Team Care: 4 Top Management Challenges Coping with Conflict, Burnout, Compassion Fatigue and Depression in Animal Caregivers Matson Practice Management & Consulting, LLC Suzanne Matson, MA, PHR, LPC, NCC Practice Management Consultant Professional in Human Resources Licensed Professional Counselor © Suzanne Matson, MA, PHR, LPC, NCC Team Care: Coping with Conflict, Burnout, Compassion Fatigue and Depression in Animal Caregivers Introduction Welcome Bathrooms Breaks Lunch Evaluation © Suzanne Matson, MA, PHR, LPC, NCC Overview of Today Conflict The Emotional Brain Neuropsychology of Conflict Burnout Symptoms Stress and the Brain Neuropsychology of Burnout Compassion Fatigue Symptoms Coping Strategies Depression Symptoms Treatment Strategies for Depression © Suzanne Matson, MA, PHR, LPC, NCC My Background Experience Charles Schwab - 6 Years Stock Broker Training in Leadership & Management – Schwab University - Leadership Development, Finance & Management – “Six Sigma” Management of Productivity Tuition Reimbursement Program – Master’s In Counseling Psychology MA with Honors, in Counseling Psychology and Pastoral Care from Denver Seminary Training Department – Training Managers Human Resources Master’s Certificate in Human Resource Management, Villanova University Designation of Professional in Human Resources (PHR) Practice Manager/Consultant – 3 Years Conifer Veterinary Hospital Platte Canyon Animal Hospital Practice Management Consultant – Professional in Human Resources (PHR) – 4 Years Mountain Paws Veterinary Practice Coal Ridge Animal Hospital Denver Seminary Other Small Businesses & Churches Licensed Professional Counselor – 7 Years Pastoral Care & Counseling – Pastoral Connections © Suzanne Matson, MA, PHR, LPC, NCC Counseling Ministries Mountain Community Counseling Associates Let’s Talk Conflict! What are the Top 3 things about Conflict that you hate? What are the Top 5 Conflicts that arise in your workplace? © Suzanne Matson, MA, PHR, LPC, NCC The Sources of Conflict Most Difficult People Characteristics and Problems to Manage in Veterinary Medicine – Animal Welfare? Time Management Inefficiency Position of Non-responsibility Failure to Think/Failure to Communicate Conflict & Emotions Refusal to Share Knowledge Unprofessionalism Employee Simply Doesn’t Care Resistant to Change Each of these are a direct result of… How the Brain Processes Conflict and How the Brain Processes Emotion © Suzanne Matson, MA, PHR, LPC, NCC The Science of Conflict and Emotion: “The Emotional Brain” The Limbic System A group of interconnected structures that mediate emotions, learning and memory. People with Problems & Problem People •Seem to be disconnected from what is going on around them •Display Negative Emotions or is often times “Over Emotional. •Frequently Slow to Learn new things. Why is this? •Let’s look to a scientific understanding of how the brain works. © •I think you’ll be surprised at how much sense there is to the nonsense of conflict in the Suzanne Matson, MA, PHR, LPC, NCC workplace. How the Brain Works Under Stress Function of Three Main Understandings: First: The Anatomy of the Brain’s “Limbic System” – The Limbic System is a Contained, Circular Structure – There is a reason for this structure… Second: Designed for Fight-Flight-or-Freeze Survival Response – Fight-Flight-or-Freeze – Explains the standard reactions of many employees: » Argumentative (Fight) » Unavailable (Flight) » Zombie/Unresponsive (Freeze) © Suzanne Matson, MA, PHR, LPC, NCC How the Brain Works Under Stress Function of Three Main Understandings: First, Limbic System Structure Second, Fight-Flight-or-Freeze Third: Neurotransmitters – “Toxic Fumes” of the Workplace “Stress Hormones” Increase in stress-related neurotransmitters/hormones – Result: Increase in Limbic System Activity (emotion/respiratory) and – Decrease in Neocortal (thinking) Activity Then it makes sense that Good Thinking becomes impaired when working under stress. It also makes sense that Emotions begin to run high. What part of the brain is responsible for this? © Suzanne Matson, MA, PHR, LPC, NCC