Tallahassee COPE
Technical Assistance Workshop
Keithen Mathis, MSW
850.459.3868
kmathis@fsu.edu
Workshop Will Talk About
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Background of Tallahassee COPE
Purpose of Grant Money
Funding Level
Project Requirements
Eligibility
Review Criteria
Time Line
Mini-Grant Application
How to Apply
Tips for Preparing your Application
Where to get Help
Background
Florida A & M University, Florida Family Network,
and the Tallahassee COPE Coalition is a partner
with the Blue Cross and Blue Shield of Florida
Foundation (BCBSF Foundation) in addressing the
causes of childhood obesity in the City of
Tallahassee and Leon County. In coordination with
public, corporate and media partners in our
community, we developed the Tallahassee Call to
Action Plan. We are seeking proposals from eligible
organizations (see page 2) that will support and
promote the strategies, activities and policies
outlined in the call to action, which can be
accessed: www.tallycope.org.
Purpose
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To support qualifying local eligible organizations,
government entities, community coalitions and faithbased organizations that provide community education
and outreach on the importance of good nutrition,
physical activity and healthy weight for children and their
families.
To increase community access to physical activity
opportunities (built environment) and activities.
To increase access to healthy food and nutrition.
To increase the consumption of healthy foods and the
amount of physical activity children receive.
To develop or strengthen collaborative efforts to
implement local public policies that promotes physical
activity and healthy eating.
Funding Level
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Approximately $200,000 in
Community Engagement Grants to
support approximately 20- 25 grants
for the City of Tallahassee/Leon
County based projects.
Grants will vary in size from a
minimum of $1,000 to a maximum of
$10,000 per year.
Only one grant per organization will
be funded.
Project Requirements
Approach & Strategy
The approach of the Community
Engagement Grants is to fund programs
that support and promote the strategies,
activities and policies outlined in the
Tallahassee COPE Coalition Call to Action
plan. Therefore, it is imperative that an
organization explicitly addresses how its
proposed program relates to one or more
of the target areas within the Call to
Action plan:
Project Requirements
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Engage and support best practices, data gaps, and
policies
Design, implement and evaluate local communitybased health and wellness programs
Engage and support of school-based wellness
programs and youth leadership initiatives
Engage and support early childhood development
education and parental and family
involvement and engagement
Engage and support access to local healthy foods
Engage and support physical activity and access to
visual and cultural performing arts for local youth
Project Requirements
Preference will be given to projects that:
 Address health disparities, cultural barriers,
disadvantaged communities, and the engagement
of youth, parents, seniors and families.
 Demonstrate sustainability and contribute to the
sustainability of the Tallahassee COPE Initiative.
 Engage community members in the implementation
of strategies that launch new or expand existing
programs; and/or
 Collaborate among different organizations,
especially across sectors, to operationalize
approaches addressing childhood obesity.
Project Requirements
7 Strategies for Success
 Target interventions with at-risk communities
and low-income children
 Increase access to healthy food
 Promote changes in parenting and families
 Promote changes in childcare and school
settings
 Promote changes in the environment
 Address marketing and advertising practices
 Address health care providers and systems
Coordination and
Collaboration
Applicants are strongly encouraged to collaborate with
community partners and stakeholders such as:
 City of Tallahassee or Leon County Government
 Healthcare systems and providers
 Schools and after-school programs
 Early childhood advocates and providers
 Community, faith-based, youth and senior organizations
(we are encouraging intergenerational learning)
 The media and marketing community
 Agencies that provide access to physical activities and
exercises
 Tallahassee employers
Eligibility
Eligible Organizations
 501©3 Tax Exempt Non-Profit Organizations
 State Government
 City and County Government
 Academic Institution
 Public School
 County Health Department
 Neighborhood Associations
 Public Library
 Health Organizations
 Faith Based Organizations
Eligibility
Ineligible Organizations
Grants will NOT be awarded to or for:
 Individuals
 Fundraising events or celebrations
 Political or lobbying organizations or
activities
 Religious organizations for religious
purposes
 Private foundations
 Type III Supporting Organizations
Eligibility
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Programs or organizations that do not directly
serve Floridians
Organization located outside Florida
Organizations that discriminate against others
based on weight, age, race, ethnicity,
religious-preference, sexual-orientation,
physical and mental abilities, socio-economic
status, etc.
Programs and projects that pay for, or
reimburse individuals for, premiums, co-pays,
deductibles and other health insurance-related
expenses
Eligibility
Allowable Costs and Activities
 Salaries and benefits for staff
 Program supplies
 Conferences or symposia
 Equipment
 Printing, publications or media projects
 Office supplies
 Support of health professional training and
support of project training and
development
Eligibility
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Travel
Existing operating costs
Support for community education activities
that are consistent with the Tallahassee
COPE Coalition’s mission
Consulting projects to help an organization
improve its capabilities, capacity,
efficiency and/or effectiveness
Eligibility
Unallowable Costs and Activities
 Scholarships
 Individual Costs
 Membership fees
Review Criteria
All of the following grant criteria
scoring range consist of the following:
 Unsatisfactory
 Marginally Acceptable
 Satisfactory
 Very Good
 Exceptional
Review Criteria
The Criteria consist of the following:
 Alignment with the Tallahassee COPE Call
to Action Points.
