ANNUAL REPORT 2013/14
PRESENTATION TO THE
PORTFOLIO COMMITTEE ON
SPORT & RECREATION –
VOTE 20
SRSA
1
Background
Mandate

The main responsibility of SRSA is to develop national policies and
guidelines for sport and recreation in the country.

Partners assisting with implementation are provinces and municipalities as
well as SASCOC, National Federations, and other agencies such as NGOs.
•
Despite the delivery of sport and recreation in three different spheres of
Government, the actions and initiatives within SRSA’s mandate were
coordinated to maximise impact.
•
The Department administers two public entities namely; Boxing South
Africa and the South African Institute for Drug-Free Sport.
SRSA
2
Background
Leadership
•
The Department is led politically by Minister Fikile Mbalula, who
is deputised by Mr Gert Oosthuizen.
•
Mr Alec Moemi is the administrative head of the Department
(Director-General). His deputy is Ms Sumayya Khan, who holds the
post of Chief Operations Officer (COO).
•
There are 7 Chief Directors, including the CFO, forming the next
level of authority, below the COO.
SRSA
3
Strategic Intent
Vision & Mission
•
The Vision of Sport and Recreation South Africa (SRSA) is ‘An active
and winning sporting nation’.
While this vision indicates the core focus of SRSA’s current
endeavours, the scope of the vision expresses firm commitment to
achieving a significant and positive nationwide impact.
•
SRSA
The Mission is to transform the delivery of sport and recreation by
ensuring equitable access, development and excellence at all levels
of participation and to harness the socio-economic contributions
that can create a better life for all South Africans.
4
Update on recurring issues
Human Resources
•
The current organizational structure does not adequately support the
revised strategy of the Department (following the approval of the
NSRP) and to rectify this situation, the development of a more
suitable and expanded structure is continuing.
•
The organizational review is an intensive exercise which has to
remain compliant to applicable prescripts and inclusive of all
relevant stakeholders including organized labour. The pace has
therefore not been as fast as we had wished.
•
Directors are now placed permanently where they were initially
deployed. The deployment was intended to expose them to wider
operations of SRSA, thus widening their understanding of the SRSA
5
mandate.
SRSA
…Update on recurring issues
Office Accommodation
• Based on the final analysis and the economics of relocating
in the period under review SRSA realised it is not favourable
to relocate as planned.
• Sourcing a partially adequate building, which was the only
available during the period under review, would require the
Department to supplement accommodation funds received
from NT with goods and services allocations.
• This would defeat the objectives of providing quality services
to more people of our country. The challenges of the current
building notwithstanding, the Department will, for the shortterm, extend its stay until adequate space is secured at
reasonable cost.
SRSA
6
Accounting Officer’s Overview
•
In line with National Development Plan (NDP) SRSA continued to
introduce important policy developments that paved the way to
transform the delivery of sport and recreation by ensuring equitable
access, development and excellence at all levels of participation and
to harness the socio-economic contributions that can create a better
life for all South Africans.
•
To this effect, we have seen the expansion of outdoor facilities
playing a crucial role in diversifying the offerings to the public. South
Africa has seen a continued growth in outdoor physical activity in
many forms ranging from walking, boot camp sessions, mums and
babies classes, outdoor yoga and lately outdoor gymnasiums readily
available for people to use in parks and other open spaces. SRSA has
recognised the value of outdoor facilities and has started with the
erection of such facilities in various parts of our South Africa. 7
SRSA
Accounting Officer’s Overview cont...
School Sport
•
The NSRP in tandem with the NDP have flagged the school sport
programme as an anchor programme of Sport and Recreation South
Africa (SRSA).
• Since the signing of the Memorandum of Agreement (MoU) in
November 2011 between SRSA and the Department of Basic
Education, SRSA established the National Steering Committee and
Provincial Sport Structures whose responsibility is implementation of
the undertakings of the MoU.
SRSA
8
Accounting Officer’s Overview cont…
School Sport
•
The South African Schools Sport Championship staged in December
2013 was a resounding success, where approximately 8, 000
participants from all provincial school teams, participated in 12
different sporting codes. Participation was for athletes from under
13 to under 19 age groups, boys and girls, including learners with
disabilities.
• This Championship and its lead-up events at District and Provincial
levels has increased the opportunity for learners from all schools to
participate in a national multi-coded sport event.
SRSA
9
Accounting Officer’s Overview cont…
School Sport
•
28 Talented athletes were identified by National Federations and are
now supported through the Ministerial School Sport Bursary to
pursue their sport aspirations whilst pursuing their studies. The
Sport Bursary is provided to learners at Grade 8 until they finish
their Grade 12.
