Library Assembly: Presenting the
Confluence Wiki as an Alternative for
Document Management
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What is Document Management?
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storage of documents
retrieval of documents
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How do we currently manage documents?
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The I drive
The library website
Miscellaneous other places on a
department level, both electronically and
in hard copies
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ALLSHARE
4
MORE ALLSHARE
(and this isn’t even
the whole thing)
5
6LIBDOCS
Document Management Strategies Considered by
the Communication and Document Management
Working Group (CDMWG)
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Free Wiki Websites: no guarantee of security; comes
with page ads.
Google Docs: cannot guarantee permanent access,
security, or quality support.
Dedicated AOK Wiki: we lack adequate technical staff
to install and maintain our own Wiki.
Blogs: lack key features for this type of Document
Management.
Blackboard Wiki: geared towards classes; not userfriendly.
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Confluence Wiki
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Already purchased and supported by
campus OIT
Quite user-friendly
Has many options for customization
Secure
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Location
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Access to I Drive is
through the network
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Access to Confluence is
through the Web, via
http://spaces.umbc.edu
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Filing and Retrieval
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Fewer options with
Windows layout
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Confluence
navigation is much
easier to understand,
organize, and access.
10
Security
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With Confluence, the user can set the
security on a page-by-page basis OR
designate security for an entire group of
pages.
Access can be limited for viewing,
editing, and commenting.
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Retention Period & Archiving
Easy to see (and even restore) old versions of the same document.
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Document Creation
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Already-created files can
easily be attached to the
Wiki.
New documents can be
created within Confluence
using WYSIWYG Rich Text
or Wiki Mark-up.
Copying and pasting from
outside Confluence to
inside a Wiki does work.
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Distribution
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Documents can be viewed on the Web
RSS feeds are available for pages
Content can be exported as HTML, XML, and
excellent-looking PDFs.
It is possible to hyperlink to pages within
Confluence; accessibility depends on
permissions for each page.
Tiny Links are provided for each page.
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