Computer Productivity and
Accessibility Cue Cards
Table of Contents
Introduction __________________________________ 3
Computer Productivity and Accessibility Cue Cards ___ 4
How to use the Computer Productivity Cue Cards ____ 6
How to Print the Cue Cards _____________________ 7
How to make your own Cue Cards ________________ 8
Explanation of symbols and terms ________________ 5
Sheet 1: Productivity Pack (Pages 11 - 18) _________ 9
14 Essential Universal Shortcuts ________________ 11
Enlarging Text and Zooming (Word)______________ 12
Combining mouse and keyboard ________________ 13
Styles (Word) - Basic _________________________ 14
Navigation and Selection Keyboard Shortcuts ______ 15
How to press keyboard shortcuts ________________ 16
Styles (Word) - Intermediate ____________________ 17
More productive browsing______________________ 18
Sheet 2: More productivity (Page 21 - 28) _________ 19
Styles _____________________________________ 21
Top 10 Accessible Text Practices________________ 22
Advanced Word Shortcuts _____________________ 23
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Productivity and Accessibility Cue Cards
Windows System Shortcuts ____________________ 24
Creating Accessible PDFs _____________________ 25
Styles in OpenOffice / LibreOffice________________ 26
Changing styles (Word 2007+) __________________ 27
Creating keyboard shortcuts in Word _____________ 28
Sheet 3: Accessibility (Pages 31 - 38) ____________ 29
Essential Free Software for Print Disabilities _______ 31
Balabolka Quick Reference ____________________ 32
AMIS the DAISY Reader ______________________ 33
VLC Quick Guide ____________________________ 34
WordTalk Quick Guide ________________________ 35
Portable Apps and Accessibility _________________ 36
Bookmarking audio in VLC _____________________ 37
MyStudyBar v3 ______________________________ 38
Sheet 4: Accessibility continued (Page 41 - 48) ____ 39
Accessibility Shortcuts in Windows 7 _____________ 41
Using Adobe PDF Reader Accessibility Features ___ 42
Speech recognition commands for software
manipulation ________________________________ 43
NVDA Quick Guide: Reading ___________________ 44
Using PDF X-Change Viewer to enter text in PDF
documents _________________________________ 45
Accessibility in Windows _______________________ 46
NVDA Quick Guide: Navigation _________________ 47
Speech recognition Commands for text dictation ____ 48
Creating own keyboard shortcuts in Open/Libre Office49
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Productivity and Accessibility Cue Cards
Introduction
Load2Learn.org.uk
Productivity and Accessibility Cue Cards
Computer Productivity and
Accessibility Cue Cards
These Cue Cards are aimed at anyone who would like
to improve their computer productivity and make their
work more accessible for people with print disabilities.
 Using a computer well requires many small actions to
be performed automatically.
 Just like with playing a musical instrument or learning a
foreign language, true fluent competence comes from
deliberate and extensive practice.
 The Cards were designed to be an easy reference
resource that can facilitate this kind of practice.
 Focus on one or two cards a week. Put the relevant
Cards in sight of your monitor.
 Every time you come to perform the action referred to
on the Cue Card, stop and see if you are doing it
productively and/or accessibly.
The Computer Productivity Cue Cards were originally
developed by Dominik Lukeš for the use of Peace Corps
language teachers in 1997.They were greatly expanded
for the use of teachers of students with print disabilities as
part of the Load2Learn project in 2012.
Alternative formats are available for accessibility.
The cards are licensed under a Creative
Commons Attribution-NonCommercialShareAlike 3.0 Licence. See Load2Learn
website for licensing details.
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Explanation of symbols
and terms
Ctrl – D
Press the Ctrl key, and then press the D
key while still holding Ctrl.
Alt – V , P , C
Press the Alt key, and then press the V
key while still holding Alt. Then release Alt
and V and press P, then press C.
/
Options separator. For
example, ← / → left / right means press
← or → to go left or right respectively.