•
The Department supports schools by providing sports equipment and
playing attire on an annual basis. The provision of attire is linked to
the training of officials. As at the end of the reporting period,
approximately 650 schools had benefited from this initiative.
SRSA
10
Accounting Officer’s Overview – Events
Events hosted and supported during the year under review
SRSA
1.
CHAN 2014
•
South Africa successfully hosted the Confederation of African Football (CAF)
African Nations Championship (CHAN) early in 2014. SRSA received a once-off
allocation of R158.5 million for the hosting of CHAN in 2013/14, of which R120
million was for the support of the host cities and R36 million for the local
organising committee. Sixteen teams played 32 matches in the period 19
January 2013 to 10 February 2013 in five host cities. South Africa met all the
obligations and it was recognised that the profile of AFCON was raised by South
Africa hosting the tournament.
11
Accounting Officer’s Overview – Events
2. Nelson Mandela Sport and Culture Day
•
In partnership with the Department of Arts and Culture, SRSA hosted a very
successful inaugural Nelson Mandela Sport and Culture Day in Johannesburg,
Gauteng Province. The day was part of the Unite Campaign aimed at entrenching
social cohesion and nation-building.
3. Professional Sports Leagues
SRSA
•
Basketball South Africa was supported towards the establishment of the
National Basketball League (NBL) in September 2013.
•
Netball South Africa was assisted towards sourcing sponsorship for their Netball
Premier League (NPL) set to start in the 2014/15 financial year. (Details of these
leagues are provided in the Departmental performance overview – p30.)
12
Accounting Officer’s Overview – Events
4. Boxing Indaba 2013
• Following the iZindaba held throughout the country, the National
Boxing Indaba was held on 27 & 28 September in Pretoria.
•
SRSA
About 250 delegates attended the National Indaba. The first day
of the Indaba (27th) witnessed a boxing tournament that featured
female boxers. (The main resolutions adopted at the Indaba are
reflected in the performance overview of the Department – p31.)
13
Accounting Officer’s Overview – Events
5. SA Sports Awards
• The 8th anniversary of the South African Sports Awards
was held in November 2013 at Sun City in North West
Province. This event recognises and rewards the sports
men and women for their outstanding accomplishment
in and out of the field of play.
The main purpose of the South African Sports Awards is to
profile the important role played by sport and recreation in
contributing towards social cohesion, nation building and
global peace and prosperity. Over the years, this awards
function has earned the stature as the most supreme and
premium event in the South African sport and recreation
calendar, second only to the Laureus Sports Awards.
SRSA
14
Performance Information by Programme
SRSA work during the period under review was divided into five
programmes, namely:
•Programme 1: Administration
•Programme 2: Sport Support Services
•Programme 3: Mass Participation
•Programme 4: International Liaison and Events
•Programme 5: Facilities Coordination
SRSA
15
PROGRAMME 1: ADMINISTRATION
Sub-Programme: Ministry
• All the targeted 9 collaborative agreements were signed with provinces.
Sub-Programme: Management
• Following its self-assessment score of ‘3’, the moderated score came back a ‘2’
with advice to implement certain requirements for it (score) to increase. We are
working hard to implement the recommendations of DPME in this regard.
• All the targeted 34 institutional performance reports were overseen.
SRSA
16
PROGRAMME: ADMINISTRATION contin…..
Sub-Programme: Strategic Executive Support
• All the targeted 5 strategic documents were completed and produced (
Programme of Action, Strategic Plan; Annual Performance Plan,
Estimate of National Expenditure, Operational Plan).
• An electronic Monitoring and Evaluation system was not developed as
targeted, Management Committee called for further consultation on the
system in view of the pending ICT Systems migration to Microsoft
Enterprise solution.
• All the targeted 7 institutional performance reports were produced and
managed. These include Quarterly performance reports; MPAT
report;2012-13 Annual Report; and AENE.
• NSRP annual implementation progress report was produced as
targeted.
SRSA
17
PROGRAMME: ADMINISTRATION contin…..
Sub-Programme: Corporate Services
Communication & Information
• 10 more than the targeted 3 sport and recreation promotion campaigns were
launched. Target was exceeded because of challenges and developments in
the sector necessitated additional launches after target setting. Most of the
events were planned; but not the related launches.
• The 2014 exhibition on Sport in the Struggle was launched on 25 March
2014 at the Apartheid Museum in Johannesburg. The exhibition focused on
forgotten sports heroes who were denied the chance to reach the pinnacles of
sport due to Apartheid, and whose names don’t appear in the annals of
South African sport. The 2014 exhibition is the 2nd edition of these
exhibitions that serve as the sport sector’s contributions to the Human Rights
month.
SRSA
18
PROGRAMME: ADMINISTRATION contin…..