How Does the Brain Process Emotion? Amygdala – Emotion Center/Pleasure-Pain Center Structure involved in many brain functions including emotion, learning and memory. Part of a brain system that processes “reflexive” emotions and responses. – Fear and Anxiety – Size of an Almond – Pleasure vs. Pain – » Simple “reflexive” responses vs. Complex Processing » Neuro-pathways are “Reflexive” © Suzanne Matson, MA, PHR, LPC, NCC How Does the Brain Process Emotion? Cingulate gyrus – Required for more Complex Processing Plays a role in processing conscious emotional experience. The distance between the amygdala and cingulate gyrus, the structures in between, and the presence of stress hormones explain how it is that emotional employees can’t see the impact of their emotions on others. Without building the Neuro-pathway…the (thinking) destination can’t be reached. Explains Stagnation Resistance to Change But, How do negative emotions permeate the workplace? © Suzanne Matson, MA, PHR, LPC, NCC What about the Emotional Escalation and Deterioration of the Workplace? Physiology of the Group Emotion and anger become contagious in the workplace for the same reason that Women’s Menstrual Cycles Synchronize…. The Amygdala and Neurotransmitters play a role, and the “intelligence of the primitive brain.” The Limbic System along with the Primitive Structures of the Brain Regulate or Excite the Central Nervous System. How? Our Sympathetic Nervous Systems detect other people’s hormonal levels and respond with either synchronization and/or dis-regulation. Unconscious Process – Olfactory/Visual/Auditory Synchronization – to another person’s level of distress/excitement. Disregulation – swing between two or more states of stress. Parasympathetic Nervous System is responsible for calming us down. This requires the conscious activity of the Cingulate Gyrus. © Suzanne Matson, MA, PHR, LPC, NCC Review Conflict Controlled by the Brain Structures involved? – – – – – – – – – – LS A FFF CG AC CNS SNS PSNS NT SH © Suzanne Matson, MA, PHR, LPC, NCC Activity The Color of Words Exercise © Suzanne Matson, MA, PHR, LPC, NCC The Human Brain and Conflict Recognized Styles of Conflict Avoidance – “I’ll think about it tomorrow” Accommodate – “It would be my pleasure” Compromise – “Let’s make a deal” Collaborate – “Two heads are better than one” Compete – “My way or the highway” © Suzanne Matson, MA, PHR, LPC, NCC Break See you back in 5 Minutes © Suzanne Matson, MA, PHR, LPC, NCC Burnout & Compassion Fatigue in Animal Care-giving Let’s Talk Burnout, First! © Suzanne Matson, MA, PHR, LPC, NCC Burnout: What you will learn… What is Burnout? How Stress is Processed by the brain Neuro-endocrine dysfunction Role of Dopamine in the Brain How Dopamine influences Thinking and Behavior Symptoms of Burnout What creates burnout in animal caregivers Relationship between Burnout and Compassion Fatigue © Suzanne Matson, MA, PHR, LPC, NCC Burnout What is Burnout? Burnout is the state of extreme dissatisfaction with one’s work. Symptoms – Five Categories Poor Motivation Workplace Dread Sense of Alienation Agitation or Aggression Health Problems When we understand the impact of stress on the brain, we understand ©where these symptoms originate from… Suzanne Matson, MA, PHR, LPC, NCC Burnout Self Reflection Exercise… Symptoms – Five Categories Do I have Poor Motivation? – In What Areas Workplace Dread? – In general – Specific people I dread being around Sense of Alienation – Conscious choice to alienate self – Avoidance of others? Agitation or Aggression – In general, directed inward – In general, directed outward – Directed at specific people Health Problems – – – – Changes in sleep, appetite, weight, energy Muscle soreness Headaches Slow to recover from illness, sick more often © Suzanne Matson, MA, PHR, LPC, NCC Burnout, Stress & The Brain The Brain Stress Response Neurotransmitters (brain chemicals) activate the HPA-Axis Hypothalamic Pituitary Adrenal Axis = HPA Axis HPA-Axis: Assesses threat & Triggers a Behavioral Response Catecholamines (FFF Hormones) activate the Hypothalamus as the result of