Edit > Preferences > Accessibility
Click on the menu or tab Edit, choose
option Preferences, choose tab or section
Accessibility.
Click
Click with the left button of your mouse
Right click
Click with the right button of your mouse
Scroll wheel click
Click on the Scroll wheel of your mouse
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How to use the Computer
Productivity Cue Cards
 Print out the Cue Cards on hard and / or coloured
paper (laminating them may be a good idea).
 Cut up the Cue Cards to have a deck.
 Decide which one or two areas of competence you
would like to work on this week.
 Put the relevant Cue Cards next to your keyboard or
underneath your monitor.
 Every time you come to perform the action referred to
on the Cue Card, stop and see if you are doing it
productively and/or accessibly.
 After you feel you can perform the actions without
referring to the Cue Card, replace the cards with
another card.
 Keep the remaining Cue Cards in your desk or nearby
for easy reference.
 You may want to consider having the most important
cards made into a mouse pad.
 A large print version of the cue cards is available with
each card fitting on a single page.
The Cue Cards have been organized so that the two sides
of a card are related if possible. Some connections are
closer than others.
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How to Print the Cue Cards
For printing, the Cue Cards are available as PDF
documents that only contain the cards you need to print.
You can also print cards directly from this Word document:
 The Cue Cards have been created on A5 sized pages
but are suitable for both A6 or A4 printing.
 This is achieved by printing multiple Cue Cards on a
single page.
 The Cue Cards have been organized in sections of 8
cards to facilitate printing of 4 A6 cards on both sides
of a single A4 sheet. But you can also print just 2 cards
or 1 card per side. In this case you may want to
rearrange the card order.
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How to make your own Cue Cards
This document is formatted using styles. To make your
own card follow these steps:
1. Start a new section by typing its title on a new line and
applying the style Heading 1 to it. This will
automatically start a new page. (Note: You only need
new sections if you are concerned about printing cards
on complete sheets).
2. Start a new card by typing its title on a new line and
applying the style Heading 2 to it. (If your card has
subsections, use style Heading 3.)
3. Use Normal style for normal paragraphs such as
introductions to cards or paragraphs with pictures.
4. Use style Normal Hanging Indent for lines explaining
keyboard shortcuts. Type your shortcut and hit Tab .
5. To mark a keyboard shortcut, select the text and apply
the style Keyboard Shortcut. This is a style that only
applies to selected text and not the whole paragraph.
To remove it, select the text and hit Ctrl - Space .
6. You can change the definitions of any style or assign
keyboard shortcuts to them. E.g. Ctrl - Shift - Y
for KeYboard Shortcuts or Ctrl - Shift - H , I for
Hanging Indent.
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Productivity and Accessibility Cue Cards
Sheet 1: Productivity
Pack (Pages 11 - 18)
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Productivity and Accessibility Cue Cards
14 Essential Universal Shortcuts
These shortcuts work in most situations, on most
computers. Substitute Apple key ( ) for Ctrl on
MacOS.
Ctrl - S
Ctrl - Z
Ctrl - Y
Save document
Undo
Redo (repeat previous action or
command)
Ctrl - C
Ctrl - X
Ctrl - V
Copy
Cut (Scissors shape)
Paste (Tube shape)
Ctrl - F
Find / Search
Ctrl - A
Ctrl - B
Select All
Bold / UnBold text
Ctrl - P
Ctrl - N
Ctrl - O
Print
Open New document
Open existing document
Esc
Close dialog windows or return
computer to normal focus.
Help
F1
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Productivity and Accessibility Cue Cards
Enlarging Text and Zooming
(Word)
Ctrl - Shift - >
Increase font size by
increments of 2-4 pts
Ctrl - Shift - <
Decrease font size by
increments of 2-4 pts
Ctrl - ]
Increase font size by 1 pt
Ctrl - [
Decrease font size by 1 pt
Ctrl & Scroll wheel
Zoom in and out of a page in
Word or in Browser
Note: To read enlarged text without having to scroll left
and right, switch to Web View ( Alt - W , L ) before you start
zooming in. You can then return to Print Layout
( Alt - W , P ). This will not change how the document is
printed.