Communication & Information
• The SA Sports Awards and the Andrew Mlangeni Green Jacket Awards were
held as planned to celebrate yesterday and today’s excellence in sport.
Legal Services
• Various Bills and Draft Regulations were produced and
processed. These documents are at different stages of
processing. The full list appears under the section on ‘key policy
developments and legislative changes’ of this Annual Report.
Human Resources
• It took more than 6 months to fill posts against the set target. This was among
others, due to the declined appointments; failure to get a suitable candidate
internally (posts advertised internally first); failure to get a suitable candidate
externally, thus requiring re-advertisement.
SRSA
19
PROGRAMME: ADMINISTRATION contin…..
… Human Resources
• Advertising of posts, was also delayed by the organisational structure review
that SRSA is undergoing. A moratorium was put in place in anticipation of
the approval of the reviewed structure. On seeing the delays towards
approval, the moratorium was lifted.
• 150 against the target of 100 employees were trained, target was exceeded
due to increased interest towards skilling of employees; especially in view of
cross-cutting task team system and rotation of staff.
• 5 against the target of 12 Health and Wellness programmes were conducted –
the under achievement was due to the review of the Health and Wellness
programme.
SRSA
20
PROGRAMME: ADMINISTRATION contin…..
Information & Communication Technology
• 4 quarterly status reports on the upgrading of the ICT system were
signed off.
•
Master System Plan (MSP) and Knowledge Management System were
not developed as planned. Because the development of MSP has been
overtaken by the introduction of an ICT Governance Framework for
Government.
•
Information Management System was not developed. Lengthy
consultation on possible migration to Microsoft put paid to this system.
Work done could end up been obsolete, depending on the final decision
on the migration issues.
SRSA
21
PROGRAMME: ADMINISTRATION contin…..
Information & Communication Technology
• The draft ICT Governance Framework will be presented to the
Management Committee for consideration.
•
SRSA
The migration to Microsoft will also receive attention because it has a
bearing on other ICT-related decisions.
22
PROGRAMME: ADMINISTRATION contin…..
Labour Relations
• It took an average of 28 days to resolve a grievance against the set target
of 30 days.
Sub-programme: Office Accommodation
• 12 reports on active Service Level Agreements relating to the
infrastructure, logistical, security, and support services rendered, were
overseen and signed off on monthly and quarterly basis.
•
•
SRSA
4 quarterly office relocation progress reports were signed off as planned.
It took and average of 6 days against the target of 30
days turn around time for payments of rental, rates
and taxes.
23
PROGRAMME 1: ADMINISTRATION contin…..
Sub-programme: CFO
Financial Management
• 39 reports against the target of 32 financial reports were submitted in line with
prescripts. Reason being the baseline that was used, omitted the quarterly Payment
turn-around reports that National Treasury introduced.
Supply Chain
• Service provider database is operational.
• 12 asset reconciliation reports were signed off.
• The SCM processes have improved drastically after introduction of the new delegations
of authority. As a result SRSA has not incurred any unauthorised, fruitless and
wasteful expenditure during the year under review. Although recognized in the period
under review, the only recorded irregular expenditure (of R161 000) was due to line
function officials not following the supply chain processes in 2012/13.
SRSA
24
PROGRAMME 1: ADMINISTRATION cont...
Sub-programme: Internal Audit
• 2 charters (SRSA Internal Audit Charter / Audit Committee Charter;
and the Risk Management Committee Charter) were reviewed and
approved.
• 2 plans (Internal Audit Plans and Risk Management Plans) were
approved and implemented by Audit Committee.
• 8 Reports were presented to the Audit Committee and Risk
Management Committee.
SRSA
25
PROGRAMME 2: SPORT SUPPORT SERVICES
The following sub-programmes comprise the Sport Support Services
Programme:
• Programme Management: Sport Support
Services
• Sport and Recreation Service Providers
• Club development and Support
• Education and Training
• Scientific Support.
SRSA
26
PROGRAMME 2: SPORT SUPPORT SERVICES
Sub-programme: Programme Management
• All planned 16 Programme performance reports were consolidated and signed.
Sub-programme: Sport and Recreation Service Providers
• 68 against the target of 60 NFs received financial support; reason being funding
of additional sport & recreation bodies was a result of rising need and fruitful
engagements with such bodies.
• National federation grading framework was developed and implemented.
• National federation support service needs analysis was conducted.
• 2 consolidated National Federation Transformation Progress Reports were
produced.
SRSA
27
PROGRAMME 2: SPORT SUPPORT SERVICES CONT…
Sub-programme: Club development and Support
• Club system was developed and implemented through a pilot project in
Limpopo and KwaZulu-Natal.
