Oklahoma State Regents
for Higher Education
Improving Our Future by Degrees
GRANT WRITING eTRAINING
in OKLAHOMA
Dr. Linda Mason
Coordinator of Grant Writing and
External Funding Assistance
lmason@osrhe.edu
Oklahoma State Regents
About the Oklahoma State Regents
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Oklahoma State System of Higher Education - 1941 constitutional body
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Current enrollment - 233,000 students
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25 colleges and universities (52 campuses), 11 constituent agencies and one
higher education center
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The State System coordinated by the Oklahoma State Regents for Higher
Education - each institution governed by a board of regents
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The State Regents
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prescribe academic standards of higher education
determine functions and courses of study at state colleges and universities
grant degrees
recommend to the state Legislature budget allocations for all institutions
recommend proposed fees within limits set by the Legislature
manage 23 scholarships and special programs
in cooperation with the Office of State Finance, operate OneNet, the state's information and
telecommunications network for education and government
operate the Oklahoma Guaranteed Student Loan Program, which guarantees loans made to
students by the private sector
OneNet
About OneNet
• Comprehensive network - unlike any other in the country utilizing fiber optics and wireless technologies to transmit
video, voice and data throughout Oklahoma, the nation and the
world.
• OneNet is not a state-owned utility - state led partnership
among electronic and internet service companies, equipment
manufacturers and service providers. 1992 - statewide capital
bond issue - $14 million
– OneNet leases 90% of its circuits from 39 of the 44 providers in
Oklahoma.
• Part of most advanced research network in world
– National LambdaRail (NLR)
OneNet
OneNet
OK Video Site Connections
OK Connection Count by Constituent Group
Department
Connections
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Higher Education
K-12
Career Technology Centers
State Agencies
Libraries
Army National Guard
Courts
Hospitals (Gov’t/Private)
Law Enforcement Agencies
Municipalities
Non-Profits
135
556
74
551
105
70
61
68
24
29
32
OneNet
Internet2 Peers
OneNet can connect to sites in these states
OneNet
Internet2 Peers
Austria (ACOnet)
Belgium (BELnet)
CERN
Croatia (CARnet)
Czech
Rep. (CESnet)
Cyprus (Cynet)
Denmark (UNI-C)
Estonia (ESnet)
Europe (GEANT)
Finland (FUnet)
France (RENATER)
Germany (G-Win)
Greece (GRnet)
Hungary (HUNGARnet)
Iceland (ISnet)
Ireland (HEAnet)
Israel (IUCC
Italy (GARR)
Latvia (LATNET)
Lithuania (LITNET)
Luxembourg (RESTENA)
Netherlands (SURFnet)
Norway (UNINETT)
Poland (PCSS)
Portugal (FCCN)
Romania (RNC)
Russia (RIPN)
Australia (AARNET)
China (CERNET, CSTNET, NSFCNET)
Hong Kong(HARNET)
Japan (SINET, WIDE, IMNET, JGN)
Korea (KOREN, KREONET2)
Singapore (SingAREN)
Philippines (PREGINET)
