Digital Preservation
Ontario Consortium of
University Libraries (OCUL)
Caitlin Tillman
OCUL IR Chair
With notes from Kathy Scardellato, OCUL Executive
Director
Outline
 What is Scholars Portal? How does it work
with OCUL?
 OCUL Preservation Efforts, Process and
Challenges.
 Why would OCUL want a TDR?
Server Room at the University of Toronto
Libraries
Scholars Portal
Established in 2001, Scholars Portal is a shared
technological infrastructure providing access &
archiving for e-resources belonging to OCUL
members
 Repositories:
• 13,000+ full-text journals: 26M+ articles
• 460,000+ e-books
• Social sciences and geospatial data
 Research, teaching & learning support tools
Role of OCUL
 Leverage joint resources to negotiate, purchase and
steward a collection of electronic resources
 Negotiating local loading
 175+ licenses
 Model Licenses, including a local load clause, for
eJournals, eBooks, and Data
 Build & maintain the Scholars Portal service to
provide access to and archive eResoures
Scholars Portal Goal:
Trusted Digital Repository
A Digital Preservation system that can
ensure the Integrity, Authenticity and
Usability of the materials in our collection
now and in the future
http://www.ocul.on.ca/node/97
Digital Preservation Model
- Nancy McGovern, ICPSR
Organizational Infrastructure
• Licensing
• Responding to needs of community (defining a designated
community)
• Mandate
Technological Infrastructure
• Integrity of Collection
• Understandability
• Accessibility
Resources (Sustainability)
• Budgets
• Succession planning
Scholars Portal Designated Community
Primary user community:
 21 OCUL member institutions
 Scholars Portal’s non-OCUL subscribers
Secondary user communities:
 Students, faculty, staff and other user groups
 Authorized user communities for non-OCUL subscriber institutions
Tertiary user communities:
 Information producers, including publishers, & creators of data preserved
in Scholars Portal
 General public…accessing freely available content through Scholars Portal
OCUL Process for TDR certification
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Shared goals setting for OCUL members
Internal scan (policies and practices)
Policy development
Strategic and implementation plans
Approvals
Documentation
Request for audit
2012 Scholars Portal TDR Audit
Scope & Status
Scope: Scholars Portal Journals repository
Status
January 16th, 2012 start
April site visit
End of May preliminary findings report
Why TDR certification?
 Accountability
 Collection Stewardship
 Establish and stimulate discussions of digital
preservation in Canada
Contact Information & Questions
OCUL TDR Documents at:
http://www.ocul.on.ca/node/97
Caitlin Tillman caitlin.tillman@utoronto.ca
Steve Marks, Digital Preservation Policy
Librarian, steve@scholarsportal.info