Transfer Equivalency Lookup on the Web
Jill Jerome
Network Manager
Undergraduate Admission
University of Georgia

Why have Transfer Equivalency
Lookup on the Web?

Counseling transfer students - quick tool for counselors to use

Reduce phone calls - let them look it up themselves

Reference for receptionists - no need to refer calls to evaluators

What questions do students ask?

One-to-one lookup of courses

What course can I take to satisfy English
(or Math) requirement?

What colleges offer transferable courses?

Design Considerations

Database format - most important

How do we have the data organized now?

Can it be easily imported into searchable database format?

What questions will we ask - design for ease of query resolution

Make it easy to use!

Try to anticipate questions

Limit manual input by reducing choices

Check for invalid input

Can the staff use it?

Main Page

General explanation of transfer course requirements

Make sure they understand this is only a guide - not exactly how their credits will transfer

Search Criteria

1-to-1 lookup using UGA course number

1-to-1 lookup using transfer institution course number
 lookup of all institutions offering a certain
UGA course equivalent
 lookup of all transferable courses in a particular department

Program Logic

Was an institution selected?

Has a UGA course abbreviation been entered?

Has a UGA course number been entered?

If necessary, has an institution course abbreviation been entered?

If necessary, has an institution course number been entered?

Background program logic

UGA course number - is it valid?

If so, look for transferable course from institution indicated on input form

Display results

Provide table for UGA course lookup

Background program logic

Lookup institution indicated on form

Is there a UGA course equivalent for that course?

If so, display UGA course equivalent

Background Program Logic

Is this a valid UGA course?

If not, check table of UGA courses

If so, lookup all institutions that offer that course

Display results

Background Program Logic

Lookup up institution indicated on form

Create table of all transferable courses

Do any of them transfer to the specified
UGA department?

Display results

In-House Database Use

Created by evaluators

Formerly this information resided in numerous catalogs, on pieces of paper, in people’s heads

Organizes information in one place

Updated as information arrives

College Information

Indexed by FICE Code

College name, location

List of all transferable courses

Transfer articulation notes

High School Information

ETS Code

High School Name, Location

Under construction - requirements constantly changing

Contacts Database

Local contact names

Campus resources

Codes Database

Codes required for transfer articulation

Statistics Database

Keep track of number of applications processed

Number of transcripts evaluated daily

Keep statistics of unit productivity

Transfer Articulation Report

Queries databases for all schools offering a particular UGA course

Produces report of all equivalent courses

Course Equivalency Sheets

Queries databases for all courses from a particular school that are transferable to
UGA

Produces alphabetical list of transferable courses

Benefits of Online Databases

Information can be updated in a timely manner

Everyone is using the same information

Provides resource for prospective students

Make the phone ring less!