Sub-programme: Education and Training
•
The target to support 8 national federations to develop
training programmes was not achieved. The three national
stakeholders, SASCOC, CATHSSETA and SRSA agreed that
this deliverable is the responsibility of SASCOC. Therefore,
SASCOC is taking a lead in its implementation. An
implementation plan was formulated towards assisting
achievement.
•
SRSA
The sector skills plan and strategies were developed in conjunction with
CATHSSETA as planned.
28
PROGRAMME 2: SPORT SUPPORT SERVICES CONT…
Sub-programme: Scientific Support
•
Talent identification and development strategy was
developed and implemented. Through this strategy, talented
athletes were identified at the school sport championships
and placed in sport focus schools.
•
An average of 58 against the target of 71 athletes &
coaches were assisted by means of scientific support
programmes. The target was not achieved due to lapsing of
contracts. No new intakes were made as the programme is
being wound down.
•
Four scientific conferences including the WADA Conference
and the ‘I Play Fair’ Sport Law Conference, were organised
and ‘Think Sport Journals’ were produced.
SRSA
29
PROGRAMME 2: SPORT SUPPORT SERVICES CONT…
Sub-programme: Scientific Support (cont…)
•
SRSA fully complied with international anti-doping regulations
as planned.
•
The planned knowledge management system was not
implemented and maintained because of capacity challenges
within the responsible unit. System proposal was however
drafted and approved. The knowledge management forums are
now operational (2014/15).
SRSA
30
PROGRAMME 3: MASS PARTICIPATION
The following sub-programmes comprise the Mass Participation
Programme:
• Programme Management: Mass Participation
• Community Mass Participation
• School Sport.
SRSA
31
PROGRAMME 3: MASS PARTICIPATION
Sub-programme: (Programme Management)
• Mass Participation and Sport Development Grant evaluation report was produced and
submitted to National Treasury.
Sub-programme: Community Mass Participation
•
The number of Mass Participation and Sport Development
Grant performance reports submitted was not met because
of poor response from provinces in the 4th quarter of the
period under review.
• 25 038 against the target of 25 000 participants participated in sports promotion
projects managed by SRSA.
• Following increased overall interest from the eligible
sportspeople, 206 against the target of 200 volunteers, were
registered in the National Sport Volunteer Corps Programme.
SRSA
32
PROGRAMME 3: MASS PARTICIPATION
Sub-programme: School Sport
•
The 2013 National School Sport Championships
were held in December, in Bloemfontein, Free
State, as planned.
• SRSA was found wanting in terms of teacher capacitation, towards
enabling their (teachers’) schools to to adequately participate in
the school sport leagues. To this effect, the Department will further
engage the CATHSSETA. The NFs will also be engaged further
towards meeting the requirements for accreditation by the SETA.
SRSA
33
PROGRAMME 4: INTERNATIONAL
LIAISON & EVENTS
The following sub-programmes comprise the Programme:
• International Liaison
• Major Events.
SRSA
34
PROGRAMME 4: INTERNATIONAL
LIAISON & EVENTS
Sub-programme: International Liaison
• Strategic Bilateral Relations:
South Africa provided technical assistance to Lesotho with regards to COSAFA U20 Youth Championships as well as exchange of expertise regarding the Sports
Awards. Bilateral Consultations were also conducted at Ministerial level with
Jamaica and Bulgaria during the 4th World Conference on Doping in Sport
hosted in November 2013 in Sandton, South Africa.
The Department continued implementation of the agreement signed between RSA
and Cuba for youth from South Africa who enrolled for the degree of sport and
Physical Education in Cuba. The students were also booked for research work in
South Africa.
SRSA
35
PROGRAMME 4: INTERNATIONAL
LIAISON & EVENTS
• Multilateral Engagements:
14 against the target of 3 multilateral engagements were supported. This is mainly
due to full details relating to some of the activities, not having been known at the
time of target setting.
Sub-programme: Major Events
•
Sports tourism:
The 2014 CAF Africa Cup of Nations Championship (CHAN) tournament and the 2013
WADA Conference were used as international sporting events/conferences to
showcase SA as a sports tourist destination. CHAN unlike the AFCON that South
Africa hosted in 2013 features teams comprising African players plying their trade in
their local leagues.
In addition, the Department supported the launch of the Kagisho Dikgacoi Foundation
(KDF) held in October 2013 in London, United Kingdom. A Ministerial Visit was also
undertaken to Namibia in support of the Namibia Sport Awards in October 2013.
SRSA
36
PROGRAMME 4: INTERNATIONAL
LIAISON & EVENTS
•
SRSA
Facilitation of Visas for sport people:
All requests relating to the assistance with facilitation of the provision of visas
for sport people were successfully met. These include assistance to the different
codes and structures: Baseball, Boxing, Cricket, Wrestling, Gymnastics and
Swimming; as well as the UCI African Cycling Centre, ICC Africa-Cricket.
