PRESENTATION TO THE PORTFOLIO
COMMITTEE ON POLICE: ANNUAL
PERFORMANCE PLAN
04th JULY 2014
CIVILIAN SECRETARIAT FOR POLICE
CIVILIAN SECRETARIAT FOR POLICE
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VISION, MISSION AND STRATEGIC OVERVIEW
VISION: A transformed and accountable Police Service that reflects the values of our
developmental State
MISSION: To provide efficient and effective civilian oversight of the police and to
enhance the role of the Minister of Police
STRATEGIC GOALS OF THE CSP:
 Ensuring the Minister is well advised and supported by the Civilian Secretariat and
a service-delivery orientated police service that is accountable
 Quality and evidence based strategic research, policy advise and legislative
support to the Minister of Police
 Deepen public participation in the fight against crime
 Enhance accountability and transformation of the SAPS
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INTRODUCTION
 Civilian Secretariat became designated department on the 1st April 2014
 Civilian Secretariat for Police Budget Programme structure was reviewed &
reformed
 Systems put in place to function as independent department, i.e. payroll, time &
attendance, financial management, risk management, etc
 Provincial Departments of Safety aligning their performance objectives with the
Civilian Secretariat for Police Service Act
 Review of Sector Indicators will be consulted by provincial departments
 Process of reviewing provincial departments of safety Budget Programme
Structures started
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KEY 2014/15 POLICIES, LEGISLATIONS & PRIORITIES
General Policies and Priorities:
 National Development Plan
 Outcome 3: All People are and feel safe
 Outcome 12: An efficient, effective and development – orientated Public Service and an
empowered, fair and inclusive Citizenship
 Criminal Justice Revamp
Internal Polices and legislation:
 The White Paper on the Police
 The White Paper on Safety and Security
 Review of the South African Police Service Amendment Bill (Align SAPS Act with White paper
on the Police and Constitution)
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STRATEGIC OUTCOMES
 A Secretariat that provides strategic direction and has effective administrative management systems and supports
the Minister of Police in fulfilling his constitutional mandate
 A Secretariat that effectively manages the provision of HR management and HR development management
 The provision and integration of communication services within the Secretariat
 Efficient and effective use of resources in a compliant manner
 A partnership strategy that mobilizes role-players and stakeholders in strengthening collaboration in crime
prevention
 Strengthened cooperation with other government departments
 Communities mobilisation in crime prevention activities
 Strengthened collaboration between government and the private/ academic sector
 Clearly developed policies around major policing issues
 Effective research programme on policing
 Effective policing legislation able to be implemented by SAPS
 Improved performance of SAPS through engagement with the Secretariat on budgeting and planning processes
 A transformed professional police by monitoring and evaluating the conduct of SAPS
 Improved implementation of policy and legislation by SAPS through regular monitoring by Secretariat
 Credible evaluations of SAPS projects and plans
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OVERVIEW OF STAFFING
 The staff establishment of the Secretariat was signed off by the Minister of Police and the Minister
of Public Service and Administration at the end of 11 April 2012.
 The staff establishment has grown to 114 staff members. All Executive management posts have
been filled.