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Combining mouse and keyboard
Alt - drag to select
Selects text vertically
Alt - drag to resize table
Shows cell sizes
Shift - click in text
Select text between 2 points
Ctrl - select text
Selects separate areas
Ctrl - click on item
Select additional item
Ctrl - scroll wheel
Zoom in / out
Ctrl - click on link
Open link in new tab / window
Click with scroll wheel on link
Open in new tab
Click with scroll wheel on tab
Close tab
Click with scroll wheel in text
Scroll window
up / down / left / right
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Styles (Word) - Basic
Ctrl - Alt - 1 / 2 / 3
Heading level 1, 2, or 3
Ctrl - Shift - N
Normal style
Ctrl - Shift - L
List bullet style
Alt - Shift - →
Move paragraph down 1 level in
Heading outline
Alt - Shift - ←
Move paragraph up 1 level in
Heading outline
Alt - Ctrl - Shift - S
Open Style pane
(you can use this to modify
styles and add your own
shortcuts)
Remember: Ctrl-Alt is for numbers, Ctrl-Shift is for
letters, and Alt-Shift is for arrows.
X
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Text Navigation and Selection
Keyboard Shortcuts
Ctrl - ← / →
Go 1 word Left / Right
Ctrl - ↑ / ↓
Go 1 paragraph Up / Down
End / Home
Go to End / Start of line
Ctrl - End / Home
Go to End / Start of document
Ctrl - PgUp / PgDn
Go to Next / Prev Heading,
Table, Graphic in Word (select
navigation markers first via
Ctrl - Alt - Home )
Shift + any navigation key or shortcut
Selects the text from the current
position to the navigation
destination
Alt - Shift - ↑ / ↓
Move current paragraph up or
down (Word and Google Docs,
use Ctrl - Alt in LibreOffice)
Shift - F5
Go to previous location
Tab
Go to Next field / cell (in tables
or forms)
Shift - Tab
Go to Previous field / cell
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How to press keyboard shortcuts
Many people do not use computer keyboard shortcuts
because they do not know how to press more complicated
combinations. This is how:
1. Press the control keys first one by one in any order. For
example: Ctrl - Alt - Shift
2. Do not try to press all the keys together at once!
3. The press the letter or number keys as required. For
example: Ctrl - S
4. There is NO time limit on pressing the next key. You
can hold the Ctrl key for a minute, then press the
Alt key, wait a minute and then press 1 .
5. Recommended finger - control key combinations: Alt
- thumb or index finger, Ctrl - pinky, Shift - ring
finger or pinky.
Practice using more difficult combinations until you find
the most comfortable position of your fingers. This may be
different on your laptop and on your desktop keyboard. On
laptops, you may be required to also press the Fn key for
some combinations.
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Styles (Word) - Intermediate
Ctrl - Alt - 1 / 2 / 3
Heading level 1, 2, or 3
Ctrl - Shift - N
Normal style
Ctrl - Shift - L
List bullet style
Alt - Shift - →
Move paragraph down 1 level in
Heading outline
Alt - Shift - ←
Move paragraph up 1 level in
Heading outline
Remember: Ctrl-Alt is For numbers, Ctrl-Shift is for
letters, and Alt-Shift is for arrows.
Ctrl - Spacebar
Remove font formatting
Ctrl - Q
Remove paragraph formatting
Alt - Ctrl - Shift - S
Open Style pane to modify and
apply styles
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More productive browsing
Ctrl - F
Find text on page
F5
Refresh page
Esc
Stop page from loading
Alt - D
Enter the address bar
Ctrl - T
Open new tab
Ctrl - Shift - T
Open recently closed tab
Ctrl - W
Close active tab (also Click on
tab with Scroll Wheel)
Switch between tabs (add
Shift to reverse direction)
Ctrl - Tab
Ctrl - click on link
Open link in new Tab (also click
with Scroll Wheel)
Alt - ← / →
Go to Previous / Next page
Alt - Home
Go to browser home page
Ctrl - Shift - Del
Clear cache, history, cookies,
etc.
