Unit 2
Social Correspondence
Lesson 4
Letters of Invitation
By Chen Xidong
Contents
• Section 1 Getting Started
• Section 2 Sample Study
• Section 3 Composing Your Message
• Section 4 Writing Your Message
• Section 5 Letter Practice
• Section 6 Supplementary Materials
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By Chen Xidong
Section 1 Getting Started
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1
Read the following dialogue and answer the questions.
Dick Harper:
Jane Fonda:
Dick Harper:
Jane Fonda:
Dick Harper:
Jane Fonda:
Dick Harper:
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Jane Fonda:
Dick Harper:
Jane Fonda:
Good morning. Dick Harper speaking.
Hello. This is Jane Fonda.
Hello, how are you, Ms. Fonda?
Fine, fine. Look, I’d like to discuss our new product with you.
Would you like to have lunch at the Atlas sometime next week?
That sounds nice. When exactly?
Well, how about Wednesday?
That’s very kind of you, but I’m afraid I can’t make Wednesday.
I’ve got a meeting all day.
That’s a pity. Does Thursday suit you?
Yeah, that would be fine. What time?
Shall we say 12:30?
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By Chen Xidong
Section 1 Getting Started
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Dick Harper: Yeah, that’s fine. Next Thursday at 12:30 at the Atlas. I’ll look
forward to it. See you then.
Jane Fonda: Goodbye.
Questions:
(1) Who is calling?
(2) Why is Ms. Fonda calling?
(3) When and where will they have lunch together?
2 Suppose Dick Harper is not in, please write a note inviting him to lunch.
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By Chen Xidong
Section 2 Sample Study
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Sample 1 (1)
August 16
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Dear Dr. Williams,
It is with great pleasure that I invite you to the 43rd
Annual Engineering Society Conference. This year’s
Conference will be held at the Citadel Hotel in
downtown Dallas from September 23 to September 27.
We are offering a valuable program with industrywide applications, speakers who are recognized
experts in their field, and topics with many
implications for the future (see enclosed brochure).
Ample time is scheduled for discussion periods. In
addition, tours to two outstanding instructional material
centers have been arranged.
会议内容包括：介绍适用于工业、
有价值的项目，听本领域的知名
专家做报告，及研讨对未来有所
启发的话题。
预计
By Chen Xidong
Section 2 Sample Study
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Sample 1 (2)
We have obtained special meeting rates from the
management of the Citadel. Information on
accommodations, transportation, and registration is
enclosed.
If you have questions, please call the session
coordinator, A.J. Cronin at (610) 555-1889.
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Yours sincerely,
Mark Godfrey
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Translate
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By Chen Xidong
Section 2 Sample Study
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Sample 1
Translate
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尊敬的威廉博士：
我诚邀您参加第43届工程协会年会。今年的会议将于9月23日至9月27日在
达拉斯的希达戴尔宾馆举行。
会议内容包括：介绍适用于工业、有价值的项目，听本领域的知名专家做报
告，及研讨对未来有所启发的话题。会议期间进行讨论，此外还安排了两次到著
名的教学材料中心参观。
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我们已获得会议经费。关于住宿交通及报到事宜见随函附件。
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如有疑问请咨询A.J. Cronin，电话(610)555
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1889
马克·高德弗瑞
8月16日
By Chen Xidong
Section 2 Sample Study
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Sample 2 (1)
July 22, 2006
Dear Ms. Forbes:
When you attend Dingbat Association Conference in
San Francisco next week, Mr. Fremont invites you to stop
at Booth 22 at the Moscone Center.
We’re excited about what our innovative new line of
Doodads could do for your company, and we welcome the
chance to show you in person.
Rod LaRoque and I will be there to demonstrate hot
new applications of our classic Gizmo, and to introduce
our Thingamajig , which has gotten raves in all the trade
papers.