Stress. When stimulated, the Hypothalamus secretes CRF (corticotrophin releasing factor) © Suzanne Matson, MA, PHR, LPC, NCC Burnout, Stress & The Brain The Brain CRF effects brain functioning in several ways Increases Arousal, Alertness, Attention and Readiness Stimulates the Pituitary Gland to release ACTH (Adrenocorticotropic Hormone) ACTH Stimulates the Adrenal Glands to produce two glucocorticoids: cortisol, and corticosterone. Increase cortisol production helps individual to initiate their behavioral response to the stress or threat by increasing stimulatory glucose to lower fear response Over time, cortisol lowers immune response, resulting in health problems © Suzanne Matson, MA, PHR, LPC, NCC Burnout, Stress & The Brain The Brain Neural Endocrine Dys-regulation HPA-Axis should stop cortisol production when the stressor is removed. This does not always happen. – Neural pathways have been set in childhood – And, our initial conscious management of stress reinforces these neural pathways and the levels of cortisol in the brain. Conscious Management of Stress is Critical and Essential to Coping and Changing our Lives Prefrontal Cortex (PFC) Controls attention, working memory, sorts out sensory inputs, regulates inhibitory responses. PFC has a high concentration of dopamine receptors. © Suzanne Matson, MA, PHR, LPC, NCC Burnout, Stress & The Brain Role of Dopamine in the Brain Helps to Regulate… Movement as a crucial part of the basal ganglia motor loop in the brain – Fatigue – Depression Emotion, Motivation and Feelings of Pleasure (Limbic System) – Fatigue – Depression Stabilizes brain activity – facilitates brain activity – “brain fog” – Regulates the flow of information to other parts of the brain (Neuro-cognitive functioning) Acts on our sympathetic nervous system (blood pressure, heart rate) – Fatigue – Depression© Suzanne Matson, MA, PHR, LPC, NCC Burnout, Stress & The Brain Role of Dopamine in the Brain Excessive Levels of Dopamine Deficient Levels of Dopamine Normal Levels of Dopamine Addictions Addictions (food) Healthy bonding Anxiety Depression Feelings of well-being, satisfaction Compulsions Anhedonia – no pleasure Pleasure, feelings of reward in accomplishments Sexual Addiction Lack of Ambition Healthy libido Unhealthy Risk-taking Inability to ‘love’ Good feelings toward others Gambling Low libido Motivated Compulsive Activities Erectile Dysfunction Healthy risk taking Aggression No remorse about personal behavior Sound choices and decisions Psychosis ADHD Realistic expectations and thinking Schizophrenia Social Anxiety Disorder Parent-Child Bonding Sexual Fetishes Sleep Disturbance & Restless Contentment in the ‘little’ things © Suzanne Matson, MA, PHR, LPC, NCC Leg Syndrome The Balance Between… Too much or Too Little? Martha Stewart Tiger Woods 1st Date but no 2nd? “It’s not you, it’s me” Chocolate cravings? Cocaine? Indifferent to your partner/spouse? Prone to Addiction/Not Prone to Addiction © Suzanne Matson, MA, PHR, LPC, NCC The Balance Between… Too much or Too Little? Oxytocin & Prolactin Oxytocin Encourages Closeness & Attachment Trust hormone Drops in Dopamine & Oxytocin result in increased levels of prolactin. The more oxytocin you produce, the more receptive nerve cells are to oxytocin. The more dopamine you produce, nerve cells shut down to protect themselves from overstimulation and are not as receptive to dopamine the next time. Therefore it takes more dopamine to stimulate them. Calming effect on other individuals (pheremonal quality) Prolactin (excessive) Increases hostility and anxiety Increase of testosterone levels Associated with despair Increases desire for one’s own space © Suzanne Matson, MA, PHR, LPC, NCC Burnout, Stress & The Brain The Brain Under-Communication by the PFC to the HPA Axis and Amygdala – Amygdala continues to assign high emotional valence to the stressor – Setting the entire process back in motion – negative feedback loop. Long Term Effects of Stress Pre-Frontal Asymmetry – Left Frontal Brain Impairment – Increased levels of cortisol cause » damage to the hippocampus » PFC to