37
PROGRAMME 5: FACILITIES
COORDINATION
The following sub-programmes comprise the Facilities Programme:
• Planning and Advocacy
• Technical Support.
SRSA
38
PROGRAMME 5: FACILITIES
COORDINATION
Sub-programme: Planning & advocacy
•
A facility plan was published as planned and the status report regarding the
maintenance and usage of the stadia built or refurbished for the 2010 FIFA World
Cup was developed following engagement of all the FIFA 2010 Facility managers.
•
The Facilities Classification Framework was completed. This framework will assist
in classifying facilities into different categories, which will inform the kind of
support that should be provided to each. This framework will become handy once
the facility audit is completed.
• The planned number of national facilities audit reports could not be generated due
to non-existence of the database. Pre-audit processes became longer than
anticipated as various options were being considered. Meetings had to be held with
among others, CSIR, STATS SA, municipalities and Provinces.
SRSA
39
PROGRAMME 5: FACILITIES
COORDINATION
SUB-PROGRAMME: PLANNING & ADVOCACY
Sub-programme: Technical Support
• Norms and Standards for Sport and Recreation Infrastructure were not gazetted
as planned. This is because after the norms and standards were finalised, the
plan to gazette them was reviewed and management needed to take a decision
in this regard.
• The current facility norms and standards will be treated as a
working document that is updated in response to
developments. The norms and standards will thus, not be
gazetted once updated in the 2014/15 financial year.
• 17 against the target of 16 sport for social change projects were assisted with
facilities’ technical support. The target was exceeded because of the additional
project that was in response to added need.
SRSA
40
PROGRAMME 5: FACILITIES
COORDINATION
•
The Department has installed and handed over to the communities, the
Community Outdoor gyms in Mitchells Plain, Western Cape and Mabopane in
Gauteng. This equipment allows easy access to communities to exercise within
their communities. It will also provide a positive diversion to the social ills that
plague our society. The outdoor gyms will be further be rolled out in the
2014/15 financial year.
•
Through our partnership with the Sports Trust, the Department managed to
install multi purpose courts in the following areas: De Doorns in the Western
Cape, Matatiele in the Eastern Cape, Makhado in Limpopo, Carolina in
Mpumalanga, Mabopane in Gauteng, Theunissen in the Free State and Tlhameng
in North West.
SRSA
41
PROGRAMME 5: FACILITIES
COORDINATION
• The second phase of the Sport for Change (SfC) Programme that started in 2010
for completion by November 2012, could not be completed as planned due to
various delays. The programme completion date was then rescheduled for end
August 2014.
To overcome areas of underperformance:
• The Department will ensure that communities have access to sports facilities by
rolling out the outdoor gyms throughout the country.
•
SRSA
The Department will continue to lobby municipalities and Local authorities that
urban roads have proper pavements, develop cycle lanes and install trafficcalming measures, provide pedestrian walks, cycling lanes, and open parks.
42
GOVERNANCE
Risk management strategies:
• The Department has developed a risk management
strategy which guides the process of identifying and managing risks and is being
reviewed regularly to ensure that it remains current and relevant.
Risk assessments:
• Risks are assessed regularly through the formalised and inclusive workshopbased approach which is supplemented by the analysis of the expert report
(AGSA, Internal audit etc) and historical data analysis. The Audit Committee of
SRSA monitors and reviews the top ten significant risks facing the Department on
a quarterly basis. The Audit Committee has a Risk Management Committee which
is its sub-committee and it has an Independent Chairperson from outside the
public service.
SRSA
43
GOVERNANCE
Fraud and Corruption
• The Department’s Fraud Prevention Plan was developed and approved. The plan
forms part of Anti-Fraud and Corruption Policy. The Plan was reviewed and
presented to the Management Committee (MANCO) for consideration.
Health Safety and Environmental Issues
• The safety and health of staff and visitors are of paramount importance to Sport
and Recreation South Africa. In addition, SRSA acknowledge the role it has to play
with regard to caring for the environment. The Departmental Safety Health and
Environment (SHE) Committee, with representation from nominated staff and from
organised labour have been established and it is functioning well. The
Chairperson of this Committee reports directly to the Management Committee
(MANCO) as well as to the Risk Management Committee.
SRSA
44
GOVERNANCE
Minimising Conflict of Interest
• In terms of the Financial Disclosure Framework SRSA SMS members disclosed
their financial interests by the 30th of April. During recruitment of human
resources, the panel members complete declaration forms on their relationship
with the candidates that are to be interviewed.