Taiwan (TANET2)
Thailand (UNINET, ThaiSARN
Slovakia (SANET)
Slovenia (ARNES)
Spain (RedIris)
Sweden (SUNET)
Switzerland (SWITCH)
United Kingdom (JANET)
Australia (AARNET)
China (CERNET, CSTNET, NSFCNET)
Hong Kong(HARNET)
Japan (SINET, WIDE, IMNET, JGN)
Korea (KOREN, KREONET2)
Singapore (SingAREN)
Philippines (PREGINET)
Taiwan (TANET2)
Thailand (UNINET, ThaiSARN
Argentina (RETINA)
Brazil (RNP2/ANSP)
Canada (CA*net)
Chile (REUNA)
Mexico (CUDI)
United States
(Abilene, vBNS) Venezula (REACCIUN-2)
OneNet
National Lambda Rail
Commodity Internet
1 Gig & 2 OC-12s (Level3 – Global
Crossings)
Internet2-Abilene OC-12 in OKC
National Lambda Rail 10 GigE X 32
Global Lambda Integrated Facility
Oklahoma Higher Education
Oklahoma Geography
Oklahoma Higher Education
Map of Oklahoma Colleges and Universities
25 public HEI with 52 campuses
Oklahoma Higher Education
• 2 comprehensive universities
• 11 masters universities
• 12 community colleges
16 of 52 campuses are 3-5 hours’ drive
Oklahoma Higher Education
Sponsored Programs Offices
• 17 of 25 Oklahoma colleges and
universities
• 12 have 1-2 FTE
• No Sponsored Programs Office
= 8 home institutions + 27 branches
Oklahoma Higher Education
State institution federal grant $ 2008 - $573,813,006
Range: $130k to $260 million
Comprehensive Universities
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*OU
*OSU
$258,513,468
$245,649,707
Regional Universities
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*LU
*ECU
*NSU
*SWOSU
SOSU
*UCO
OPSU
CU
*NWOSU
*USAO
RSU
$16,983,739
$12,093,187
$ 8,000,000
$ 7,529,951
$ 5,373,280
$ 3,526,859
$ 2,738,028
$ 1,674,344
$ 1,527,342
$ 130,000
Community Colleges
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CASC
*OCCC
*RSC
*TCC
*RCC
WSC
EOSC
CSC
MSC
SSC
NEOAM
$5,909,109
$3,090,310
$2,500,000
$1,730,541
$500,000
Oklahoma Higher Education
Oklahoma is an EPSCoR State
Oklahoma is an EPSCoR State
EPSCoR State Participation
Oklahoma Higher Education
NSF national ranking of OK in federal grant $
Big 12 Higher Ed Research Rankings
Big 12 States
Texas
Missouri
Colorado
Oklahoma
Kansas
Nebraska
Fed R&D $
2
20
25
31
32
36
S&E Doctorates
3
23
16
33
34
38
Source: NSF, 2008
Oklahoma Higher Education
Coordinator for Grant Writing Assistance
• Started as INBRE 80%
• Goal:…to enhance a robust grants culture
in the Oklahoma higher education system,
providing direct services to the agency,
and focusing on the 4 year universities
and the two-year colleges, or PUIs.
Oklahoma Higher Education
Budget
• Salary: 1.0 FTE (no support position; agency
support, i.e. technical, printing,
purchasing/finance, etc.)
• Materials & Supplies
• Travel: (travel to all 25 college campuses +
professional development travel)
• Summer Grant Writing Institute: EPSCoR Grant +
Regents + Participant Registration
Oklahoma Higher Education
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Functions
Training
(awareness, motivation, opportunities,
grantwriting, grantsmanship,
administration, strategic planning, etc.)
Information (web, newsletter, grant opportunities
announcements)
Data
(institutional research, peer institution
grant activity, access to institutional
degree data, etc.)