X
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Productivity and Accessibility Cue Cards
Sheet 2: More
productivity
(Page 21 - 28)
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Styles
What is style?
Every paragraph in a word processor is formatted.
Sometimes the formatting is very complex. For instance:
[bold, Arial, centred, 2 lines before and 1 line after]. If you
want to have a number of paragraphs to be formatted
identically, you make a style that you can then apply to
each paragraph.
What do styles do?
 Keep consistent formatting throughout a long and
complex document, or through all your documents
 Change all paragraphs with identical formatting and a
style assigned by changing the definition of the style
 Create Table of Contents with a simple command
using the pre-defined Heading 1 – Heading 9 styles
 Move, promote/demote sections in the Outline view.
 Display document structure in Document Map /
Navigation Pane
Styles work the same way in commercial applications like
Microsoft Word and in free and open source applications
like Open Office or Libre Office.
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Top 10 Accessible Text Practices
You can make text you create much more accessible for
everyone if you follow these simple guidelines.
Dos
1. Always apply Heading styles for titles of sections and
sub-sections to make navigation easy
2. Use a Sans Serif font like Arial or Tahoma and not
Serif like Times New Roman
3. Increase line spacing to at least 1.15 lines up to 1.5
lines
4. Spell out contractions (you’re), acronyms (UK) and
abbreviations (abbr.) when practicable and always
when first used
5. Use list styles for bulleted and numbered lists to
make conversion into PDF accessible
Don'ts
6. Do not underline text
7. Do not use CAPITAL LETTERS for more than a single
word or for abbreviations
8. Avoid italics, use bold instead for emphasis
9. Do not use text smaller than 12 pts
10. Do not justify text, keep it left-aligned (justification
inserts inconsistent spaces between words)
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Advanced Word Shortcuts
Shift - F3
Cycle through ALL CAPS, small
caps, Title Case in all selected
text
F12
Save as (in other applications
this is often Ctrl - Shift - S )
F9
Update fields with automatic
values (like Table of Contents)
Ctrl - Shift - 8
Show non-printing characters
(enters & tabs)
Ctrl - M
Indent (add
Shift - Enter
Start a new line without starting
a new paragraph
Shift
for Unindent)
Ctrl - Shift - Spacebar
Insert non-breaking space
Ctrl - Shift - -
Insert non-breaking hyphen
Ctrl - H
Open Search and Replace
window
Ctrl - K
Insert hyperlink
X
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Windows System Shortcuts
Many system shortcuts use the Win key
as a control
key. This key that also opens the Start menu.
Win - U
Open Accessibility Utilities
Win - E
Open File Explorer
Win - D
Show Desktop
Win - arrow keys
Change size of Window
Win - P
Switch monitor display (useful
with projectors)
Win - F
Find files on computer
Alt - Tab
Switch between open
applications (add Shift to
reverse direction)
Alt - F4
Quit application
Ctrl - F4
Close Window (also Ctrl - W )
Shift - F10
Bring up the context menu
(many keyboards have a
dedicated key
)
F2
Rename file
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Creating Accessible PDFs
First steps
 Create a properly structured and formatted Word
document
 Make sure the document properties are set via the
File > Info menu (Title and Author are most important)
 Add Alt text for images as necessary (right-click on
picture > Format Picture > Alt Text)
Save as / Export to PDF ( F12 )
Note: This process only works in Microsoft Word 2007
and 2010 using the Save As PDF Add-In. This comes
preinstalled with Word 2010 but must be downloaded
separately (for free) for Word 2007. In earlier Word
versions this is only possible with a commercial Add-In
(e.g. Adobe Acrobat).