小发明，小玩意儿
（口）某人，某件东西
赞扬
By Chen Xidong
Section 2 Sample Study
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Sample 2 (2)
We are looking forward to seeing you in San Francisco!
Sincerely yours,
Jonah Marshall
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Jonah Marshall
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Marketing Manager
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P.S. Bring the enclosed card and we’ll swap it for a free
mini-Gizmo.
交换
Translate
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By Chen Xidong
Section 2 Sample Study
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Sample 2
Translate
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尊敬的福布斯太太：
弗里蒙特先生邀请您下周在旧金山参加Dingbat协会会议时，顺便到莫斯科恩会展中
心的22号摊位参观指教。
我们很高兴Doodads新研制的系列产品能为贵公司效力，希望有机会当面为您演示。
罗德·拉洛克和我将在会场为您演示我们经典新发明的最新应用并介绍我们的新产品,
它在所有的贸易报纸中得到了好评。
盼望能在旧金山见到您。
约拿·马歇尔
营销部经理
2006年7月22日
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备注：请带上随函所附的卡片，可以免费兑换一个微型Gizmo。
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By Chen Xidong
Section 3 Composing your Messages
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Template
Date
Salutation
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Opening: give a warm, personal greeting
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Focus: provide information about the invitation in terms of “who, what, where,
when, why and how.”
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Closing: express the hope that the person to whom you are writing will be able
to attend and expectation that the event will be a success
Complimentary close
Signature
By Chen Xidong
Section 3 Composing your Messages
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Practice 1
Complete the following chart with the information given in Sample 2.
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Host/Hostess
_______________________________________________
Mr. Fremont and Jonah Marshall
Person (s) invited
_______________________________________________
Ms. Forbes
Social event
_______________________________________________
stop at Booth 22 at the Moscone Center
The date and time
________________________________________________
next week when attending Dingbat Association Conference
Place
________________________________________________
San Francisco
Reason
________________________________________________
To show new line of Doodads;
________________________________________________
To demonstrate hot new applications of our classic Gizmo;
To introduce our Thingamajig
________________________________________________
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By Chen Xidong
Section 3 Composing your Messages
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Practice 2 (1)
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Read the following sentences and write O for the sentences that can be
used in the opening part; write C for the sentences that can be used in the
closing part; write N for the sentences that can’t be used in either
situation mentioned.
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____
O 1. Are you free after work on Friday to join a few of us for dinner?
____
C 2. I urge you to look over the enclosed materials and consider this special
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invitation.
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____
C 3. It will be good to see you again.
____
O 4. Thank you very much for inviting me to speak at your conference.
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____
O 5. I’m pleased to invite you to acquire the Golden American Bank Card.
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By Chen Xidong
Section 3 Composing your Messages
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Practice 2 (2)
____
C 6. We shall expect you at about 8:00 p.m.
O 7. We are wondering if you could come to my birthday party.
____
____
N 8. We are offering a valuable program with industry-wide application and
speakers who are recognized experts in their field.
____
C 9. We hope you will be with us and will be able to stay for the reception
afterward.
____
O 10. We are so sorry that we cannot accept your kind invitation for
Thursday because of another engagement.
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By Chen Xidong
Section 4 Writing Your Message
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Practice 3 (1)
Circle the letters of the sentences which are consistent in style and tone
with the phrases or sentences given.
1. Are you free after work on Friday to join a few of us for dinner?
a. Please let us know as soon as possible.
b. I am looking forward to your early reply.
Answer
a (informal)
___________________
2. It is a great honor for me to invite you to our Christmas Party on Friday,
December 20.
a. Think about it and give me a call by this weekend.
b. I do hope you will be able to spare the time to share the occasion with us.
Answer
b (formal)
___________________
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By Chen Xidong
Section 4 Writing Your Message
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Practice 3 (2)
3. I am most pleased, on behalf of the organizing committee, to invite you
to come to the International Conference on Micro-manufacturing.
a. With their help, we’re sure this weekend is going to be a rewarding
experience for everyone involved.
b. I am particularly anxious to have you join us.