Collaborations (facilitation, support, needed services)
Training
Grant Writing Training Activities
– Weekly Brown Bag eLunch
– Summer Grant Writing Institute
– 8 Week Small Group Institutes
– One Day Training
– .5 Day Target Training
– 8 Week Small Group Institutes
– Individual/Small Group Planning and
Consultation
– Short Information Presentations
5 Year Results
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Participants
1500/year (700 via video)
7500 to date
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Travel Savings
$35,000/yr mi
$ 8,000/yr hotel
$34,000/yr per diem
$77,000/yr
$383,000 over 5 years
• Participating
Institutions
All 25 public institutions
7 private institutions
• 6 New SPOs
• 2 New Undergraduate
Research Fairs
• 10 CUR Teams
• OK rank 45th to 37th/31st
5 Year Results*
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3,800 proposal submissions
1,500 repeat submissions
$4 million to $10 million in new grants
*estimates
eTraining
Brown Bag eLunch
eTraining
Grant Writing Training Activities
Weekly Brown Bag eLunch
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Every Monday 12 noon to 1:00 pm
2 years
Low quality production – no editing, music
High participation/varied participation
1-12 institutions – 1-40 participants in a group
Presentations, panels, directed discussions
Experts, grant recipients, administrators
Sometimes at OKC; sometimes onsite initiation
Videotaped – streaming for access on website
eTraining
Summer Grant Writing Institute
eTraining
Summer Grant Writing Institute
- 35-45 participants
- 13-15 mentors
- 17-20 institutions
1. Preliminary Training 1 month before –
- grant opportunity selection - partnership development
- institutional support
- budget preparation
- gathering supporting research
- student involvement
2. Remote mentor/participant meetings
3. Remote mentor during the Institute
4. Sessions with Federal Agency Program Directors
eTraining
Remote Mentor
eTraining
Sessions with Federal Agency Program Directors
eTraining
8-week Small Group Institute
eTraining
Grant Writing Training Activities
8 Week Small Group Institutes
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4-6 faculty members
3-5 institutions
2 hours per week
Data presentations
Discussions
Email exchange of documents
Office meeting
eTraining
Grant Writing Training Activities
One Day Training
eTraining
One Day Training
eTraining
Grant Writing Training Activities
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One Day Training
10-25 onsite
2-10 connecting sites
1-25 participants at connecting sites
Email exchange of documents
Data presentations
Discussions – over video and muted small
groups
eTraining
Grant Writing Training Activities
.5 Day Target Training
eTraining
Grant Writing Training Activities
.5 Day Target Training
Search and Select
NSF in Brief
USD of Educ in Brief
Undergraduate Research Opportunities
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10-25 onsite
2-10 connecting sites
1-25 participants at connecting sites
Email exchange of documents
Data presentations
Discussions – over video and muted small groups
eTraining
Grant Writing Training Activities
Individual/Small Group Planning and Consultation
eTraining
Individual/Small Group
Grant Writing Training Activities
Individual/Small Group Planning and Consultation
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One institution at a time
Partner groups
As needed
Facilitated discussions, planning
ideas, agreements
5. Office meetings
eTraining
Partner Groups
Remote mentor during the Institute
eTraining
List of Equipment
• h.323 video conferencing codecs
• OneNet clients use IP only
• MCU or Multipoint Conferencing Unit
• Polycom Ipower system – office unit
• Polycom HDX9000 high definition system,
Polycom VS4000, Polycom vsx7000 &
Tandberg 3000MXP High Definition system
• Polycom and Tandenberg – around the state
eTraining
Good News/Bad News
Bad News: Challenges
• Technical difficulties
• Varied technical staff
• Discomfort with
technology
• Inconvenient rooms
• Onsite faculty/staff
unfamiliar with
responsibility
• Communication
difficulties
• Lack of personal
investment – time, travel,
$, cell phones
eTraining
Good News/Bad News
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Good News! Benefits
No additional cost
Saves $ thousands
Time friendly
Interactive
Inclusive
Generational learning
style of technology
eTraining
eTraining
What’s Next
Future Plans
• Online course – Beginning Grant Writing
• Statewide Undergraduate Student Research Initiative –
faculty development via videoconference
• More interaction with federal program directors and
visits with experts
• Increased faculty mentoring meetings
• Professional group collaborative meetings – CGR &
ROCC
eTraining in Oklahoma
NSF Highlight
An Oklahoma Community College Grant Project
NSF Highlights
Highlight ID: 18154, Version: AC/GPA
Biotechnology/Bioinformatics Teacher Discovery!: From Leading
Teachers to Teacher Leaders
BBTD students use micropipettors,
Electrophoresis systems, thermal
cyclers, and reagents to answer
their research questions in their
school setting.
Permission Granted
Credit: Charlotte Mulvihill
eTraining in Oklahoma
eTraining in Oklahoma
Questions?
Contact:
Linda Mason, Ed.D.
405-225-9486
lmason@osrhe.edu
http://www.okhighered.org/grant-opps/
IP: 164.58.250.178
COORDINATOR FOR GRANT WRITING
AND EXTERNAL FUNDING TECHNICAL
ASSISTANCE