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Styles in OpenOffice
/ LibreOffice
Ctrl - 1 ... 5
Heading level 1 ... 5
Ctrl - 0
Normal style
F12 / Shift - F12
Numbered/bulleted list
When cursor is at the start of a paragraph in a Heading
style:
Tab
Move paragraph down 1 level in
Heading outline
Shift - Tab
Move paragraph up 1 level in
Heading outline
Ctrl - M
Remove font formatting
F5
Open Document navigator
F11
Open Styles and Formatting
popup pane
Ctrl - Shift - F11
Redefine style based on
selection
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Changing styles (Word 2007+)
Define a new style
 Change the formatting of a paragraph
 Open Style menu and choose (4) or press Alt - H ,
L, Q
Change the definition of a style
 Change formatting of a paragraph with a style
 Open Style menu, right click on Style (1) and click 2 or
3 or press Alt - H , L , Context, A or M
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Creating keyboard
shortcuts in Word
Alt - F , I Opens Word options window
1. Alt - F , I , C & Alt - T - to open dialog
2. Tab between forms to choose commands
3. Alt - N to choose New key and Alt - A to Assign
new key
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Sheet 3:
Accessibility
(Pages 31 - 38)
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Essential Free Software for
Print Disabilities
Balabolka
Convert documents to voice.
Read live and save as MP3
WordTalk
Word plugin to read text in
Word documents and save as
MP3
Amis
Reader for DAISY files
Adobe Reader
Allows zoom of PDFs over
500%, includes text to speech
PDF X-Change Viewer
Best free software to allow for
writing inside a PDF. Also large
zoom. No text to speech.
VLC
Universal video and audio
player. Allows creation of
playlists and setting of
bookmarks. Good keyboard
navigation in audio/video.
MyStudyBar
Collection of accessibility tools
for easier access to text on
screen. Can be installed on
USB memory stick.
NVDA
Free screen reader, ideal for
website accessibility testing.
All titles come up at the top of search results on Google.
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Balabolka Quick Reference
Playback control
F5 / F6 / F7
Play / Pause / Stop
F9
Read out text in clipboard
F8
Read selected text
Ctrl - Alt - ← / →
Speak Slower / Faster
Ctrl - Alt - ↑ / ↓
Pitch Up / Down
Ctrl - D
Reset Pitch and Speed
Conversion into MP3
Ctrl - W
Save all text as MP3
Ctrl - F8
Save files into smaller MP3 files
Navigation
Ctrl - ↑ / ↓
Up and down paragraph
Settings
Ctrl - B
Font display settings
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AMIS the DAISY Reader
Basic Operation
Click Play / Pause button to start. Click on any text or
section title (in left hand sidebar) to immediately play it
while highlighting the text.
Settings
File > Preferences ( Alt - F , P ) will configure voice,
disable self-voicing of menus, and other options.
Basic Keyboard Shortcuts
Spacebar
Play/Pause
Esc
Skip current phrase
Ctrl ↑ / ↓
Higher/lower volume
Ctrl - + / - / 0
Higher/lower speed/reset
↑ / ↓ / ← / →
Prev/next section/phrase
More at Help > Keyboard shortcuts ( Alt - H ,
K
).
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VLC Quick Guide
VLC is a free media player suitable to playing long
audio files.
Spacebar
Play / Pause
Ctrl - L
Show / hide playlist
Ctrl - ↑ / ↓
Volume Up / Down
Shift - ← / →
Jump back/forw by 3 sec
Ctrl - ← / →
Jump back/forw by 1 min
Ctrl - Alt - ← / →
Jump back/forw by 5 min
Ctrl - T
Jump to specific Time
+ / - / =
Play faster/slower/normal
M
Mute
Ctrl - B
Open Bookmark manager
Ctrl - Y
Save playlist with bookmarks
P / N
Play Previous / Next track
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WordTalk Quick Guide
Install
This is a 2-step process: 1. Download and Install
WordTalk. 2. Run WordTalk to add to Word.
Access
Click on Add-Ins tab (2007+), View > Toolbars (2003).
