ATSU Student Organization
Online Orientation
Presented by Dustin Smith, M.Ed.
Office of Student Services
Purpose of Orientation


Introduces ATSU students to the Office of Student Services
programs and offerings.
Informs students of ATSU student organization policies and
procedures.
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Identifies the resources available to student organizations.

Outlines student organization responsibilities.
The Office of Student Services

Location

Arizona Campus, Third
Floor of the Main
Building


5850 E. Still Circle,
Mesa AZ 85206
480.219.6126
Hours
Monday – Friday:
8 a.m. to 5 p.m.

The Office of Student Services
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The Office of Student Services assists student
organizations with:
 Registration
Questions
 Organizational Dynamics
 Event Registration
 Fundraising
 Campus Resources
 Campus Policies
Choosing an Organization

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Social organizations are those groups whose primary purpose
is to promote activities of a social or recreational nature.
Academic/educational organizations are those groups whose
primary purpose is to promote activities of a medical or
educational nature including scholarship, research, clinical
experiences, readings, etc.
Student Resources Available Online

Student Organization Handbook available on the
web:
 http://www.atsu.edu/student_services/mesa/leader
s/clubhandbook.htm.

LeaderScript
 Provides
students the opportunity to document their
co-curricular achievement as a transcript to give to
future employers.
 http://www.atsu.edu/student_services/leaderscript/
index.htm
Student Organizations at ATSU

Becoming apart of a student organizations can:
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Improve your academic and social experiences on and off campus.
Allows for the opportunity to make a positive impact on the campus and
community.
Provides students the opportunity to gain valuable leadership skills.
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Enhances student’s resume.
Enhances networking skills
Students learn to interact with new people, and learn about diverse
cultures and backgrounds.
Provides students with the opportunity to interact with ATSU’s faculty,
staff and leaders.
Student Organizations at ATSU
College of Osteopathic Medicine
Arizona School of Health Science
Student Organizations:
Organizations:

American College of Osteopathic Family Physicians
Athletic Training Student Association

Emergency Medicine Interest Group
Kettel Society (Physician Assistant Studies)

Student Osteopathic Surgical Association
National Association of Future Doctors of Audiology

Undergraduate American Academy of Osteopathy
Students of Occupational Therapy Association

Student Interest Group in Neurology
Physician Assistant Student Class Society

School of Osteopathic Medicine in Arizona
Student Physical Therapy Association

American Osteopathic Association of Sports Medicine
Students may join these organizations
School of Dentistry and Oral Health Student
Organizations:
regardless of affiliation:

American Red Cross

Omicron Kappa Upsilon

Gay, Lesbian, Transgendered and Bisexual Club

American Association of Women Dentists

Multicultural Health

Society of American Indian Dentists

Women’s Wellness

Hispanic Dental Association

Arizona Student Dental Association
Requirements of a student organization
In order to acquire and
maintain official recognized
status, organizations must:
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Abide by all ATSU policies, federal, state and local
laws and ordinances.

Have at least one ATSU faculty as an advisor who is
actively involved in meetings and events.
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Have on file in the Department of Student and Alumni
Services Office the following:


Constitution and bylaws
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Officer roster updated by August 1 of each year

Membership list updated by October 1 of each
year
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Dates elections are to be held by October 1 of
each year

Times and place of regular meetings

Statement of non-discrimination
Have a Risk Management Policy on file in the
Department of Student and Alumni Services.
Have officers and their advisors attend the annual
legalities workshop sponsored by ATSU.
Have officers attend the annual leadership workshop
sponsored by ATSU. Advisors are encouraged to
attend.
Have the organization president submit an annual
report by March 15 to the SGA president for review
by the SGA Executive Council.
Benefits
Student organizations which are
officially recognized by the University
receive:
•
•
•
•
Privilege to have access to and use of campus
facilities; e.g., reserve meeting rooms.
Permission to hold events and advertise via
campus media, bulletin boards, etc.
Documentation to satisfy requirements for
national affiliation.
Opportunity to schedule events on the student
activities calendar in the Student Affairs
Office.
•
•
•
Access to have information listed on ATSU's
World Wide Web page.
Limited funding at discretion of the SGA.
Opportunity to present awards at the Spring
Fling.
Role of an advisor

