK services unless the provider received a good cause exemption.

Review verification from DOE.
Check for the good cause exemption waiver form, which is valid for one year.
VPKP-F. VPK Provider Profiles
1.
Are VPK profiles available to all parents enrolling or registering their child in the VPK Program?
Assessment Activity





Obtain a copy of VPK provider profile listing (can either be a list from EFS, hard copy list or website access).
Assess how the coalition makes it available to all parents enrolling or registering their child.
If VPK profiles are on the coalition’s website, review coalition’s website and make an attempt to find child care to obtain information regarding provider profiles.
Assess the difficulty of the task of retrieving the provider profiles.
Determine if a parent would have difficulty locating child care.
If necessary, interview the executive director and operations manager or other staff that handles VPK profiles.
VPKP-F. VPK Provider Profiles
2.
Do the VPK profiles include the five required areas?
Assessment Activity


Review the VPK profile listing (can either be a list from EFS, hard copy list or website access).
Determine if the profiles include for the five required areas.
Compliance Indicator:
Description of Compliance:
Compliance Indicator:
Description of Compliance:
1.
S ERVICES
Yes
No
2.
C URRICULUM
Yes
No
3.
I NSTRUCTOR C REDENTIALS
Yes
VPKP S CORECARD V ERSION D ATE : O CTOBER 7, 2013 P AGE 3 OF 6
Select
Select

ACCOUNTABILITY SECTION
VOLUNTARY PREKINDERGARTEN PROVIDER (VPKP) SCORECARD
EARLY LEARNING COALITION OF SELECT COALITION
No
4.
I NSTRUCTOR TO -S TUDENT R ATIO
Yes
No
5.
K INDERGARTEN R EADINESS R ATE
Yes
No
VPKP-G. VPK Provider Previous Corrective Actions
1.
Did the coalition implement VPK provider corrective actions that the previous OEL-issued Accountability Section review report lists?
Compliance Indicator:
Assessment Activity


Review the previous OEL-issued AS review report to determine if the coalition implemented VPK provider corrective actions.
Access the Program Integrity SharePoint homepage and select a coalition for review under Coalition Links . Next, select Accountability Post 2010-2011
Reviews and click on Close Out under Documents.
Finally, select the previous review year to access the final CAP close-out document.
Note – Restrict the analysis to policies that the coalition/provider did not implement or specific provider file errors that the coalition/provider did not correct by the previous review’s closeout date. The analysis should not cover instances where OEL observed the same type of file errors as in the previous review or an evaluation of errors that are merely data entry errors.
VPKP-H. VPK Provider Subcontractor Monitoring
1.
Did the coalition’s monitoring of its subrecipient(s) include each VPK provider criterion the VPK Standard Eligibility Review Program Guide lists?
Note–This criterion only applies to coalitions with subcontracted VPK services.
Description of Compliance:
Compliance Indicator:
Select
Select
Assessment Activity
 Review the coalition’s monitoring process to determine if it approves its contractor’s policies and procedures for the VPK program or if its monitoring criteria includes a review of VPK policies and procedures.
The coalition reviewed Insert # out of the 17 required VPKP criteria.
Description of Compliance:
VPKP S CORECARD V ERSION D ATE : O CTOBER 7, 2013 P AGE 4 OF 6

ACCOUNTABILITY SECTION
VOLUNTARY PREKINDERGARTEN PROVIDER (VPKP) SCORECARD
EARLY LEARNING COALITION OF SELECT COALITION
 Review the coalition’s VPK provider monitoring tools to verify the monitoring tools include all of the required VPK Program monitoring criteria.

Document the total number of OEL’s VPK provider monitoring criteria included on the coalition’s monitoring tools.

List any missing required monitoring criteria from a coalition’s monitoring tool(s). Determine if the coalition’s monitoring captures all of the VPK provider elements in OEL VPK Program Guide.
VPKP-H. VPK Provider Subcontractor Monitoring
2.
Did the coalition follow the sample size guidelines during monitoring of its subrecipient(s) for VPK provider eligibility?
Note – This criterion only applies to coalitions with subcontracted VPK services.
Compliance Indicator:
Assessment Activity
Select
The coalition sampled Insert # VPK provider files.
Description of Compliance:

Refer to the OEL Data Unit to obtain the number of legally operating
 providers the coalition contracted with during the previous year.
Determine the correct sample size using the sample size guidelines
(Appendix A). (Make a best estimate for the sample size when the total number of providers falls between the numbers listed in the table.)
 Review all of the coalition’s monitoring tools and monitoring plan to

 determine the actual sample size the coalition monitored.
Ensure that the coalition met the minimum required sample size.
Verify that each file in the sample is unique. If the coalition reviews a file more than once, the analyst should only count the file as one.
Notables –
If applicable, did the Accountability Section note VPK provider business practices that enhanced the delivery of program services during the review?
Notable VPKP observations include:
Notables can include any practice or activity that enhances the coalition’s delivery of services.
The coalition can submit its own notables (which will be subject to OEL approval prior to inclusion in the report) or analysts can include any practices
VPKP S CORECARD V ERSION D ATE : O CTOBER 7, 2013 P AGE 5 OF 6

ACCOUNTABILITY SECTION
VOLUNTARY PREKINDERGARTEN PROVIDER (VPKP) SCORECARD
EARLY LEARNING COALITION OF SELECT COALITION observed during the review period that might qualify as a notable.
Management Addendum –
If applicable, did the Accountability Section note suggested VPK provider management or business practices during the review?
Suggested VPKP management or business practices include:
Items captured in the management addendum are not findings. Management addendum items are observations that encourage sound business practices that will ensure the coalition continues to provide high quality services.
Management addendum items may also capture concerns that are not or cannot be a finding during the current review period but that OEL suspects may result in findings during future reviews.
These are areas that the Accountability Section recommends the coalition correct to improve the delivery of services to children and their families.
VPKP S CORECARD V ERSION D ATE : O CTOBER 7, 2013 P AGE 6 OF 6