Use
 Click on to speak and to stop. , ,
to play
Paragraph, Sentence, Word.
 Click on
to configure voice, colours, and turn on
keyboard shortcuts.
 To save selection as audio file click on
Shortcuts
You must first enable these in Settings > Keys.
Alt – 1 / 6
Speak / Stop speaking
Alt – 2 , 3 , 4
Speak Para / Sent / Word
Alt - 5
Speak selection
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Portable Apps and Accessibility
What are Portable Apps?
Portable Apps are applications that do not need to be
installed and can be run from a USB memory key on
any computer. But they can just as easily be run from a
document folder on your machine.
Why are Portable Apps accessible?
By being able to run them from a USB key, a print
disabled student can use any computer (for instance, in
the school, library, or at a friend's house) to help them
better access text.
How to use Portable Apps?
Simply copy the folder with the app onto a USB key or
into a folder on your computer. Open the folder and
double click on the app file. MyStudyBar and
PortableApps provide a special launcher that can be run
to provide access to all their apps.
Where to get Portable Apps?
1. MyStudyBar, EduApps, AccessApps are special
collections available from http://eduapps.org.
2. General apps (browsers, office apps) are available from
http://portableapps.com.
3. Many software download pages offer portable versions.
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Bookmarking audio in VLC
Creating bookmarks (Ctrl - B)
This is process is not fully keyboard navigable.
Opening bookmarks
Alt - L (opens Playback menu), B (opens Bookmarks
submenu), then use ↑ / ↓ to choose a bookmark.
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MyStudyBar v3
Collection of free portable accessibility apps.
Reading
Orato
Reads text copied into clipboard
Screen Ruler
Shows a single line on screen
Overlay
Puts a colour overlay on screen
Rapid Set
Quickly set Windows colours
Writing
Balabolka
Convert documents to MP3
LetMeType
Predicts words as you type
Tiny Spell
Pops up spelling corrections as
you type
Planning
XMind
Mind mapping software
Organization
Sticky notes and a Calendar
Also includes
Screen reader, Screen magnifier, Cursor highlighter,
Windows speech recognition interface.
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Sheet 4:
Accessibility
continued
(Page 41 - 48)
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Accessibility Shortcuts in
Windows 7
Win - U
Open Accessibility Utilities
(Ease of Access Centre)
Win - + / -
Zoom in / Zoom out
Win - Esc
Reset zoom
Win - T
Cycle between items on task
bar (hit Enter to launch)
Win - 1 ... 9
Launch apps on task bar
( 0 launches 10)
Win - ↑ / ↓
Maximize / restore window
(also Ctrl - F10 )
Win - ← / →
Align window to Left / Right side
of screen (great for comparing 2
windows)
Win - Shift - ↑ / ↓
Make window fill up all available
vertical space
Win - Shift - ← / →
Move window between monitors
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Using Adobe PDF Reader
Accessibility Features
Colours
Go to menu Edit > Preferences > Accessibility (also
Edit > Accessibility > Setup assistant)
Zoom (View > Zoom)
Ctrl - 4
Set text to reflow (ideal for high
zoom)
Ctrl - + / -
Zoom in / out
Ctrl - 3
Fit text to window
Automatic scrolling (View > Page display)
Ctrl - Shift - H
Start / stop text scrolling
automatically (use ↑ / ↓ to
control scroll speed)
Text to Speech (View > Read out Loud)
Ctrl - Shift - Y
Activate Text to Speech
Ctrl - Shift - B
Read from current position
Ctrl - Shift - C
Pause / resume reading
Ctrl - Shift - V
Read current page
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Speech recognition commands
for software manipulation
To get the most out of speech recognition, you must
remember certain commands that ask the computer to do
something rather than just type what you said.
