2nd meeting of
TEMTIS partners
28.6.2007
Graz, Austria
Draft agenda
1.
2.
3.
4.
5.
6.
7.
8.
9.
Opening (Alois Materna)
Roll call of delegates and their introduction.
Adoption of the agenda.
Time organization – TU Graz – 28.-29.6.2007
Minutes from the 1st meeting.
Check of activities of single WorkPackages
1) WP1 – economic and administrative issues – VSB-TU Ostrava
2) WP2 - IMK
3) WP3 – TU Graz
4) WP4 – CTU Prague (P1)
5) WP5 – seminar in Brno, seminar in Graz – CKAIT, TU Graz
6) WP6 – P1
7) WP7 – P1
8) WP8 – SKSI (P1)
Miscellaneous.
Subsequent meeting (in Opole in April 2008) – date specification.
Closure of the meeting (at 1:00 p.m.).
1st Minutes tasks
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P1 – create a project website in English – term: 15.11.2006
P1 – a link will be sent to project partners for approval – 15.11.2006 – one week for
comments - OK
Local language versions of website functioning (Czech, Slovak, Polish, German) term: 30.11.2006 - OK
P2 will create a project logo and send it to project partners for approval – term:
10.12.2006 – two weeks for comments - OK
P1 will prepare Project management plan – term: 15.11.2006 and send it to project
partners - OK
P2 will prepare Project marketing and communication plan – term: 15.11.2006 - NO
P1 will prepare template for case studies and entries into the database – term:
15.11.2006 – OK (website)
Work on case studies start in November 2006 – P1, 2, 3,5, 6, 7, 9, 10 -partly
Dissemination on the project, its tasks and results start on the 1st day of the project
duration.
WP leaders are responsible for actions and activities planned and realized in their WP
to be going smoothly in harmony with the project work programme.
WP3 and WP4 leaders prepare 3 chapters of Handbook 1. Both leaders control and
distribute work on these WPs among partners in accordance with the Characteristics of
the partnership (D.2.) and Form D and decide who the chapters will be prepared by
and till when.
WP1 – Coordination and
management
o
o
o
VAT declaration – P2 and P5
Confirmation on obtaining grant from P1 – P2, 4, 5, 7 –
important – must be attached to the Interim report in
October 2007
Information on activities from 11/2006-3/2007 – P2, 6, 8,
9, 11 – important for P1 – preparation for Interim report –
11/2007
Interim report
o
o
o
Partners are advised to fill the fill the Interim report
for their organizations. P1 will then put all the single
reports in one and make a final version.
Financial part of Interim report: all partners fill the
Self-calculating financial tables and send it with
copies of receipts and a bank statement with actual
exchange rate to P1.
At the time of sending Interim report it is important to
spent 70% of the pre-financing payment. After it is
spent P1 will send a Payment application to the
National Agency of Leonardo da Vinci.
Technical annex
o It is an additional document to the project
application.
o It is important that the outputs at the time of
the Interim report are in of the same extent
as written in the Technical annex (i.e.:
Handbook 1 – 70 A4 pages).
o If we do not reach the desired number of
pages, the project will obtain lower evaluation
values. The Interim report should contain a
comment with explanation.
List of outputs-Interim report
Output
Number of
pages
Language
versions
Number of
copies
Media
Handbook 1
70 A4 pages
English
1
Electronic
version
Handbook 2
70 A4 pages
English
1
Electronic
version
A set of case studies
10 slides/1 case
study*6
English
1
Website
Template for preparing an entry
into the database of timber
constructions
min. 3 slides
English
1
website
Database of timber constructions
6 short case
studies
English
1
website
Project website
4 main web
pages+rela
ted web
pages
English, Czech,
Polish,
German
1
website
Seminars
1 seminar
English+local
language
5
Report by email+websi
te
Budgetary issues (1)
o
o
o
o
o
In countries where EUR is not a national currency, please attach
bank statements with actual exchange rates.
All partners must write a statement on credits on their bank
accounts – for Final report in 2008.
It is possible to talk about shifts in the budget – from 1 partner to
another as well as between items in a partner’s budget –
discussion.
If a partner spends more money for some item (like subcontracts)
those money will not be considered eligible if you do not ask
partners for increase of his budget.
It is possible to make changes in the project budget, but please
mind the rule of less then 10% of the total costs of a budget
heading or 5 000 EUR. Changes can occur in the budget of one
partner or between partners. It can be discussed at the meeting
in Graz and then put into the Interim report with the revised
budget.
Staff costs and Subcontracts
o
o
o
o
o
Staff costs: All people working on the project should
have work contracts.
estimation of rates must be in agreement with the
internal regulations of the institution. The rates stated by
EU Commission can not be exceeded.
Please keep in mind the difference between staff costs
and subcontracts
Subcontracts – write an agreement
Experts with subcontracts can be paid travel and
subsistence costs when giving lectures at seminars.
o
o
o
o
o
o
ICT - CDs can be used both for ICT or Production –
it depends on the purpose or in which budgetary
heading you have more money.
ICT – 3 groups of costs in the Excell table
Overheads – the real value spent for overheads
must be calculated in the financial report.
Other costs – press releases, conference fees,
purchase of books, information materials, catering
costs for a meeting or seminar (not for project
partners)
Bank fees are ineligible except the ones related to
the transfer of funds (concerns P1).
