Introductions
Advanced Organizer
Meeting Goals
Parking Lot
Breaks and Lunch
Photo Permission
Meeting Resources
9:00 – 9:15
Review the topics and resources
Identify further needs
9:15 – 9:30
Introduction
Preview a sampling of training video clips
Preview a sampling of supporting documents
Overview of EduVision
Discussion and sharing of promotion and usage
of video clips in AEA
9:30 – 11:00
Topic: Ways to incorporate video clips into rollout
Individually:
List one idea for the topic.
Move round the room; share your idea and
mentally catalogue others’ ideas.
Return to home-base and write down the ideas you
collected.
Group:
Pool your lists into one long list without duplicates
Groups at Work – Copyright MiraVia LLC – All rights reserved
Entire System
IMS
Web IEP with Child Find
From Old to New
Questions and Answers
Check Your Knowledge
11:00 – 2:30
Databases
IMS
Input
IFSP
IEP and Child Find
IMS
Perks of New System
Integrated data system
45 day out (new IEP)
Child Find module incorporated
Services/Goals
Child Find specific order of paperwork
View all archives (IEP overview)
My preferences (office locations)
Student list sorting ability as well as print
Bug Report – additional features
Asterisk by annual due and reeval dates
Questions marks – Procedures/E-help
Multiple graphs per goal
Videos will be located on e-help
Less scrolling because of collapsible fields
E-help on print menu
SAR included
Twins
Final exit process
Hover menu
Print menu (blank forms)
Find Student
Show Queue – delete pages
Add/Transfer
Mobile Site– progress monitoring
Password requirements
IMS – Recommendation on access
Non-Service (PEEK)
Iowa Braille
Speech Paras
COTAs
ESY services
Voc Rehab
…and more
IMS – Recommendation on access
Staff I
Staff who only need to access ‘My List’
SE teachers
Support Staff
IMS – Recommendation on access
Staff II
‘My List’ and ‘Student List’
SE teachers
Support Staff
IMS – Recommendation on access
Access
Staff who have only ‘Access’ records in IMS
IMS data entry staff
Principals
Superintendents
Board Secretaries
SE Secretaries
Supervisors & Special Education Directors
Nurses
General Education Teachers
IMS – Recommendation on access
AEA
Web Administrators
Decisions regarding permissions
IEP
IEP Administrator
PEEK Access
Create Student
Transfer Student
Child Find Tab
IFSP
Discussed further at IMS primary meetings
w/Web admins
IMS
Administrator, Validate Plans
Data that can be changed w/o IEP
RSD tab
Domicile district/building
Level (weighting)
Ethnicity
Basis for Enrollment
Full/Part time
Serve Status
Demographic child data
Demographic adult data
Attending, Resident & Host information
Validate Plans
Web IEP and Child Find
Add Student
Find Student
Initial
IEP Overview
Pre-Plan (go through each tab)
Print Menu
Final Exit
Bug Report
Move-in from out-of-state
Add Student as move-in
Need Meeting date (out-of-state IEP)
Need Reeval due date (out-of-state IEP)
Meeting choices
Move-In
Reevaluation
Review
Interim
Attending out-of-state
Add Student as attending out-of-state
Meeting Type will be different
Family (Student/Adult)
Services
RSD
Teacher - out of state (generic)
Future Services
Future services will roll over from current
IEPs to the ‘Future Tab’
They will not become ‘active’ services unless
an Amendment is done and they are copied
and pasted to ‘services tab’
Future Tab
Future services, activities and supports will not
automatically roll over and become "live," nor
will they be used to calculate LRE. If it is
necessary to move a future service to the
Services or Activities tab, use the amendment
process. When possible, secure parent consent
beforehand for an amendment without a
meeting – moving information is not changing
information.
Future Tab
Do not carry over to next IEP
Description has the following:
Start Date
Provider
Total Time
Time removed from general education per
day
Description
From Old to New
What to expect between June 27 and July 1
By June 27th all IEP plans need implemented
By June 27th all data clean-up completed
June 28th at 4:00 p.m. – All systems shut
down
June 29th & 30th – conversion will occur
July 1 by 7 a.m.
July 4 - 7
IMS
Assignment Changes
Roster Changes
Noon and Nightly move of data between
systems
Think of a key point or significant idea you have
derived from the meeting so far.
Share your M.I.P. with your table group.
11:00 – 2:30
Groups at Work – Copyright MiraVia LLC – All rights reserved
Questions and Answers
11:00 – 2:30
Check your knowledge
11:00 – 2:30
Discuss plans
Finalize plans
Please remember: When training dates are
scheduled please e-mail Lisa the dates/times
and size of training groups.
2:30 – 3:45
3:45 – 4:00
Develop a one-word summary that captures
today.
Share the word at your table and why you
chose it.
Select:
one word generated at your table.
A spokesperson to share the word with the full
group.
Groups at Work – Copyright MiraVia LLC – All rights reserved