shrink – Neuro-chemical Dysregulation – Maladaptive Feedback Cycle – The frontal brain is the last area of the brain to develop, as an individual develops. Limbic System – Structures: Thalamus, Hypothalamus, Amygdala and Hippocampus – Threat stimulates the locus coeruleus to produce noradrenaline (primary stimulatory neurotransmitter of the Limbic System. – Amygdala responds to stress by releasing CRF – Prolonged elevated cortisol levels burn out neurons in the hippocampus and amygdala and these areas have been shown to be smaller in individuals impacted by long-term stress, and traumatic stress. © Suzanne Matson, MA, PHR, LPC, NCC Burnout in Animal Caregivers Revisit Symptoms and Characteristics of Burnout in Animal Caregivers in light of the Brain… Excessive distancing from Clients Impaired competencies Low energy and dissatisfaction Increased irritability with others Depression resulting from individual, social, and work environmental factors © Suzanne Matson, MA, PHR, LPC, NCC Burnout in Animal Caregivers Burnout is Cumulative over Time Gradual build-up of dissatisfaction often related to several competing external factors Demands of the job Dealing with Clients and the Public Demands of Time Pressures in Medicine Line of Responsibilities Clearly Defined – Lack of clarity around responsibilities – Responsibility Overload Relationship Stress – Poor Relationships – Personality Incompatibility – Lack of Respect, Displays of Disrespect Stress caused by Management – Bullying Bosses – Supervisors © Suzanne Matson, MA, PHR, LPC, NCC Burnout Questions…? Is Burnout a Predictable and Foreseeable Process? © Suzanne Matson, MA, PHR, LPC, NCC Burnout – Thinking Question? What is the difference between… A frog placed into a pot of boiling water And a frog in a pot of cold water that is gradually brought up to a boil? © Suzanne Matson, MA, PHR, LPC, NCC Burnout Burnout is often a “Solvable Problem” Actions can be taken to prevent Taking a vacation usually restores Change of job is often beneficial, if necessary Changes in Work-Life Balance are helpful Level of external support and connections has been shown to impact burnout. © Suzanne Matson, MA, PHR, LPC, NCC Working Lunch Together Enjoy!!! © Suzanne Matson, MA, PHR, LPC, NCC Compassion Fatigue… What you will learn… The difference between Burnout and Compassion Fatigue What is Compassion Fatigue The context of Compassion Fatigue: Traumatic Stress Disorders How to think about How Compassion Fatigue may be Impacting your life or those you work with. Your Potential for Compassion Satisfaction Your Potential for Compassion Fatigue Your risk for Burnout © Suzanne Matson, MA, PHR, LPC, NCC Burnout & Compassion Fatigue Burnout Compassion Fatigue A state of extreme dissatisfaction with one’s work. Not necessarily associated with manifestations of trauma. A prolonged state of tension and preoccupation with the cumulative traumatic aspects of working in animal-care and veterinary medicine. Natural consequence of stress resulting from caring and helping traumatized or suffering animals or people. © Suzanne Matson, MA, PHR, LPC, NCC Compassion Fatigue Compassion Fatigue Display of outward signs and stress resulting from giving care to others. Secondary Traumatic Stress Disorder (STSD vs. PTSD) “The Stress of Caring….too Much” Beyond what is healthy Not just Emotional, Physical, but characterized by Trauma Responses Manifestations – Re-experiencing the traumatic events – Avoidance/numbing or reminders of traumatic experiences – Persistent Arousal - Hyperarousal Internal Emotional Conflict (CF) vs. External Conflicts (BO) – Set of Symptoms – Not a disease. – Prolonged exposure can result in Clinical Depression © Suzanne Matson, MA, PHR, LPC, NCC Compassion “a feeling of deep sympathy and sorrow for another who is stricken by suffering or misfortune, accompanied by a strong desire to alleviate the pain or remove its cause” “To suffer with…” © Suzanne Matson, MA, PHR, LPC, NCC Compassion Fatigue Field of Traumatology Primary Traumatic Stress PTSD – Post Traumatic Stress Disorder Secondary Traumatic Stress “the