VAT – ineligible, with the exception that a sum with
VAT is a final sum, VAT can not be refundable then
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If invoices are presented in a language other than
the working language of the project it might be
useful to provide a shoprt description (1-2 lines) of
the content of the invoice.
Where invoices are presented in a currency other
tha EUR the method and rate of calculation should
be added to the invoice.
Detailed information on financial issues are
presented in the Administrative and financial
handbook – 1st meeting, website, and in the PWP
presentation prepared for the 1st meeting
Dissemination activities
Great attention is paid to this activity – will
be written in the Interim report for every
partner
 Keep records of dissemination activities –
when where and how did you inform about
the project - invitations, photos etc.
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Dissemination P1
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13.11.2006 – seminar Dřevostavby od A po Z in Ostrava
20.2.2007 – Press conference organized by MSDK –
Moravian-Silesian timber cluster in Ostrava
19.4.2007 – Czech Country seminar in Brno
2/2007 article on the project in a technical magazine
Materiály pro stavbu
5/2007 article on the project in a magazine of VŠB-TUO
called Akademik
Partnership
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If a partner does not cooperate on the life of the
project and does not fulfil his duties and tasks he
can be asked to leave the partnership. In this case
the leaving partner has to agree with the leaving.
His tasks and budget can be transferred to partners
in the partnership or to a new partner. In both cases
a Contract Amendment Request form must be sent
to the National Leonardo agency. New partner signs
Letter of Intent and a new contract.
WP2 – Communication,
promotion and marketing
P2 – IMK – WP leader
 Project presentation at conferences
 Media contact
 Internal evaluation of WP2 – April 2007 –
P1 and P4
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WP3 - Handbook 1
WP leader P3
 Duration 01/2007-01/2008
 State of work ?
 September – start of work on graphical design
– possibility to shift the task to P3 (including
money for subcontract-budget modification)
 December 2007 – internal evaluation by all
partners
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WP4 – Handbook 2
WP leader P5
 Duration 01/2007-01/2008
 State of work ?
 September – start of work on graphical design
– possibility to shift the task to P5 (including
money for subcontract-budget modification)
 December 2007 – internal evaluation by all
partners
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Handbook 2 - Contents
Preface
1
1
Introduction
1
2
Design of timber structures (principles, basic variables, safety factors)
7
3
Design values of material properties (material parameters, material factors etc.)
6
4
Wood adhesives (structural adhesives in accordance with EC5)
5
Durability (durability in accordance with EC 5 and EN standards)
6
Ultimate limit states (tension, compression, shear, columns, beams etc.)
7
Serviceability limit states (deflections, vibrations)
8
Connections with metal fasteners (nails, staples, screws, bolts, dowels)
9
Components (glued thin-webbed beams, glued thin-flanged beams)
1
1
22
5
23
5
10 Mechanically jointed beams
3
11 Built-up columns (mechanically jointed, spaced)
4
12 Worked examples
31
Normative references
TOTAL no of pages
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131
Example
Content
Pages
approx.
1
Wall frame bottom rail
1
2
Column with solid cross - section
1
3
Mechanically jointed column
2
4
Spaced column
1
5
Beam with solid cross - section
1
6
End - notched beam
1
7
Glued thin - webbed beam
2
8
Glued thin - flanged beam
2
9
Mechanically jointed beam
2
10
Single tapered beam
2
11
Double tapered beam
2
12
Curved beam
2
13
Pitched cambered beam
2
14
Step joint
1
15
Splice joint
2
16
Moment resisting joint
4
17
Joint transmitting inclined force
1
18
Serviceability of residential floor
2
Sum
31
WP5 – Seminars
19.4.2007 – Brno - OK
 29.6.2007 – Graz - OK
 April 2008 – Opole
 June 2008 – Vitus Bering
 Teaching seminar in August 2008 in Prague
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P3,4,6 and 10 prepare evaluation of seminars
Seminar in Brno 19.4.2007
82 registered
 60 participated
 15 students
 13 from TEMTIS project (partners+speakers)
 About 90 participants all together
 CD from the seminar is available (M.Zahnasova)
 Evaluation received from 32 participants – will be
evaluated by P4 – Seminar report will be posted
on the project website
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WP6 – Case studies
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WP leader – P1
1st set of case studies was to be finished till
30.3.2007 – 3 still missing
2nd set should be prepared from 07/2007 till
12/2007
After 6-month evaluation by all partners 1st set of
case studies+part of the instruction manual will be
placed on the public website – 10/2007 – for
Interim report
Now case studies+Instructions manual are
available at private part of the project website
WP7 - Database
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WP leader – P1
From May 2007 – already delayed
Example of an entry into the database available at
private website as Example 1
http://fast10.vsb.cz/temtis/en/
Number of entries per partner?
After approval of the database by partners, a
template will become available at public website.
Evaluation needed before Interim report
5 entries till Interim report
WP8 Products local transfer
WP leader – P11
 On programme from 05/2008
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Subsequent meeting and
seminar
Opole – March or April 2008 – the date will
be specified in summer months
 Vitus Bering – May or June 2008 – will be
specified
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Thank you for your
attention!
Prepared by Marcela Zahnašová
Project coordinator: Alois Materna
VŠB-TU Ostrava, Czech Republic
Tel: +420 597 321 979
E-mail: marcela.zahnasova@vsb.cz