Answer
a (formal)
___________________
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By Chen Xidong
Section 4 Writing Your Message
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Practice 3 (3)
4. Thank you in advance for taking any action necessary on the contents of
this letter.
a. It is my pleasure to invite your country to send a tripartite delegation to
the Sixth European Regional Meeting convened by the International
Labor Organization.
b. All the best.
Answer
a (formal)
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By Chen Xidong
Section 4 Writing Your Message
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Practice 3 (4)
5. The President and the Board of Directors of Far East Trading Co., Ltd.
request the pleasure of your company at a banquet to be held at the
Ambassador Hotel, Taipei, at 6:00 p.m., on April 1.
a. Dear Mary
b. Dear Ms. Strong
Answer
b (formal)
___________________
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By Chen Xidong
Section 4 Writing Your Message
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Practice 4 (1)
Rewrite the following sentences with “It is” or “It was” to emphasize the
underline parts.
1. Someone from our Parish Leadership Team will call you in a week to follow
up on this letter.
____________________________________________________________
It is in a week that someone from our Parish Leadership Team will call you
____________________________________________________________
to follow up on this letter.
2. On behalf of the department, I invite you to lead a Disciples in Mission small
group for the six weeks.
____________________________________________________________
It is on behalf of the department that I invite you to lead a Disciples in
____________________________________________________________
Mission small group for the six weeks.
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By Chen Xidong
Section 4 Writing Your Message
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Practice 4 (2)
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3. We would like to thank you for your business by inviting you to our preferred
customer Spring Extravaganza this Saturday.
It is this Saturday that we would like to thank you for your business by
____________________________________________________________
inviting you to our preferred customer Spring Extravaganza.
____________________________________________________________
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4. Mrs. Rachel Dean announces the engagement of her daughter Susan to
Richard.
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____________________________________________________________
It is Mrs. Rachel Dean who announces the engagement of her daughter
____________________________________________________________
Susan to Richard.
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By Chen Xidong
Section 4 Writing Your Message
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Practice 4 (3)
5. John was elected the outstanding employee of the company.
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It was John who was elected the outstanding employee of the company.
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6. According to this morning’s paper, you are seeking a marketing manager.
____________________________________________________________
It is according to this morning’s paper that you are seeking a marketing
____________________________________________________________
manager.
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By Chen Xidong
Section 4 Writing Your Message
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Practice 4 (4)
7. I would like to apply for the position of head teller you are currently
advertising.
___________________________________________________________
It is the position of head teller you are currently advertising that I would
___________________________________________________________
like to apply for.
8. Your suggestions for next year’s technical forum are much appreciated.
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___________________________________________________________
It is your suggestions for next year’s technical forum that are much
___________________________________________________________
appreciated.
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By Chen Xidong
Section 4 Writing Your Message
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Practice 5 (1)
Combine the following sentences into one sentence. Choose the correct
conjunction, and use a comma.
1. Amusements give great happiness.
Amusements help relieve pressure and depression. (and/or)
Amusements give great happiness, and they help relieve pressure and
___________________________________________________________
depression.
___________________________________________________________
2. The council already has two delegates to the coalition.
We believe it would be helpful to have one more. (and/but)
The council already has two delegates to the coalition, but we believe it
___________________________________________________________
would be helpful to have one more.
___________________________________________________________
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By Chen Xidong
Section 4 Writing Your Message
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Practice 5 (2)
3. My manager at the last moment asked me to prepare an urgent report.
I couldn’t call you. (or/so)
My manager at the last moment asked me to prepare an urgent report,
___________________________________________________________
so I couldn’t call you.
___________________________________________________________
4. I have spoken to Sarah.
She has confirmed the delivery date. (and/or)
I have spoken to Sarah, and she has confirmed the delivery date.