cost of caring…” Being witness to Other Terms Vicarious Trauma (VT) Emotional Contagion Cumulative Trauma Compassion Stress Repetitive Stress Injury Repetitive Emotional Self Injury – Repetition Compulsion © Suzanne Matson, MA, PHR, LPC, NCC Compassion Fatigue Self-Test © Suzanne Matson, MA, PHR, LPC, NCC Compassion Fatigue Facts… Compassion Fatigue, Burnout and Compassion Satisfaction are not significantly different for male and female veterinary professionals. Compassion Fatigue, Burnout and Compassion Satisfaction are not significantly different for those who are involved in performing Euthanasia and those who are not. Scores for all members of veterinary practice teams are similar, although veterinarians and office staff reported different sources of stress and satisfaction. Healing animals and the opportunity to work as a team are major sources of satisfaction for all staff. © Suzanne Matson, MA, PHR, LPC, NCC Compassion Fatigue Primary Traumatic Stress The traumatic event is persistently re-experienced in one (or more) of the following ways: Recurrent and intrusive distressing recollections of event, including thoughts, images or perceptions * Recurrent distressing dreams * Acting or feeling as if the traumatic event were recurring (includes a sense of reliving the experience, illusions, hallucinations, and dissociative flashback episodes, including those that occur on awakening or when intoxicated). * Intense psychological distress at exposure to internal or external cues that symbolize or resemble an aspect of the traumatic event. * Physiological reactivity on exposure to trauma cues. * © Suzanne Matson, MA, PHR, LPC, NCC Compassion Primary Traumatic Stress Persistent avoidance of stimuli associated with the trauma and numbing of general responsiveness (not present before the trauma) as indicated by three or more of the following: Efforts to avoid thoughts, feelings, or conversations associated with the trauma. Efforts to avoid activities, places, or people that arouse recollections of the trauma. Inability to recall an important aspect of the trauma Markedly diminished interest of participation in significant activities. Feeling of detachment or estrangement from others Restricted range of affect/emotions (unable to feel one’s own emotions. Sense of foreshortened future (cannot feel a sense of the future, uncertainty). © Suzanne Matson, MA, PHR, LPC, NCC Compassion Primary Traumatic Stress Persistent symptoms of increased arousal (not present before the trauma) as indicated by two or more of the following: Difficulty falling or staying asleep * Irritability or outbursts of anger * Difficulty concentrating * Hyper-vigilance * Exaggerated Startle Response * 30 days of ongoing duration, or more * Disturbance causes clinically significant distress or impairment in social, occupational, or other important areas of functioning: Evidenced by increase in family conflict, sexual dysfunction, poor interpersonal communication, less loving, more dependent, reduced social support, poor stress-coping methods. * © Suzanne Matson, MA, PHR, LPC, NCC Examples of Compassion Fatigue Symptoms Seven Categories of Functioning Cognitive Emotional Behavioral Spiritual Inter-personal Relationships Somatic Work Performance © Suzanne Matson, MA, PHR, LPC, NCC Examples of Compassion Fatigue Burnout Symptoms Seven Categories of Functioning Cognitive Lowered Concentration Decreased self-esteem Apathy Rigidity Disorientation Perfectionism Minimization Preoccupation with Trauma Thoughts of self harm or harm to others © Suzanne Matson, MA, PHR, LPC, NCC Examples of Compassion Fatigue Burnout Symptoms Seven Categories of Functioning Emotional Powerlessness Anxiety Guilt Anger or rage Survivor guilt Shutdown Numbness Fear Helplessness Sadness Depression Emotional instability Depleted Overly sensitive Self Esteem © Suzanne Matson, MA, PHR, LPC, NCC Examples of Compassion Fatigue Burnout Symptoms Seven Categories of Functioning Behavioral Self-Esteem Inpatient Irritable Withdrawn Moody Regression Sleep disturbance Nightmares Appetite Changes Hyper-vigilance Elevated