Year
Staff Establishment
2011/12
Filled Posts
53
2012/13
114
83
2013/14 (current)
114
111
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SECRETARIAT BUDGET
ITEM
BUDGET (R’000)
OPERATIONAL
28 261
PERSONNEL
71 537
TOTAL
99 798
PROGRAMME
BUDGET (R’000)
ADMINISTRATION
28 347
INTERSECTORAL COORDINATION & STRATEGIC
PARTNERSHIPS
20 410
LEGISLATION & POLICY DEVELOPMENT
26 313
CIVILIAN OVERSIGHT, MONITORING &
EVALUATIONS
24 728
TOTAL
99 798
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PROGRAMME 1: ADMINISTRATION
PURPOSE:
TO PROVIDE ADMINISTRATIVE SUPPORT, STRATEGIC LEADERSHIP AND MANAGEMENT OF
THE DEPARTMENT
Sub-programmes
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Department Management
Corporate Services
Finance Administration (Chief Financial Officer)
Internal Audit
Office Accommodation
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PROGRAMME 1: ADMINISTRATION
ITEM
BUDGET (R’000)
Department Management
5 286
Corporate Services
10 740
Finance Administration
8 967
Internal Audit
3 354
TOTAL
28 347
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SUB-PROGRAMME:
DEPARTMENT MANAGEMENT
PURPOSE:
TO PROVIDE STRATEGIC SUPPORT TO THE SECRETARY OF POLICE
STRATEGIC
OBJECTIVE
An effective and efficient Secretariat able to fulfill its mandate
The following areas will be a priority:
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Effective planning in the Secretariat (Strategic Plan, APP, Annual Reporting, Performance Planning
and Quarterly Reporting)
Effective co operation between IPID and Secretariat (Joint consultative forums)
Effective Performance Management (Performance agreements signed and implemented across the
Secretariat)
Compliance with the PFMA, DPSA Performance Management System
MINMEC (meetings and reporting)
Strategic & technical advice to the Minister
Engagement of government departments through JCPS Cluster processes
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SUB-PROGRAMME:
CORPORATE SERVICES
PURPOSE:
TO PROVIDE A RELIABLE AND EFFICIENT CORPORATE SERVICE TO THE SECRETARIAT THAT
INCLUDES THE PROVISION OF HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT
SERVICES AS WELL AS EMPLOYEE RELATIONS, COMMUNICATION & INFORMATION
TECHNOLOGY SERVICES AND AUXILIARY SERVICES
STRATEGIC
OBJECTIVE
An effective Human Resource Management and Development Services in place
The following areas will be a priority:
 Compliance with Departmental requirements (Reporting to Public Service Commission,
DPSA, PSETA, Department of Labour & other relevant departments)
 Personnel appointed according to approved establishment
 Approved HRM & HRD Plans
 Policies approved: Diversity Management, EHW & Disciplinary
 Code of Conduct signed by all staff
 Approved WSP
 Effective EHW programme implemented
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SUB-PROGRAMME:
FINANCE ADMINISTRATION
PURPOSE:
TO PROVIDE PFMA-COMPLIANT FINANCIAL, ACCOUNTING AND SUPPLY CHAIN SERVICES
TO THE SECRETARIAT
STRATEGIC
OBJECTIVE
Ensure sound corporate governance and provide PFMA compliant supply chain services,
asset management services, PFMA compliant financial accounting services in the
Secretariat
The following areas will be a priority:
 Establish SCM Committees
 Updates asset register
 Demand Management Plans
 Procurement plans implemented timeously
 Improvement of budgeting and spending patterns
 Payment to creditors within 30 days
 Midterm review reports produced
 Compliance with National Treasury processes
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SUB-PROGRAMME:
INTERNAL AUDIT
PURPOSE:
TO PROVIDE INTERNAL AUDIT SERVICES BY CONDUCTING COMPLIANCE & PERFORMANCE
AUDITS
STRATEGIC
OBJECTIVE
PERFORMING STRATEGIC RISKS BASED AUDITS & CONSULTING SERVICES DIRECTED AT
IMPROVING THE EFFECTIVENESS & EFFICIENCY OF THE SECRETARIAT OPERATIONS, RISK
MANAGEMENT & GOVERNANCE PROCESSES
The following areas will be a priority:
 Three year roll out plan
 Audit reports
 Risk management policies
 Risk management strategies
 Global Risk Assessment Reports
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RISKS & MITIGATION OF RISKS
Risks
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Security and facilities management
Training not aligned to the strategic objectives of the Secretariat
Insufficient HR capacity to meet the growing needs of the Secretariat
Budget of Corporate Services