___________________________________________________________
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By Chen Xidong
Section 4 Writing Your Message
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Practice 5 (3)
5. The weather is becoming hotter and hotter.
I hope you and all your family are in good health. (but/or)
The weather is becoming hotter and hotter, but I hope you and all your
___________________________________________________________
family are in good health.
___________________________________________________________
6. His company is opening an office in the United States.
He needs English-speaking workers. (for/so)
His company is opening an office in the United Stated, so he needs
___________________________________________________________
English-speaking workers.
___________________________________________________________
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By Chen Xidong
Section 4 Writing Your Message
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Practice 5 (4)
7. I shall be delighted to come on Saturday.
As I have to go to Taoxian Airport to meet my aunt from Australia, I may
possibly be a little later. (nor/but)
I shall be delighted to come on Saturday, but as I have to go to Taoxian
___________________________________________________________
Airport to meet my aunt from Australia, I may possibly be a little later.
___________________________________________________________
8. I’m very grateful to you for your kind invitation.
I’m sure to come to see your concert. (and/yet)
I’m very grateful to you for your kind invitation, and I’m sure to come to
___________________________________________________________
see
your concert.
___________________________________________________________
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By Chen Xidong
Section 4 Writing Your Message
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Practice 5 (5)
9. You can spend hours driving all over town to look for a particular type of
camera.
You can telephone a few stores to find it quickly. (or/so)
___________________________________________________________
You can spend hours driving all over town to look for a particular type of
___________________________________________________________
camera, or you can telephone a few stores to find it quickly.
10. He found it increasingly difficult to read.
His eyesight was beginning to fail. (for/so)
He found it increasingly difficult to read, for his eyesight was beginning
__________________________________________________________
to fail.
__________________________________________________________
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By Chen Xidong
Section 5 Letter Practice
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Practice 6 (1)
Compose a letter of invitation in full block style with the sentences given.
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1. About 200 participants are expected to come from all over the province.
2. It is my pleasure to formally invite you to attend the annual seminar “On
Stocks and Stock Exchanges” on Monday, September 11, 2006, at
Xiangjiang Hotel.
3. More details on the seminar will be available three weeks from now.
4. I am looking forward to hearing from you soon, and I hope that you will start
earlier to make your plan for the seminar.
5. Therefore, it will be a valuable opportunity to exchange information and
meet colleagues and experts in this field.
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By Chen Xidong
Section 5 Letter Practice
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Practice 6 (2)
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August 15
Dear Mrs. Bailey,
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Yours very faithfully,
John Burns
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Answer
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By Chen Xidong
Section 5 Letter Practice
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Practice 6
Answer
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August 15
Dear Mrs. Bailey,
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It is my pleasure to formally invite you to attend the annual seminar “On Stocks and
Stock Exchanges” on Monday, September 11, 2006, at Xiangjiang Hotel. About 200
participants are expected to come from all over the province. Therefore, it will be a
valuable opportunity to exchange information and meet colleagues and experts in
this field. More details on the seminar will be available three weeks from now.
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I am looking forward to hearing from you soon, and I hope that you will start earlier to
make your plan for the seminar.
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Yours very faithfully,
John Burns
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By Chen Xidong
Section 5 Letter Practice
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Practice 7 (1)
The colored parts are the places where the writer made errors. Correct
them in terms of layout, format, style and tone.
Cybergames Ltd.
44 Regent Street
London (city)
WC1 2EE (zip code)
London
Cybergames Ltd.
44 Regent Street
WC1 2EE①
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10 January, 2007②
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Mr. Roland③
Sales Director
Business lines Ltd.④
2 Bridge Street
Oxford
OX2 4JF
Date line should be flush left
Mr. Roland Jenks or Mr.
Jenks (consistent)
Business Lines Ltd.