Startle Response Accident proneness Losing things © Suzanne Matson, MA, PHR, LPC, NCC Examples of Compassion Fatigue Burnout Symptoms Seven Categories of Functioning Spiritual Questioning the meaning of life. Loss of purpose. Lack of self-satisfaction. Pervasive hopelessness. Anger at God. Questioning of prior religious beliefs. Loss of faith in God Greater skepticism about life and God. © Suzanne Matson, MA, PHR, LPC, NCC Examples of Compassion Fatigue Burnout Symptoms Seven Categories of Functioning Inter-Personal Relations Withdrawal Decreased interest in emotional intimacy, physical intimacy, or sexual intimacy. Mistrust Isolation from others Overprotection as a parent Projection of anger or blame Intolerance Loneliness Increased interpersonal conflicts © Suzanne Matson, MA, PHR, LPC, NCC Examples of Compassion Fatigue Burnout Symptoms Seven Categories of Functioning Somatic Symptoms Shock Sweating Rapid heartbeat Breathing difficulties Aches and pains Dizziness Increased number and intensity of medical maladies Other somatic complaints Impaired immune system © Suzanne Matson, MA, PHR, LPC, NCC Examples of Compassion Fatigue Burnout Symptoms Seven Categories of Functioning Work Performance Low morale Low motivation Avoiding tasks Obsession with details Apathy Negativity Lack of appreciation Detachment Poor Work commitments Staff conflicts Absenteeism Exhaustion Irritability Withdrawal from Colleagues © Suzanne Matson, MA, PHR, LPC, NCC Break See you back in 5 Minutes © Suzanne Matson, MA, PHR, LPC, NCC Depression… Presence of 2 or more of the following… Poor Appetite or Over Eating Insomnia or Hyper-somnia Low Energy or Fatigue Low Self-Esteem Poor Concentration or Difficulty Making Decisions Feelings of Hopelessness © Suzanne Matson, MA, PHR, LPC, NCC Coping with…” it all…” MASTERS Process of Wellness Transformation Motivation Assessment Self-Reflection Transformation Evaluating Reviewing Studying •Knowing •Being •Doing © Suzanne Matson, MA, PHR, LPC, NCC Coping with…” it all…” MASTERS Process of Wellness Transformation Motivation Intention is setting your mind to a specific task. Motivation is the force necessary or needed to actually carry out the task. Assessment Gathering factual and objective information that informs us about where we are now, and where we want to be. And, which may lead us to being happier and healthier. © Suzanne Matson, MA, PHR, LPC, NCC Coping with…” it all…” MASTERS Process of Wellness Transformation Self-Reflection Requires honesty, concentration, commitment, and forward reaching vision. Transformation The process of shifting from one mind-set that lacks wellness to one that embraces and moves toward wellness. Developing strategies and plans for change. © Suzanne Matson, MA, PHR, LPC, NCC Coping with…” it all…” MASTERS Process of Wellness Transformation Evaluating Seeking, finding, and learning about those life skills or practices that are tools for achieving success in our Life Plan. Reviewing Reviewing one’s life up to the present. – Learning from experiences, mistakes, the past Reviewing one’s future life plan for – Added wellness – New life skills – Desired outcomes for change Redefining success and failure Studying Study new things Study your Life Plan Regularly © Suzanne Matson, MA, PHR, LPC, NCC Activity Beck Depression Inventory MASTER’s Review Team Handcuffs © Suzanne Matson, MA, PHR, LPC, NCC Activity Team Handcuffs Debrief… A Metaphor for Remembering what We’ve Learned Today… © Suzanne Matson, MA, PHR, LPC, NCC Conclusion… © Suzanne Matson, MA, PHR, LPC, NCC References & Credits Compassion Fatigue in the Animal Care Community Charles Figley, Ph.D. Robert Roop, Ph.D. Healthy Caregiving: A Guide to Recognizing & Managing Compassion Fatigue Patricia Smith, Founder, Compassion Fatigue Awareness Project © Suzanne Matson, MA, PHR, LPC, NCC Compassion Fatigue Primary Traumatic Stress Direct experience of an event outside the range of usual human experience that would be markedly distressing to almost anyone. Car Accident September 11, 2001 Family violence Combat © Suzanne Matson, MA, PHR, LPC, NCC