Excel Web App
BY: MS. FATIMA SHANNAG
Overview of Spreadsheet
Electronic Spreadsheet: is a computer program that allows the user
to enter numbers and text into a table with rows and columns.
Excel is an example of electronic spreadsheet programs.
The extension for Excel file is .xlsx
Create A new Document using Excel Web
App
Open http://onedrive.live.com
Enter your username and password.
Click on Create then select Excel workbook.
The User Interface
Ribbon
Formula Bar
Active Cell
Row Heading
Sheet tab
Column Heading
Title bar
Basic Definitions:
Workbook: is a file containing related worksheets.
Worksheet: is the area which you will work in. it’s divided into rows and columns. Columns
identified by a letter and rows identified by a number.
Cell: it’s the intersection between a row and a column.
Active cell: recognized by its black outline. Data is always entered into the active cell.
A cell reference identifies the location of a cell or group of cells in the worksheet. Sometimes
referred to as a cell address, it consists of the column letter and row number that intersect at
the cell's location.
Formula bar: displays the content of the active cell, used for entering and editing data and
formulas.
Sheet tab: displays the name of the worksheet.
Working with Worksheet
Insert sheet:
1. Click
Home tab
2. Click on
Insert
3. Click
Insert Sheet
Delete sheet:
Select the sheet that you want to delete
2. Click on
Delete
1. Click
Home tab
3. Click
Delete Sheet
Working with Worksheet
Rename Sheet:
1.
2.
3.
Right click on the sheet
Select Rename option
Type the new name
Hide/Unhide sheet:
 To hide a sheet:
1.
2.
Right click the sheet tab
select hide from the menu.
 To unhide a sheet:
1. Right click any sheet tab and select unhide from the menu
2. select the sheet you need to unhide.
Working with Worksheet
Move Sheet:
1.
2.
3.
Drag the sheet to the new location.
Or right click the sheet tab you want to move and select Reorder to display the dialog box.
Select the sheet that you want to put the moved sheet before.
Select cells or range of cells
Range: is a group of adjacent or contiguous cells.
Two cell addresses separated by a colon ( : ) represent a range.
 Example: C3:D7
To select a range: drag from the upper left cell to the lower right
cell.
B2:C6
Formatting Cells
Fill Color
Borders
Wrap Text
Text
Alignments
Merge and
Center
Formatting Cells
Borders:
1.
2.
3.
Select the cell range
From Home tab click on Borders icon
Select an appropriate border from the list
Wrap Text: can be used when the text is too long, to make all of it visible by displaying it on
multiple lines, without changing the width of the column.
Merge and Center: is used to join selected cells into a larger cell and centers the contents in
the new cell.
Clear Formats or Contents or both
From Home tab – Editing group
To clear the format of the
selected cells
To clear both (content
and format) of the
selected cells
To clear the content of the
selected cells
12
Sort Data
Sorting: Allows you to arrange the selected data into ascending or descending order.
From Home tab – Editing group, click on sort
Excel has two types of sorting:
 Sort Ascending (smallest to largest).
 Sort Descending (largest to smallest).
13
Adjusting Column Width
To display the entire data in a spreadsheet, it’s required to increase the column width
1. Move mouse
pointer on column
2. Click and drag
the mouse pointer
AutoFit: adjusting the column width according to the size of the text
You can do that by: positioning the pointer on the vertical border between the current column heading
and the next column heading. When the pointer displays as a two-headed arrow, double click the border.
Inserting Multiple Rows and Columns
1.
Click in the column or row where you want to insert a new column or a new row
2.
From Home tab – Cells group, select the insert icon
3.
Select Insert Columns or Insert Rows
OR
Right click the column (letter) or row (number) heading for which you want to insert a new
column to the left or a new row above, respectively, and select Insert from the shortcut menu.
Deleting Multiple Rows and Columns
1.
Select the rows or columns to delete
2.
From Home tab – Cells group, select the Delete icon
3.
Select Delete Columns or Delete Rows
Deleting Cells
1.
Select the cell/s you want to delete
2.
From Home tab – Cells group, select the Delete icon
3.
Select Delete Cells and Shift Left or Delete Cells and Shift Up
Using Formulas
A formula is an expression that performs calculations on data contained in a worksheet
A formula begins with the equal sign (=)
A formula uses arithmetic operations to perform calculations
Examples:
=A1+B5
=F7*3
Cell References in Formulas
It is better to use cell addresses in formulas versus actual data, so if the data
changes, Excel will recalculate the result
 Example: If cell A1 contains the value 5 and you need to add B1 to this
value, use =A1+B1 versus =5+B1
Using AutoFill
AutoFill: enables you to copy the contents of a cell or cell range to continue a
series using the fill handle.
The fill handle is the small green square in the bottom right corner of an active
cell
Numeric Format
You should apply number formats based on the type of values in a cell, such as
applying either the Accounting or Currency number format to monetary values.
Numeric Formats
To apply 1000 separator (Comma
style)
To Increase Decimal
To Decrease Decimal
To change the category of number
format
To apply currency style
To apply percentage style
22
Using Functions
Function: is a prewritten formula that performs calculations automatically.
A function begins with the equal sign (=) followed by the function name and arguments in
parentheses.
 Example: =SUM(A1:A3)
The basic functions in Excel are:
1)
2)
3)
4)
5)
6)
AVERAGE
MIN
MAX
COUNT
SUM
IF
arithmetic mean
minimum value
maximum value
number of values in range
calculates a total
logical function
Insert Function
1.
Click Insert Function (located before the Formula Bar) or click Insert Function form the
Insert tab
Click here to display
function dialog box
Click here to display
function dialog box
2.
Select a
Function
Select the required function from the list
Syntax and description
of selected function
The IF Function
The IF function returns one value if a specified condition evaluates to TRUE, or
another value if it evaluates to FALSE.
Syntax: =IF(logical_test, “value_if_true”, “value_if_false”)
logical test: any value or expression that can be evaluated to TRUE or FALSE.
value_if_true: the value that you want to be returned if the logical test argument evaluates
to TRUE
value_if_false: the value that you want to be returned if the logical test argument evaluates
to False
Designing the Logical Test
The logical test is built from the logical operators.
Excel Error Messages
Charts
A chart is a visual representation of numeric data.
To insert chart:
1.
2.
Select the range of data cells.
From Insert tab – Charts group, choose one of the chart types (ex: Column)
28
Column Charts
A column chart: is used to show comparisons between items of data
Column height
indicates value
Chart area
Plot area
Value axis (Vertical
axis)
Category axis
(Horizontal axis)
29
Bar Chart
A bar chart: is column charts that have fallen over on their side
Line Chart
A line chart: is used to show trends over time
Pie Chart
A pie chart: is used to show percentages
Changing the Chart Type
To change the chart type:
 Select the chart by clicking on it.
 From Chart tab – Change Chart Type group, select the new chart type.
33
Chart Elements
Chart Title
Axis Titles
Legend
Data Labels
Data Table
Axes
Gridlines
34
Chart Elements
35