Vetting of Corporate Services
Mitigation of Risks
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Speedy appointment of competent security and facilities management experts
Training linked to skills audit and competency identification
Appointment of identified HR experts as recommended in the new proposed structure
Possible shared services to alleviated budget issues
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PROGRAMME: INTERSECTORAL COORDINATION &
STRATEGIC PARTNERSHIPS
PURPOSE:
TO MANAGE AND ENCOURAGE NATIONAL DIALOGUE ON COMMUNITY
SAFETY AND CRIME PREVENTION
Sub-programmes
 Intergovernmental, Civil Society & Public-Private Partnerships
 Community Outreach
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INTERSECTORAL COORDINATION & STRATEGIC
PARTNERSHIPS: BUDGET
SUB-PROGRAMMES
BUDGET (R’000)
Intergovernmental, Civil Society &
Public Private Partnerships
16 366
Community Outreach
TOTAL
4 044
20 410
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SUB-PROGRAMME:
INTERGOVERMENTAL, CIVIL SOCIETY & PUBLIC-PRIVATE
PARTNERSHIPS
PURPOSE
TO MANAGE AND FACILITATE INTERGOVERNMENTAL, CIVIL SOCIETY & PUBLIC
PRIVATE PARTNERSHIPS
STRATEGIC OBJECTIVE
Strategic collaborative partnerships between intergovernmental, civil society & public
partnerships
The following areas will be a priority:
 Working agreements with civil society, government departments, academic
institutions
 Anti-crime campaign
 Assessments of CSF’s, SAPS Rural Strategy, SAPS Sector Policing
 Facilitating CSF Working Groups
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SUB-PROGRAMME:
COMMUNITY OUTREACH
PURPOSE
TO PROMOTE, ENCOURAGE AND FACILITATE COMMUNITY PARTICIPATION IN
CRIME PREVENTION INITIATIVES
STRATEGIC OBJECTIVE
Maximum participation of communities in crime prevention initiatives
The following areas will be a priority:
 Assessment of social crime prevention programmes
 Monitoring of implementation of community policing forum guidelines in
provinces
 Assessment of provinces implementing Community Police Forum training
programmes
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RISKS & MITIGATION
Risks
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Lack of participation of stakeholders on joint policy implementation programmes
Readiness of municipalities to implement CSF policy
Lack of participation of other cluster departments on CSF policy implementation
Some provincial JCPS clusters and DevComs not functional, impacting on CSF policy
implementation
Mitigation of Risks
 Submit water tight and comprehensive explanatory memorandum to Heads of
Departments and Organisation to motivate for stakeholder participation
 SALGA to continue facilitating municipal engagements on CSF policy implementation
 Obtain various HODs support to participate in JCPS cluster programmes on CSFs
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PROGRAMME:
LEGISLATION & POLICY DEVELOPMENT
PURPOSE:
TO DEVELOP POLICY AND LEGISLATION FOR THE POLICE SECTOR & CONDUCT RESEARCH
ON POLICING & CRIME
SUB-PROGRAMMES
 Policy Development & Research
 Legislation
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LEGISLATION & POLICY DEVELOPMENT: BUDGET
SUB-PROGRAMME
BUDGET (R’000)
Policy Development & Research
14 254
Legislation
6 781
DPCI Judge
5 278
TOTAL
26 313
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SUB-PROGRAMME: POLICY DEVELOPMENT &
RESEARCH
PURPOSE OF THE
PROGRAMME
TO DEVELOP POLICING POLICIES & UNDERTAKES RESEARCH IN AREAS OF POLICING &
CRIME
STRATEGIC
OBJECTIVE
Evidenced-based policies around policing areas and research around crime & policing
The following areas will be a priority:
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Development of policies linked to the White Paper on Policing
Serial murder and Rape policy
Draft White Paper on Safety & Security
Draft policy on Reducing Barriers to Reporting Crimes of Gender-based Violence
Research projects on: Trends report on policing, IGR Anti-Gangs Strategy, Review of
Public Order Policing, Impact of Firearms Control Legislation on firearm crimes in SA
 Maintenance of Resource Centre
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RISKS & MITIGATION OF RISKS
Risks
• Inter-dependency on external role-players across departments and clusters on
coordination, joint planning and delivery
• Short timeframes for delivery of policies and projects due to cross cutting nature of