(capitalization)
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By Chen Xidong
Section 5 Letter Practice
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Practice 7 (2)
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Dear Mr. Jenks:
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I want you to go to⑤ the presentation of our latest
computer business games. As one of our most
valued customers, you are, I know, especially
interested in this area of the market.
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For special customers like you we are holding a
half-day’s⑥ demonstration of our new games,
“Takeover” and “Marketing Manager.” This important
occasion will be in the morning⑦ of 26 March,
starting at 10:00 a.m. The venue will be our new
conference center at head office. Our Chief Designer,
Ms. Pauline Davi, will open the demonstration.
Formal phrase should be used
here.
 I am writing to invite you to...
 You are cordially invited to...
 I would like to formally invite
you to...
 It is with great pleasure that I
invite you to...
half-day
on the morning
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By Chen Xidong
Section 5 Letter Practice
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Practice 7 (3)
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The timetable for the morning is as follows:
10:00 a.m. Arrival and coffee
10:30 a.m. Introduction to new games by Ms. Davi
11:00 a.m. “Hands-on” session and question
12:00 p.m. Buffet lunch
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“Takeover” is a game which presents the player with
the problem of taking over another company.
The Marketing Manager⑧ involves the player in
methods for success in marketing and positive team
building. We are very proud of both games; the
technology is amazing. I am sure you will learn a lot
from both games and at the same time find them very
enjoyable.
“Marketing Manager” (name
of the game)
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By Chen Xidong
Section 5 Letter Practice
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Practice 7 (4)
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I look forward to the pleasure to see⑨ you at the
demonstration.
of seeing
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Your sincerely ⑩,
Yours sincerely ,
Helena Papas
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Helena Papas
Assistant Manager
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By Chen Xidong
Section 5 Letter Practice
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Practice 8
Write a letter of invitation according to the information given in the
following formal invitation. You can invent any details that you think are
necessary.
Mr. and Mrs. Masterson Finsbury
Request the pleasure of
Mr. and Mrs. Edward Bloomfield’s company
at a dinner-dance
on Saturday, the seventh of February
at eight o’clock
Gideon Country Club
Formal Dress
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R.S.V.P.
8657-8730
By Chen Xidong
Section 6 Supplementary Materials
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Useful Expressions (1)
1. It is with the greatest pleasure that I write to cordially invite... to...
诚挚邀请……参加……
2. I am writing to invite you to...
今写信诚邀您参加……
3. I was wondering if you would like to...
我想知道您是否愿意参加……
4. We would be happy if ...
如……我们会很高兴。
5. We would like to ask you to...
我们想请您……
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By Chen Xidong
Section 6 Supplementary Materials
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Useful Expressions (2)
6. Would you be kind enough to...?
请您赏光做……
7. Can you join us in...?
您能参加我们的……吗？
8. How about going to a concert tonight?
今晚我们去听音乐会如何?
9. Why don’t you join us for a drink?
我们出去喝点东西怎么样?
10. Are you free after work on Friday to join a few of us for dinner?
你周五有空跟我们几个一起吃晚餐吗?
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By Chen Xidong
Section 6 Supplementary Materials
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Useful Expressions (3)
11. May I have the honor of your company at dinner?
能有幸邀请你参加晚宴吗?
12. The reception will be held in... on...
招待会定于……在……举行。
13. We have decided to have a party in honor of the occasion.
为此我们决定举办一次晚会。
14. Please let us know as soon as possible.
请尽快告知。
15. ...request the pleasure of...
……恭请……
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By Chen Xidong
Section 6 Supplementary Materials
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Useful Expressions (4)
16. The favor of a reply is requested.
敬请回复。
17. Thank you for inviting us to dinner.
谢谢您邀请我们共进晚餐。
18. We would be looking forward to your participation in the party.
盼望你参加我们的晚会。
19. We sincerely hope you can attend.
我们期待您的光临。
20. Please confirm your participation at your earliest convenience.
是否参加，请早日告知。
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By Chen Xidong
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