August 2003
Agenda
Process Overview
PeopleSoft Human Resources
Create Job Requests
Hire Students
Terminate Students
Inquire on Students
On-line Documentation
Navigation Tips
Process Overview
Department
Creates
Job
Request
Job
Posted/
Advertised
Student
Applies
For Job
Department
Hires
Student
Student
Data
Overnight
Feed To
PeopleSoft
and
Kronos
Process Overview
BC Student Hire Process
Job Request created in PeopleSoft by Department
Budget checking occurs at hire, not at job request
Student I-9 Form completed in Student Services
Student Tax and Direct Deposit forms brought to HRSC
Hire processed in PeopleSoft by Department
Non-BC Student Hire Process
Paper Hire Form completed by Department
Student I-9 Form completed in HRSC
Student Tax, Direct Deposit and Personal Data forms
brought to HRSC
Hire processed in PeopleSoft by HRSC
PeopleSoft Human Resources
PeopleSoft is a database that stores related
information
PeopleSoft HR/Payroll contains employee
human resources and payroll data:
Personal Data
Job Data
Benefits Data
Position Data
Paycheck Data
Training Data
Faculty Data
Job Applicant Data
Student Hire Data
PeopleSoft Human Resources
On the Internet via Agora 24 X 7
Add it to your favorites!
1 Open Agora in
Internet Explorer
2 Enter username
3 Enter pin number
4 Click Sign In
PeopleSoft Human Resources
Select PeopleSoft Human Resource Services
PeopleSoft Human Resources
Student Hiring items located in “BC Custom” menu
PeopleSoft Human Resources
Use = Process Pages
PeopleSoft Human Resources
Inquire = Summary Pages
Create Job Requests
Department enters Job Request Information:
Department Information
Job Information
Contact Name
Website Posting
Department may use Budget Calculator to estimate the
budget dollars needed to hire students for this request
Informational only
Hire Students
Department enters Student Information:
EmplID
Payroll Information
• I-9 not completed: e-mail message sent to
student, student cannot be hired
• Pay rate is above the allowable limit: hire
is pending Student Services approval
• Hire is a foreign student: hire is pending
Foreign National Tax Specialist approval
• Once all requirements are met, student
hire is processed overnight
Terminate Students
Department terminates students who:
Were hired but never worked in the position
Leave their position before the employment period
is scheduled to end
Have graduated
Terminating students frees up funds to be used for
other students
Always use the appropriate effective date for
termination
Do not terminate students you know will be
returning to work the next employment period
Inquire on Students
Student Hiring information displayed in list format:
Student Information
Job Information
Inquire on Student Hires
by Account Code
by Department
Inquire on Job Details
by Account Code
by Department
Inquire Student Hires by Job
Inquire Jobs by Students
PeopleSoft Demonstration
On-line Documentation
On the Internet via HR Website: www.bc.edu/hr
Add it to your favorites!
Up-to-date information
Field-by-field instructions for all processes
Have a Question?
Student Job Requests
Student Services
Terry Rezzuti
Phone: (617)552-4984
E-mail: rezzuti@bc.edu
Student Hire Processing
HRSC Representatives
Phone: (617)552-4772
E-mail: hrsc@bc.edu
PeopleSoft Navigation
Human Resources Information Technology
Serene Silva
Peggy Zolad
Phone: (617)552-6421
Phone: (617)552-6424
E-mail: silvase@bc.edu
E-mail: zolad@bc.edu
Navigation Tips
Click Hyperlinks to open more options to the right.
Click the Home link to return to the PeopleSoft Home Page.
Never exit PeopleSoft without clicking the “Sign Out” link.
Go Back Home
Hyperlinks
Always Sign Out of
PeopleSoft
Navigation Tips
For those also using PeopleSoft Financials, note that menus in PeopleSoft HR open to the right
instead of opening downward.
Menus
Function
Groups
Functions
Navigation Tips
Click the hyperlinks in the Breadcrumb Trail to navigate back.
Click the New Window link to open multiple PeopleSoft windows.
Breadcrumb Trail
Open New
Window
Navigation Tips
Never use the Explorer
back button to navigate back.
Navigation Tips
When doing data entry, never press [Enter] on the keyboard.
Pressing [Enter] will SAVE information entered on the page.
Always press [Tab] or mouse-click to move out of a field.
[Enter]
[Tab]
Navigation Tips
Click the magnifying glass to open a Lookup Page to search for
field values.
Enter search criteria. The less you enter, the broader your search.
Click the “Lookup” button to perform the search.
Navigation Tips
Click hyperlink to make selection from returned search results.
Click on any
hyperlink in the
row to select it
Navigation Tips
Name searches are case sensitive and strict on format.
Format is Last,First (no space).
It is recommended that you:
1.
2.
3.
4.
Enter Last Name (case sensitive) in the field
Click the magnifying glass to open the Lookup Page
Click the “Lookup” button to perform a search on Last Name
Click on the hyperlink in the Search Results list for the name you
wish to select
Navigation Tips
Click "View All" hyperlink to view all rows of data.
Click “First” or “Last” hyperlinks to view first or last rows.
Click Left/Right Arrow buttons to view previous or next row.
View All Data Rows on One
Page
View Previous Row
View Next Row
View First Row
View Last Row
Navigation Tips
Use the “Return to Search” button to return to the
Search Results page.
Use the List buttons to return to move up or down
through the search results.