work
• Not effectively utilising civil society to maximise impact
Mitigation of risks
• Establish joint indicators to be incorporated into Governments MTEF cycle and get buyin of relevant clusters
• Proper development of realistic milestones and target dates and sequencing of project
coordination
• Broaden networks across civil society and academia to enhance quality of research and
policies
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SUB-PROGRAMME: LEGISLATION
PURPOSE
TO PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE SECRETARY OF POLICE
STRATEGIC
OBJECTIVE
An effective and constitutionally-compliant departmental legislative framework for
effective policing
The following areas will be a priority:
 Bills for public consultation: Animal Movement & Produce Bill to repeal Stock Theft Act
 Bills to be developed: Revised SAPS Bill, Fire Arms Control Amendment Bill
 Bills to be tabled in parliament: National Key Points Amendment Bill, Protection of
Constitutional Democracy Against Terrorists & Related Activities Amendment Bill
 Regulations: Criminal Law (Forensic Procedures) Amendment Act (DNA), Private Security
Industry Regulation Act
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RISKS & MITIGATION
Risks
• Skills gap
• Reliance on finalization of policy impacting on legislative Bills
Mitigation of Risk
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•
Training programmes to address skills gap
Engage in peer review sessions
Ensure access to necessary legal material in place
Revision of legislation programme and rationalization of programme
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PROGRAMME: CIVILIAN OVERSIGHT, MONITORING
& EVALUATION
PURPOSE:
TO OVERSEE, MONITOR & REPORT ON THE PERFORMANCE OF THE SOUTH AFRICAN
POLICE SERVICE
SUB-PROGRAMMES
 Police Performance, Conduct & Compliance Monitoring
 Policy & Programme Evaluations
 Information Management
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CIVILIAN OVERSIGHT, MONITORING &
EVALUATION: BUDGET
SUB-PROGRAMMES
BUDGET (R’000)
Police Performance, Conduct & Compliance
Monitoring
17 854
Policy & Programme Evaluations
2 765
Information Management
4 109
TOTAL
24 728
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SUB-PROGRAMME: POLICE PERFORMANCE,
CONDUCT & COMPLIANCE MONITORING
PURPOSE:
TO MONITOR THE PERFORMANCE, CONDUCT & COMPLIANCE OF THE SOUTH AFRICAN
POLICE SERVICE
STRATEGIC
OBJECTIVE
To improve police accountability
The following areas will be a priority:
 Effective oversight visits of local stations (oversights visits conducted and reports compiled)
 Trend reports on police stations service delivery (based on analysis of oversight trends)
 Reports on SAPS implementation of Public Order Policing policy
 Assessment of SAPS budget (Analysis reports)
 Monitoring reports on implementation of Child Justice Act, Public Order Policing, IPID
recommendations
 Assessment reports on SAPS Litigation management
 Developing Complaints management policies
 Monitoring reports on Domestic Violence Act compliance
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SUB-PROGRAMME: POLICY & PROGRAMME
EVALUATIONS
PURPOSE:
TO EVALUATE THE EFFECTIVENESS OF PROGRAMMES IMPLEMENTED BY THE SOUTH
AFRICAN POLICE SERVICE
STRATEGIC
OBJECTIVE
To improve programme implementation effectiveness
The following areas will be a priority:
 Evaluation reports on policies & programmes implemented
 Reports on implementation of Secretariat & Portfolio Committee recommendations
 M & E capacity building sessions
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SUB-PROGRAMME: INFORMATION MANAGEMENT
PURPOSE:
STRATEGIC
OBJECTIVE
TO PROVIDE RELIABLE, ACCURATE & TIMELY INFORMATION THAT WILL INFORM
EVIDENCE BASED DECISION MAKING
To enhance information management
The following areas will be a priority:
 Domestic Violence Assessment Tool
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RISKS & MITIGATION OF RISKS
Risks
 Access to data from SAPS
 Lack of common understanding on Secretariat’s mandate by SAPS
Mitigation of Risks
 Sessions with relevant SAPS top management to discuss access to data
 Sessions with SAPS top management to discuss legislative obligations of these entities
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Thank You
Enkosi
Dankie
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