Press + command
Execute any keyboard shortcut
Show numbers
Put numbers over clickable
areas (say number to click)
Scroll up / down (X)
Scroll screen up or down
(optionally with a number)
Start spelling
Open a spelling interface (for
instance if you want to enter a
web address or file name)
Switch to X
Switch to another application
Stop listening
Disable speech commands (you
can have speech recognition
configured to listen for a special
command to turn on again)
Close that
Close application
What can I say
Show available speech
commands
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NVDA Quick Guide: Reading
NVDA key is set to CapsLock or INS by default.
NVDA - ↓
Start reading from current
position
NVDA - ↑
Read current line
↑ / ↓
Read previous / next line
← / →
Read previous / next letter
Ctrl - ← / →
Read previous / next word
Ctrl - ↑ / ↓
Read prev / next paragraph
F5 or Ctrl - F5
Start over if you get stuck
NVDA - Ctrl - ↑ / ↓
Faster / slower speech
NVDA - S
Turn off / on voice / beeps
Shift / Ctrl
Pause / Stop voice
Ctrl - Alt - N
Start NVDA
NVDA - Q
Quit NVDA
NVDA is useful for testing accessibility features of
websites and PDF documents.
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Using PDF X-Change Viewer to
enter text in PDF documents
1. Download free EXE installer from http://trackersoftware.com/product/pdf-xchange-viewer.
2. Under View > Toolbars enable Comment and
Markup Toolbar and Properties Toolbar.
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Accessibility in Windows
All of these options are accessible via the Accessibility
Utilities (or Ease of Access Center) which can be
launched by Win – U .
High Contrast
Turns all Windows colours into high contrast.
Alt - Shift - PrintScreen (Turn on / Turn off)
Keyboard instead of mouse
Alt - Shift - NumLock (Turn on / Turn off)
Use 4 , 8 , 6 , 2 as arrows to move pointer on screen.
Press 5 to click or enter.
Keyboard adjustments
 Sticky keys - Press shortcut control keys one at a
time
 Filter keys - Prevent accidental repeat presses
 Toggle keys - Beep when you press Caps Lock or
Num Lock
 On Screen Keyboard - Use mouse to type
Others
Narrator (basic screen reader), Speech recognition, Visual
notification of sounds
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Productivity and Accessibility Cue Cards
NVDA Quick Guide: Navigation
Tab / Shift - Tab
Go to next / prev link, button,
form field
H / Shift - H
Go to next / prev Heading
1 / 2 / 3
Go to Heading 1 / 2 / 3
(add Shift to go back)
B / Shift - B
Go to next / prev Button
T / Shift - T
Go to next / prev Table
L / Shift - L
Go to next / prev List
I / Shift - I
Go to next / prev list Item
T / Shift - K
Go to next / prev linK
Esc
Reset focus
NVDA - F7
Pop up list of elements
( NVDA = CapsLock or INS )
Ctrl - Home / End
Go to top / bottom of page
Alt - D
Enter browser address bar
F6
Jump between browser areas
NVDA is useful for testing web accessibility features.
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Productivity and Accessibility Cue Cards
Speech recognition Commands
for text dictation
To get the most out of speech recognition, you must
remember certain commands that ask the computer to do
something rather than just type what you said.
Undo that
Deletes the last dictated chunk
Select X
Selects word or phrase
Select from X to X
Selects area
Clear selection
Unselects text
Go to X
Position cursor at X (also
start/end of the document)
Go after / before X
Position cursor after / before X
Press X
Execute any keyboard shortcut
Spell it
Spell out a word
What can I say?
Show available speech
commands
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Productivity and Accessibility Cue Cards
Sheet 5 - Misc cards
(Page 51-56)
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Productivity and Accessibility Cue Cards
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Productivity and Accessibility Cue Cards
Creating own keyboard
shortcuts in Open/Libre Office
Not fully keyboard navigable.
Menu Tools / Customize.
