Officials:
Position:
Name:
Chair: *
Public representative of PTFA, write annual reports, newsletters,
support committee members, liaise & meet with Headteacher, plan
event calendar in conjunction with school calendar, update
Constitution, research & order online stock, assist with collection of
local stock with Vice Chair, Joint Treasurer & other Committee
Members, proposes large purchases and allocation of funds with Head
teacher
Time Commitment: 10-15
hours per month (varies)
Busiest times of Year: beginning &
end of the year, Halloween & Xmas
but flattens out; additional special
projects
Vice Chair: *
Time Commitment: 2-4
hours per month (varies)
Busiest times of Year: ongoing
support as required by Chair
Joint Treasurer
Time Commitment: 4-6
hours per month, including
attending PTA meetings.
Busiest Times of Year: ongoing,
some summer work preparing
accounts for AGM & new term
Joint Treasurer
Time Commitment: 4-6
hours per month, including
attending PTA meetings.
Busiest Times of Year: ongoing,
some summer work preparing
accounts for AGM & new term
Joint Secretary
Time Commitment: 2-4
hours per month, busiest
following each PTA meeting
Joint Secretary
Time Commitment: 2-4
hours per month, busiest
following each PTA meeting
Support Chair in duties where required, represent Chair on occasion,
i.e. liaise with Headteacher, assist with collection of local stock with
Chair, Joint Treasurer & other Committee Members
* It is proposed that hours are combined in 2014-15 & run by 2 x
Joint Chairs
Bookkeeping duties - input of financial information to Accounts Log,
ensure members handover receipts & keep appropriate records,
monitor insurances &charity status, balance the books & liaise with
the Accountant to produce annual financial reports)
Management of stock and updating of stock list, undertake banking
trips, counting & collection of floats, advising other Joint Treasurer of
balances & financial breakdowns of each event, where possible, so
accounts can be updated
Maintenance of ACES blog & ACES page on school website, assist with
marketing of ACES & related PR/other correspondence as required by
Chair, maintain ACES Members Contact List, update Calendar of Events
for current academic year, jointly take, produce & distribute Minutes
online & on school notice board of each monthly meeting, AGM and
any EGM’s
Manage stallholders, display stock at events, ensure appropriate
manning of stalls, pricing & signage at events, jointly take, produce &
distribute Minutes online & on school notice board of each monthly
meeting, AGM and any EGM’s