Format a Workbook
Lesson 2 – Microsoft Excel 2010
Learning Goals
• The goal of this lesson is for students to
successfully apply formatting to a worksheet that
was created in Microsoft Excel 2010. The
student will learn to edit a worksheet and apply
formatting attributes to enhance the appearance
of the worksheet.
Learning Objectives
• On completion of this lesson, students will be able to do
the following:
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Format text
Format numeric data
Format numbers as currency
Use Format Painter
Add borders to cells
Add shading to cells
Use AutoFormat
Apply conditional formats
Create and apply styles
Merge cells
Formatting: What is it and Why?
• Formatting is changing the way that something
looks.
• Proper formatting should enhance the
readability and presentation of data.
• What could you do to make text or data easier
to read?
Formatting Text
• Font – A set of printable or displayable text
characters in a specific style and size.
• Font Style – Style of font chose
• Font Size – The measurement of the typeface in
points (1 point = 1/72 of an inch)
For example:
Font: Arial Bold 12 point
Font Size: 12 point
Font Style: Bold
Formatting Text, continued.
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Use the Font group on
the Home ribbon to
change the font, font size,
and font style.
Use the Alignment group
on the Home ribbon to
change the alignment of
and indent text.
Formatting Numeric Data
• Numeric data is any number that will be used in
calculations.
• Formatting a numeric entry as text allows the
entry to be treated as text even when a number
is present in the cell.
Formatting Numeric Data, Cont.
By default,
numbers use the
“General”
format.
Applying
currency style
applies a dollar
sign, commas,
and two decimal
places.
Applying comma style
inserts commas
between groups of
thousands.
Use the
increase/decrease
decimal buttons to
add or remove
decimal places.
(Decimal places
can be used in
numbers other
than currency.
Applying
percent style
multiples the
number by 100
and adds a
percent symbol.
Using Format Painter
• The Format Painter will
copy a format from one
area to another without
altering the data.
• It will copy the font, font
size, font style, font
color, alignment,
indentation, number
format, border, and
shading.
HOW TO: Select an object with
the formatting you want, click
the format painter, click or
select the new object that you
want to apply the formatting to.
Adding Borders to Cells
• Borders will emphasize a
specific portion of a worksheet
by applying various styles and
colors of lines around a range of
data.
Adding Shading to Cells
• Applying shading and patterns
to a cell or range of cells can
draw attention to the area.
• Shading is also a good method
for improving readability of
cells.
Using Cell Styles
• The Cell Styles Command
– will apply predefined
formats to a range of cells.
– will serve as a time saver in
worksheet creation.
– will automatically apply
borders, shading, patterns,
and font changes to a range
of cells.
Creating and Applying Styles
• Styles:
– are a defined set of
formats that can be
applied to cells or a
range of cells.
– can be defined by the
user and that they
facilitate consistency
in worksheet formats.
Merging Cells
• Merging cells will convert multiple cells into one
individual cell.
• Merging cells allows for ease of formatting within
the cells.
Select the cells and click “merge and center”
in the Alignment group on the Home tab or
on the Alignment tab in the Format Cells
Dialog box.
Advanced Formatting Techniques—
Numeric formatting options