 Sustainability
 Community engagement
 Collaborative Efforts
 Capacity with children/youth and families
 Capacity to work on healthy eating and/or
active living
Timeline
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Applications are due December 20,
2012.
Successful proposals will be notified
by the end of January 24, 2013 by
telephone.
Declined proposals will receive a
letter by January 17, 2013.
Funding decisions will be publicly
announced on February 25th.
The funding cycle for the grants is
March 1, 2013 – February 28, 2014.
How to Apply
Complete the following and submit to:
Mail: by December 20, 2012:
Sokoya Finch
Florida Family Network
P.O. Box 6129
Tallahassee, FL 32314
Or
EMAIL: by December 20, 2012:
Community Engagement
Grant Application
I.
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ORGANIZATIONAL INFORMATION
Organization Name
Tax ID Number (Employer Identification
Number)
Mailing Address (PO Box or Street)
City, State, ZIP Code
County
Phone
FAX (if applicable)
Website (if applicable)
Community Engagement
Grant Application
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Mission Statement
Population(s) Served by the Requesting
Organization
Geographical Area Served by Requesting
Organization
Programs and Activities of the Requesting
Organization
Annual Operating Budget of the Requesting
Organization
Amount of Funding Requested
Names, Titles and Business Affiliations of
Board of Directors
Community Engagement
Grant Application
II.
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Organization Primary Contact Information:
President, CEO, Executive Director
Prefix
First Name
Middle Name or Initial
Last Name
Suffix
Title
Email
Office Phone and extension
Cell Phone
Community Engagement
Grant Application
III.
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Application Contact Information (if different
from Organization Primary Contact)
Prefix
First Name
Middle Name or Initial
Last Name
Suffix
Title
Email
Office Phone and extension
Cell Phone
Community Engagement
Grant Application
IV.
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Project/Program Information – Your
proposal/application will not be
considered if the word limits are
exceeded_________________________________
Project/Program Title
Amount Requested Annually (not to exceed
$10,000 per year)
Project/Program Total Budget
Grant/Funding Period (in months: 12 or 24)
Community Engagement
Grant Application
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County (ies) to be Served
Call to Action Focus Area(s) to be Addressed.
(Please read the complete Call to Action that your proposal
directly addresses one or more of the key items listed within the
Call to Action focus areas.)
Number of People to be Served. Specify if unduplicated
or repeat participants.
Target Population to be Served. Please describe the
population/ community to be served -- ages, ethnicity, race,
languages, genders, ability, economic status, etc. – (Limit 100
words.)
Community Engagement
Grant Application
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Project/Program Need. Summarize what you are proposing
to do and what results you hope to achieve. Why is this
project/program needed in this community and how does it align
with the call to action? (Limit 250 words)
Project/Program Goals, Activities Outcomes and
Measures of Success (including timeline). Provide a
general description of how you plan to address the needs
described above and how you plan to determine results. (Limit 3
goals and 100 words)
Outreach Strategies. Describe how your project will target,
recruit and retain program participants. Include the names of
organizations with which you may partner to recruit participants.
Attach letters of commitment as appropriate. (Limit 250 words)
Community Engagement
Grant Application
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Other Funders and/or Community
Partners (if applicable). Describe
relationship, including amount of funding from
each (if applicable). Attach letters of
commitment (if applicable).
Who is responsible for the project
implementation? Provide name(s), job
title(s). If new position, attach job description
(see instructions at end of application).
Community Engagement
Grant Application
V. Project Line-Item Budget and Narrative
VI. Attachments
 IRS Letter of Determination: Provide a copy
of the IRS letter designating your nonprofit status with
the Internal Revenue Service.
 Job Description(s): Provide a job description
ONLY if the grant will be used to hire someone
associated with managing or supporting the proposed
project.
Community Engagement
Grant Application
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Letters of Commitment and/or Memoranda
of Understanding: Provide ONLY if the proposed
project requires the collaboration of other
organizations/agencies. Items must be signed by
that organization/agency and clearly outline its
commitment to the proposed project.
Organization’s Audited Financial Statement
or other statement of financial activities.
Project logic model: See website for the
Embrace and Tallahassee COPE Logic models as
examples.
Tips For Preparing Your
Application
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Download and print out the mini-grant
guidelines and attachment forms
Review the questions and requested
documents in the grant application then
collect the necessary information and
materials
Prepare your grant application before
starting the mini-grant application process
Go to the Tallahassee COPE FAQ if you
have any questions or need clarification
Tips For Preparing Your
Application
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Allow a minimum of ten hours to complete
and submit the mini-grant application and
have it fully completed 72 hours before the
due date
Please do not wait until the last minute to
apply for this grant because you may
encounter technical problems that will
prevent you from completing the grant
application on time or by the deadline
For Application Help and
General Assistance
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Keithen Mathis, Grant Technical
Assistant: email: Kmathis@fsu.edu
or telephone: 850.644.9709 or cell:
850.459.3868.
Miaisha Mitchell, COPE Leadership
Team: email: Mmiaisha@aol.com or
telephone: 850.224.8404 or cell:
850.284.0366
The Grant Proposal
Writer’s Plea
Grant me the courage
to write and submit a grant
serenity to deal with the
denial of the grant
the wisdom to know whether to
revise and resubmit the grant....
Please Grant Me A Grant!!!!
S. Coley & C. Scheinberg
Questions?
Now
Go Write!