• In terms of the Code of Conduct for Supply Chain Management Practitioners, all
supply chain practitioners are provided with a code of conduct and they sign to
declare their understanding of such a code. The code obligates all SCM
practitioners to the extent required by their position, to declare any business,
commercial and financial interests or activities undertaken for financial gain that
may raise possible conflict of interest. Bid Evaluation / Adjudication Committees
or Teams (BEC/BAC) sign a declaration form on their relationship with the
bidders whose bids are to be considered.
SRSA
45
GOVERNANCE
Audit Committee Report
• The Audit Committee has noted a great improvement on the
management of the performance information by the department and
its quarterly reporting to the Audit Committee improved drastically
during the year under review. This was proven by the unqualified
opinion expressed by the Auditor-General South Africa on Audit of
Performance Information for the first time.
• Audit Committee is satisfied that the department has implemented
measures to monitor its transfer payments to Provinces and National
Federations and is taking steps to ensure that DoRA grants to the
Provinces are utilised accordingly.
SRSA
46
GOVERNANCE
Audit Committee Report
• The Audit Committee concurs and accepts the conclusions of the
Auditor-General South Africa on the Annual Financial Statements
and Annual Report.
• It is the opinion of the Audit Committee that the audited Annual
Financial Statements, read together with the report of AuditorGeneral South Africa, should be accepted.
SRSA
47
HUMAN RESOURCE MANAGEMENT
Policy Development
•SRSA has finalised the drafting of its new organisational structure and negotiations
are underway with the Department of Public Service and Administration and
organised labour to phase the project in over a period of three (3) years.
•The Overtime and Flexible Working Hours policies, were adopted in both the
Departmental Bargaining Chamber as well as the Management Committee (MANCO)
of the Department.
SRSA
48
HUMAN RESOURCES
Employment and Vacancies by Programme
Table 3.2.1
Programme
Number of
posts on
approved
establishment
Number of
Posts
filled
Vacancy
Rate
Number of
employees
additional to the
establishment
Programme 1
175
114
61
8
Programme 2
26
23
3
6
Programme 3
23
15
8
2
Programme 4
8
5
3
0
Programme 5
7
5
2
1
239*
162*
77
17
Total
SRSA
49
HUMAN RESOURCES
Employment and Vacancies by Salary Bands
Table 3.2.2
Number of posts on
approved establishment
Number of posts filled
Vacancy Rate
Salary band
Number of employees
additional to the establishment
Lower skilled ( 1-2)
0
0
0
0
Skilled(3-5)
63
40
23
10
Highly skilled production (6-8)
55
35
20
2
Highly skilled supervision (912)
89
62
27
4
Senior management (13-16)
32
25
7
1
Total
239*
162*
77
17
* Excluding 2 Ministers
SRSA
50
HUMAN RESOURCES
Filling of SMS posts
Table 3.3.1
SRSA
SMS Level
Total number of
funded SMS
posts
Total number of
SMS posts filled
% of SMS posts
filled
Total number of SMS posts
vacant
% of SMS posts vacant
DirectorGeneral/
Head of
Department
1
1
4%
0
0%
Salary Level
16
0
0
0%
0
0%
Salary Level
15
1
1
4%
0
0%
Salary Level
14
6
6
24%
0
0%
Salary Level
13
24
17
68%
7
100%
Total
32
25
100%
7
100%
51
HUMAN RESOURCES
Annual turnover rates by salary band
Table 3.5.1
Number of employees at beginning
of period-1 April 2013
Appointments and
transfers into the
department
Terminations and
transfers out of the
department
Turnover rate
Salary band
Lower skilled ( Levels 1-2)
0
0
0
0
Skilled (Levels3-5)
31
3
2
3.2%
Highly skilled production (Levels 6-8)
38
0
3
-7.8%
Highly skilled supervision (Levels 9-12)
65
0
6
-9.2%
Senior Management Service Bands A
13
0
0
0
Senior Management Service Bands B
6
0
0
0
Senior Management Service Bands C
1
0
0
0
Senior Management Service Bands D
1
0
0
0
Contracts
16
20
5
93.7%
Total
171
23
16
4.0%
SRSA
52
HUMAN RESOURCES
Reasons why staff left the Department
Table 3.5.3
Number
% of Total Resignations
Death
1
6.5%
Resignation
3
20%
Expiry of contract
1
6.5%
Dismissal – operational changes
0
0%
Dismissal – misconduct
4
27%
Dismissal – inefficiency
0
0%
Discharged due to ill-health
0
0%
Retirement
2
13%
Transfer to other Public Service Departments
4
27%
Other
0
0%
Total
15
100%
Total number of employees who left as a % of total