Overview:
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The advisor must posses a genuine interest in the organization.
Must Understand the goals and purpose of the organization.
An organization advisor may assist in the duties of a member or an officer.
Requirements:
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Advisors must be signers/co-signers on any financial accounts (checking accounts,
savings accounts, etc.) for the club/organization
Advisors must sign all event-request forms before handing the form into Student
Services for approval
Be aware of and attend the organization’s meetings and activities
Assists with new member orientation
Schedules meetings with officers (once/month)
Assist in risk management planning
Assist in the creation and management of an effective budget
Bank Accounts and Applying for a Club ID
number with the IRS
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Student organizations are free to use any financial institution
You can apply for an EIN online at: http://www.irs.gov/businesses/small/article/0,,id=102767,00.html. The
best option for “type of club” is Social. This ID # does NOT make the Club/organization tax-exempt. You
CANNOT solicit donations and tell the donors it is tax-deductible; not donations given to individual
clubs/organizations. Clubs cannot use the ATSU tax-exempt ID for their purposes.
After you get the EIN #, then can you open the checking account using this number.
Your advisor and two club members must be signers on the account.
Not for Profit Status
Student organizations cannot use the university’s tax-deductible status for direct donations to the organization.
All donations made directly to student organizations/clubs are NOT tax deductible unless the
organization/club has filed for and received a tax-deferred status from the IRS (about $1,000 for the
application fee). Do NOT give a donor a letter from your club stating that their donation is tax-deductible.
Student organizations can use the university’s tax ID number for fund-raisers in collaboration with local
businesses (i.e. ATSU Day at Chipotles; anyone showing an ATSU ID at Chipotles on Tuesday will result in 5%
of the sale going back to ATSU). The student organization must contact the Office of Institutional
Advancement (5845 Building, 2nd floor) to receive the ATSU tax ID number and provide the office with
information on whom to send the check to when it arrives from the business. This is the only acceptable use of
the university’s tax ID number by a student organization.
See “Student Organization Funding” slide.
Event Guidelines
•
•
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Fill out appropriate Event
Registration forms found in the
office of Student Services
Abide by ATSU Alcohol Policies
(See “ATSU Drug & Alcohol
Abuse & Prevention Policy” slide)
Individual student behavior is
covered in the University Catalog
under Statement of Student
Academic Freedoms, Rights, and
Responsibilities and under the
statement of Code of Behavioral
Standards.
Event Registration
Event Registration
Forms are found in the
Student Services Office.
 Must be completed
and approved, prior to
event.

Mailboxes and Organization
Communication
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Mail addressed to professional school organizations are sent
to the organizations advisor.
Organizations can send emails announcing their events to the
Office of Student Services.
Student Organization Funding
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All registered student organizations must have prior fundraising approval and must
clearly identify itself when raising funds. All clubs must have their designated
department representative sign the Fundraising Form prior to submitting it to the
Office of Student Services.
All registered student organizations must have a financial account in order to raise
funds on campus. They must also have a Treasurer/ Financial Officer who maintains
accurate records of the group’s income and expenses.
Individuals are not permitted to raise or solicit funds on campus.
No individual member may profit from an organization’s fundraising on campus nor
may a member normally be a paid participant in a fundraising event. This policy is
not intended to prevent legitimate and fair compensation when an individual
member contributes to the event through his/her artistic, musical, dramatic or other
talent.
Student organizations are not permitted to raise funds on campus for the purpose of
making rent or mortgage payments. A registered student organization may apply
to raise funds on campus for capital improvements on its facilities that it can
demonstrate will benefit the organization’s program. (Cont.)
Student Organization Funding
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Student groups sponsoring events on campus that are open to the public and that charge
admission or request donations for admission are required to arrange and report ticket sales
and receipts through Student Services.
Student organizations or sport clubs planning to use an off-campus or commercial promoter to
help sponsor or organize an on-campus event must contact Student Services for special
guidelines before making any arrangements or contractual agreement. Publicity and
promotion must make it clear that the function is sponsored by that organization acting in a
private capacity and not as a representative of the University.
Student organizations may not sign any contracts on behalf of the University or act as its
agent.
All fundraising activities shall comply with licensing and tax laws as well as University and
campus regulations.
If you are co-sponsoring a fundraising activity with another student organization, all cosponsoring groups must complete separate applications and submit them together. Your
activity will not be approved until all applications are received.
The Student Government Association (SGA) can provide limited funding to student
organizations at the discretion of the SGA.