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Keyboard shortcuts in
Google Docs
Ctrl - Shift - 7
Numbered list
Ctrl - Shift - 8
Bulleted list
Ctrl - Alt - 1 - 6
Heading level 1 - 6
Ctrl - Alt - 0
Normal style
Ctrl - Alt - N , H
Jump to next Heading
Ctrl - Alt - P , H
Jump to previous Heading
Ctrl - Alt - M
Insert comment
Ctrl - Alt - G
Show revision history
Alt - Shift - ↑ / ↓
Move current paragraph /
selection up or down
Alt - Shift - F
Select menu bar (Use arrow
keys to navigate)
Ctrl - Shift - F
Hide/show additional controls
(increases screen space)
Look up definition of selected
word
Ctrl - Shift - Y
Note: Google Docs is an online service that can change
features without possibility to revert to earlier versions.
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Productivity and Accessibility Cue Cards
Hardware e-Book readers
E-books can be read on the computer but many people
prefer to have a dedicated device that can be held as a
book. They have a choice of a dedicated e-Reader or a
Tablet. Some people also use their Smartphone which is
similar to a tablet but with a much smaller screen.
e-Readers
 Non-reflective screen
(visible in sunlight,
requires light in dark)
 Black and white screen
 Battery life: 2-4 weeks
 Button controls (or slow
response touch screen)
 Slower page turns
 Limited audio/No video
 No or few other apps
 Typical screen: 5 - 7 in
 Cheaper
Tablets
 Reflective backlit screen
(hard to read in sunlight,
readable in dark)
 Colour screen
 Battery life: ~10 hours
 Fast, responsive touch
screen (few / no buttons)
 Fast, fluid page turns
 Full audio/video
 Large numbers of apps
 Typical screen: 7 - 10 in
 More expensive
Well-known brands
The following brands are most frequently mentioned in
published reviews. Listing does not imply endorsement.
 e-Readers: Amazon Kindle, Kobo, Sony Reader, etc.
 Tablets: iPad, Galaxy Tab, Xoom, eee Pad, Kindle
Fire, Kobo Vox, Lenovo A1, etc.
Possible advantages of physical books
Quicker browsing and jumping between sections, no
dependence on electricity, multisensory experience.
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Productivity and Accessibility Cue Cards
Calibre - Free Personal e-Book
Library Manager
What it does





Organize e-book collections
Transfer e-books to e-Readers, phones and tablets
Subscribe to free online newspapers and blogs
Read e-books on the computer
Convert e-books from and to various formats
How it works
Keyboard shortcuts
D
V
Send selected e-book(s) to your e-Reader
View selected e-book on your computer
(No Ctrl keys are necessary for these shortcuts)
Free from http://calibre-ebook.com (all operating systems).
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Productivity and Accessibility Cue Cards
Browser Add-ons for
Accessibility and Productivity
Firefox and Chrome are two popular free web browser
alternatives. Their accessibility and productivity can be
extended with the installation of free addons / extensions.
Ctrl - Shift - A
Open Addons manager to find
and install new Firefox Addons
> Tools > Extensions Open to find and install new
Exensions in Chrome
NoSquint / ChromeVis
Gives you more options for
increasing the size of text
Readability
Un-clutters web pages to make
easier reading
LastPass
Securely saves and syncs all
your passwords and form
information (uses online service
for backup)
Lazarus
Saves all data entered into
forms in case of browser crash
Fire / Smooth Gestures Use gestures with your mouse
to save mouse movement
Google Dictionary
Click on a word to get definition
Stylish
Customize websites you use
often with scripts from
UserScripts.org (Advanced)
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Productivity and Accessibility Cue Cards
Accessibility Features of MacOS
Like Windows, MacOS comes with a number of
built-in free accessibility features. Unlike
Windows, many of these are fully fledged and
MacOS users often do not need to purchase additional
accessibility software.
You can access all the setting via
Preferences > Universal Access.
System
The key features for print disabilities are VoiceOver for
reading screen content via text to speech and Zoom for
enlarging elements on screen. Other accessibility options
are also available. It is important to learn the keyboard
shortcuts associated with these features.
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Productivity and Accessibility Cue Cards