employment
15
9.2%
Termination Type
SRSA
53
HUMAN RESOURCES
Leave Utilisation
Table 3.10.1 Sick leave for the period 1 January 2013 to 31 December 2014
Total days
% Days with
Medical
certification
Number of
Employees
using sick
leave
% of total
employees
using sick
leave
Average days
per employee
Estimated
Cost (R’000)
Lower Skills (Level 1-2)
0
0%
0
0%
0
0
Skilled (levels 3-5)
312
81%
35
26%
9
139
Highly skilled production (levels 6-8)
316
80%
34
25%
9.2
226
Highly skilled supervision (levels 9 12)
536
84%
55
40%
10
873
Top and Senior management (levels
13-16)
91
88%
12
9%
8
278
Total
1255
82.3%
136
100%
9
1516
Salary band
SRSA
54
HUMAN RESOURCES
Leave Utilisation
Table 3.10.3 Annual Leave for the period 1 January 2013 to 31 December 2013
Total days taken
Number of Employees using
annual leave
Average per employee
Lower skilled (Levels 1-2)
0
0
0
Skilled Levels 3-5)
849
43
20
Highly skilled production (Levels 6-8)
907
40
23
Highly skilled supervision(Levels 9-12)
1536
68
23
Senior management (Levels 13-16)
463
24
19
Total
3755
175
21
Salary band
SRSA
55
SRSA
SRSA
PART E:
FINANCIALS
56
56
REVENUE
The Department of Sport and Recreation (SRSA) is amongst the nonrevenue generating government departments. The revenue for the
department as mainly made up of the annual appropriation received
from the National Revenue Fund. The voted funds increased by 1%
translating into R10 million compared to the R1, 063 billion received
in the previous financial year. In real terms the allocation for SRSA
has decreased considering that additional funding was once-off
SRSA
special funding for the CHAN 2014.
The Department has also received R210, 000 generated from
recovery of telephone expenses from staff, interest on the bank
accounts and sale of motor vehicles.
SRSA
57
57
SRSA
57
EXPENDITURE
The Department expensed almost all funds allocated in the current
financial year. The amount to be surrendered is only R457, 000 of
the R1, 073 billion received from the Revenue Fund. The funds
utilized amounts to 99, 9% of the allocated funds. The spending is
summarized in the following categories. The detail breakdown is
included in the notes to the financial statements.
Compensation of Employees
The spending on compensation to employees is 99.8% for the year.
This was achieved because there was a virement of R9.2 million to
goods and services effected during the year. This was to enable the
Department to defray expenses in the Community Mass Participation
unit.
SRSASRSA
58
58
SRSA
58
EXPENDITURE (cont)
Goods and services
Good and services are showing a 99.4% spending. The following
should be noted
Advertising
The Department reduced the advertising on various platform media as we
have entered into a partnership with the SABC and Supersport, where
events are thus covered at a reasonable and lesser cost
Operating Leases
The expenditure of the operating lease of R15.8 million includes the accrual
payments of the previous financial years of 2011/12 and 2012/13.
Venues and Facilities
The payments made are for venue & facilities shows an increase by 26%
due to the introduction of new project like the Nelson Mandela Sport &
Culture day.
SRSASRSA
59
59
SRSA
59
EXPENDITURE (cont)
Venues and Facilities
The payments made are for venue & facilities shows an increase by 26%
due to the introduction of new project like the Nelson Mandela Sport &
Culture day.
Training and Development
The above amounts included an amount of R9,690 (prepayment) for
training that was to be attended in April 2014 and the service provider
wanted payment before the officials can attend the training workshop
Other Operating Expenses
In the current year under review there was a decrease of R5.5 million in
the printing & affiliation fees. Affiliation fees are normally paid in the
years when there are international & continental competitions
SRSASRSA
60
60
SRSA
60
EXPENDITURE (cont)
Aid Assistance
The roll-out of the “Sport for Change” project has been increasing
since the beginning of the financial year. Hence there is increase in
funding and expenditure is at R3.8 million. So far about 27 out 53
sport facilities will completed by the end of June 2014.
Transfers
All funds earmarked transfers for transfers to provinces,
municipalities, entities and non-profit intuitions have been processed
as such.