Contact the SGA president: Brock Lorenz, Blorenz@atsu.edu
ATSU Drug & Alcohol Abuse
& Prevention Policy


The following is from Section 1 of the ATSU Drug & Alcohol Abuse and Prevention Policy and
must be adhered to by all recognized ATSU Student Clubs and Organizations.
 Student organizations are under the same legal requirements as individuals concerning
local, state and federal laws. Any violation of these laws on the part of a student
organization could result in a disciplinary action against the individual(s) involved, and
suspension or loss of student organization recognition.
 ATSU has established the following policies to reduce the risks associated with the legal
use of alcohol at student organization activities.
 All advertising of social functions on campus must be approved by the Student Services
Designee.
 Advertising cannot mention or infer the use of alcohol. Student organizations are not
permitted to encourage or sponsor any activity that encourages the rapid or excessive
consumption of alcohol.
No student organization may collect funds at a social event where alcohol is available,
even if the funds are for the purchase of tickets, food, or door prizes. (cont.)
ATSU Drug & Alcohol Abuse
& Prevention Policy
The following additional guidelines are strongly encouraged:
•
No club/organization funds will be allotted for the purchase of alcohol at sponsored or cosponsored events.
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Only beer and non-fortified wine will be served by a contracted proprietor via a no-host bar.
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A two-drink limit is strongly encouraged.
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The sponsors/cosponsors will provide alternate beverages throughout the event free of charge.
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The sponsors will also provide food that will be available throughout the event.
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No alcohol may be brought into the event, from the outside, by anyone attending the event.
Violation of this clause will result in expulsion from the event.

Alcohol service will be discontinued:
 one hour prior to the end of the event.
 to any individual who is obviously intoxicated.
 to any individual displaying either anti-social or aggressive behavior.
 at the discretion of the contracted proprietor.

It shall be the responsibility of the Activities Committee to ensure that a contract is awarded to a
licensed proprietor.
Use of University Logos
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Student organizations can receive the University
logo(s) from the Office of Student Services.
All designs must be approved before items are
created.
No name is to appear above the “A.T.” Still University
name or be significantly larger than any other name.
Non-Discrimination
and Harassment Policy

Student organizations shall not discriminate on the basis of
age, color, ethnicity, gender, national origin, disability or
handicap, race, religion, sexual orientation, or veteran
status. This policy will include, but is not limited to, recruiting,
membership, organization activities or opportunities to hold
office.
Risk Management Cont.


Student organizations must have a Risk
Management Plan in place for scheduled events.
Risk Management Planning will:
 Identify
risks
 Avoid negligence
 Reduce the risk of liability

Consult the Office of Student Services for
assistance.
Risk Management Planning

Why?
 Each
activity has its own potential risks.
 Responsibility.
 Student
 All
Organization.
recognized ATSU student organizations are required
to have a written risk management plan on file.
Risk Management Cont.
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Recognizes and responds to danger that could
interfere with the organization’s function.
Identifies threats to an organization’s continuing
operation.
Controls loss by taking steps to reduce the severity
should a loss occur.
Risk Management Cont.

Step One – Acknowledgement
 The
failure to recognize that accidents happen and that
misunderstandings are part of the human experience
needlessly exposes an organization and member to
loss.

Step Two – Identification
 Look
for and report dangerous conditions or
impermissible conduct to risk manager officers and/or
advisors.
Risk Management Cont.

Step Three – Evaluation
 Not
all risks are equal
 Minor
annoyances, waste of resources
 Bankruptcy and loss

Step Four – Decision and Implementation
 Avoidance
 Modification
 Transfer
 Retention
Risk Management Cont.

Step Five – Supervise, and appropriately revise,
‘The Plan’
 Appoint
a risk manger to supervise and evaluation the
plan.
 Periodical review.
Questions?

Contact:
 Dustin
Smith, Student Services Coordinator
 Phone:
480-219-5228
 Location: Third Floor of the Main Building.
 Hours: Monday – Friday: 8 a.m. to 5 p.m.