Excel Project 2 Test Review
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Know the different views of Excel
o Normal view-allows you to create a spreadsheet
o Page Layout view-allows you to view the document as it would appear when printed and still allows you to work in
the spreadsheet
o Page Break view-allows you to view where the pages would break in the spreadsheet
Know how to format a worksheet by choosing a theme on the Page Layout tab
o Remember that any cell modified (formatted manually) will not take on the font style of the theme
Know the arithmetic operators in Microsoft Excel and the order of operations
o Be able to do a mathematical equation using order of operations
 Negation, percentages, exponentiation, * and /, + and – (from left to right)
o Know how to change the order of operations (use parentheses)
o Know that a blank cell has a numerical value of ZERO
Know the definition of a formula and the different methods for entering a formula
o Must start with = or (+) or (-)
o Can be entered using the keyboard or the Point mode
o Cell references an be entered in either upper or lowercase and spaces are allowed before and/or after arithmetic
operators
Know the different methods for entering a function
o Keyboard
o Insert function box on the formula bar
o Sum button menu
o Function command on the Insert menu
o Name box area on the formula bar
o AutoSum menu command on the formulas tab
Know the following functions and how to use them
o Average=sums the numbers in the specified range and then divides the sum by the number of nonzero cells in the
range
o Max=displays the highest value in the range
o Min=displays the lowest value in the range
o Sum=totals the values in the range
Know how to start the Spell Checker and the different methods for using it (see pg. 129)
Know how to format dates
o Use the Number dialog box or Format Cells shortcut menu and select Date in the number tab
o 2-digit number less than 30 will be changed to 20—
o 2-digit number more than 30 will be changed to 19-Know how to rename sheets (double click on tab and type name and then ENTER or right-click and use shortcut menu to rename)
o Longer sheet names means fewer sheet tabs will display
Define and/or identify the following:
o Point Mode=allows you to point and click to select cells to be included in formula
 Cannot use arrow keys to complete entry (adds cells to formula)
o Range Finder=double click on formula, outlines cells referenced in formula (use Escape to exit)
o Conditional formatting=applies a certain format if the set conditions are met (true=format; false=no format); can
have up to 3 different conditions (Add/Delete box)
o Column widths (default-8.43 characters)=use column boundary to drag to width
o Row heights (default-15.00 points)=use row boundary to drag to height
o Best Fit=double click on column/row boundary; Excel adjusts to the longest item in column or row
o Pixel=dot on the screen that contains color
o Function=takes a value or values and performs an operation then returns the results to the cell
o Argument=values that you use with a function
 All functions begin with an = sign then the name of the function then the argument in parentheses.
Example: =AVERAGE(b4:b11)
o Condition=is made up of two values and a relational operator and is true or false for each cell in the range
o Relational operators=between, not between, <, >, =, less than = to, greater than = to
o Debugging=process of finding and correcting errors in a worksheet
o Sheet1=default sheet name given to an Excel worksheet
Know how to do the following
o Create multiple lines in the same cell (use ALT+Enter)
o Show (CTRL + ACCENT) and print (fit to one page) the formulas version
o Copy a formula or a function to a range using the fill handle and apply relative reference
o Hide columns or rows (drag boundary to 0 to hide)
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Know how to create conditional formatting for cells or a range of cells
o Home tab-Conditional Formatting-New Rule
o Set conditions and format using the rules dialog box
Know the different formatting tools and how to use them
o Currency style=adds $, commas, and two decimals to figures
 Fixed $=use the Accounting Number format on the Number tab ($ appears at far left of cell)
 Floating $=use the currency tab on the format cells menu ($ appears next to first digit)
o Comma style=adds commas and 2 decimals to figures
 Use the comma style button on the Number tab
o Percentage style=adds % sign and rounds to nearest percent
o Increase/Decrease decimals=adds more decimal places or takes away decimal places
o Alignment buttons=left, right, center (aligns data in cells) on Ribbon
 Vertical alignment tool centers vertically and is found in the format cells dialog box
o Font and font size
o Wrap text as an alternative to Alt+Enter (format cells dialog box-alignment tab)
Know smart tag icons and functions
o Paste Options=specifies how moved or pasted items should appear
o Autofill Options=options for filling cells following a fill operation
o Insert Options=lists formatting options following the insertion of rows, columns or cells
o AutoCorrect Options=undoes automatic corrections, stops future corrections
o Smart Tag Actions=lists information options for cells containing data recognized by Excel
o Trace Error=lists error checking options following the assignment of an invalid formula to a cell
o Copy, copy with formatting, copy without formatting
Know what Web queries that Office can do and how to import external data to do one
o MSN Money Central Investor 1) Currency Rates, 2) Major Indices, and 3) Stock Quotes
 Must have Internet access in order to do web queries
Know what cell referencing is and how it works (automatically adjust rows or columns when formulas are copied to a range)
Know how to print the formulas version
o Press Control + ` to show formulas instead of values
o Print in Black & White using the sheet tab in Page Setup
Know all the print options and print preview options
o Print button on Quick Access toolbar does not allow you to set print options so the print dialog box does NOT
appear
o Use the Print Preview dialog box and tabs
 Use the scaling buttons
 Fit to one page
 Scale to ____ %
 Print what
 Selection
 Worksheet
 Workbook
 Name all the print preview buttons on toolbar
o Orientation
 Landscape (wider)
 Portrait (narrower)
Know that Excel automatically recalculates after every cell entry
o Turn off auto recalculate and manually recalculate using F9 function key
Know the sheet tab navigation buttons and how to use them
o First sheet
o Right one sheet (next)
o Left one sheet (previous)
o Last sheet
Know the different SAVE options