SRSASRSA
61
61
SRSA
61
FINANCIAL MANAGEMENT
Challenges:
• Rate of staff turnover in finance and supply chain unit
• The vacancy of the Director: Finance
Achievements :
• Clean Audit Report
•Unqualified opinion from AG for consecutive years
• No emphasis of matters reported by the AG on financial statements
• Reduction in number of issues raised by the AG
SRSASRSA
62
62
SRSA
62
BUDGET AND EXPENDITURE TREND
EXPENDITURE AGAINST BUDGET 2011/12 TO 2013/14
Financial year
Budget
R’000
Expenditure
R’000
Percent
2011/12
820 880
810 622
98.8%
2012/13
1 063 099
1 054 084
99.2%
2013/14
1 013 485
1 073 029
99.9%
SRSASRSA
SRSA
63
63
63
BUDGET AND EXPENDITURE TREND
EXPENDITURE 2013/14 PER PROGRAMME
Per Programme
Final Appropriation
Actual Expenditure
Variance
R'000
R'000
R'000
Expenditure as a % of
Final Appropriation
%
Administration
114 711
114 567
144
99%
Sport Support
Services
219 978
219 978
0
100%
Mass Participation
573 208
573 208
0
100%
International
Liaison and Events
160 707
160 695
12
99
4 881
4 580
301
99%
Facilities
Co-ordination
SRSASRSA
SRSA
64
64
64
BUDGET AND EXPENDITURE TREND
EXPENDITURE 2013/14 PER ECONOMIC CLASSIFICATION
Expenditure as a
%
DEPARTMENT OF SPORT & RECREATION
SA
of final
Final
Appropriation
Actual
Expenditure
Variance
Appropriation
R'000
R'000
R'000
%
Current Expenditure
Compensation of employees
Goods and services
76 690
76 572
118
99%
182 779
181 000
1 779
99%
617 591
617 591
-
100%
20 648
21 794
(1 146)
105%
174 656
174 656
-
100%
1 121
1 030
91
92%
Transfers and Subsidies
Provinces & Municiaplities
Departmental agencies and accounts
Non-profit institutions
Payments for capital assets
Machinery and equipment
Software and other intangible assets
SRSASRSA
SRSA
65
65
65
TRANSFER PAYMENTS
TRANSFER PAYMENTS
Name of institution
Final Appropriation
R’000
Amount Transferred
R’000
497 591
497 591
6 552
6 552
SA Institute for Drug-Free Sport
14 024
14 024
loveLife
32 240
32 240
160 399
160 399
2014 CHAN LOC
36 000
36 000
Mangaung
28 500
28 500
Polokwane
28 500
28 500
Cape Town
63 000
63 000
MPP DoRA Grant
Boxing SA
National Federations
SRSASRSA
66
66
SRSA
66
MASS PARTICIPATION PROVINCIAL ALLOCATIONS
Province
2013/14
Division of
Revenue Act
Roll Overs
Actual
Transfer
Amount
spent by
province
% of funds
spent by
department
R’000
R’000
R’000
R'000
%
Eastern Cape
61 334
Free State
68 870
65 369
95%
38 832
38 832
38 823
99%
Gauteng
88 269
88 269
87 832
99%
Kwa-Zulu Natal
79 883
79 883
79 883
100%
Limpopo
56 529
7 025
63 554
59 618
94%
Mpumalanga
44 772
2 368
47 140
53 655
113%
Northern Cape
30 806
30 806
28 816
94%
North West
41 596
42 883
41 796
98%
Western Cape
55 570
55 570
56 034
101%
515 757
511 826
99%
497 591
SRSASRSA
SRSA
7 536
1 237
18 166
67
67
67
FINANCIAL PERFORMANCE
Achievements:
• Unqualified opinion from AG for consecutive years
• No emphasis of matters reported by the AG on financial statements
•No emphasis of matters reported by the AG on performance information
• Reduction in number of issues raised by the AG.
SRSA
68
SRSA
68
FINANCIAL PERFORMANCE
ADUTOR-GENERAL’S REPORT:
• I evaluated the reported performance information against the overall criteria of
usefulness and reliability.
• I evaluated the usefulness of the reported performance information to determine
whether it was presented in accordance with the National Treasury’s annual reporting
principles and whether the reported performance was consistent with the planned
programmes.
• I further performed tests to determine whether indicators and targets were well
defined, verifiable, specific, measurable, time bound and relevant, as required by the
National Treasury’s Framework for managing programme performance information
(FMPPI).
SRSA
69
SRSA
69
FINANCIAL PERFORMANCE
ADUTOR-GENERAL’S REPORT:
• I assessed the reliability of the reported performance information to determine
whether it was valid, accurate and complete.
•I did not raise any material findings on the usefulness and reliability of the reported
performance information for the programmes Sport Support Services and Mass
Participation.
Opinion
•In my opinion, the financial statements present fairly, in all material respects, the
financial position of the Department of Sport and Recreation South Africa as at 31
March 2014 and its financial performance and cash flows for the year then ended, in
accordance with the Modified Cash Standards as prescribed by National Treasury and
the requirements of the PFMA.
SRSA
70
SRSA
70
WORKING TOGETHER, WE CAN MAINTAIN THE 2013/14
CLEAN AUDIT.
We’ll now take questions and advice from the Honourable
Members.
Thank You.
Mr Alec Moemi
ACCOUNTING OFFICER
SRSA
71