ADOT FLEET OPERATIONS OVERVIEW
Western States Highway Equipment Managers Association
43 Annual Conference
Seattle Washington
Aug. 29th – Sept. 1st
Arizona Department of Transportation Presentation
Presenter
Dennis Halachoff
Fleet Operations
Manager
ADOT FLEET OPERATIONS OVERVIEW
Arizona Department of Transportation – Equipment Services
ADOT FLEET OPERATIONS OVERVIEW
Fleet Makeup
Fleet of 4,253 vehicles & other equipment with a replacement
value of $227.8M
Light Highway
Other Equipment
812
1618
1572
251
Non-Highway Construction
Heavy Highway
ADOT FLEET OPERATIONS OVERVIEW
Fleet Makeup
Replacement Code System
 Average age of Fleet 9.9 years
 1,540 pieces of equipment are currently beyond
(37.7% of the fleet)
 This represents a $63.9M replacement backlog
F G H J
Exceeds Life
K L M
1 Year
N P Q
2 Years
R
½ Life
S
Overhauled
Based on Miles and Age
economic life
T
U
In Life Cycle
Warranty
ADOT FLEET OPERATIONS OVERVIEW
Maintenance Operations
LITTLEFIELD
14 FULL SERVICE SHOPS
PAGE
FREDONIA
Shop Locations
7 SATELLITE SHOPS
KINGMAN
Man-Power:
FLAGSTAFF
HOLBROOK
101 Wrench Turners
 12 Lead Technicians
 89 Repair Technicians
PRESCOTT
PAYSON
SHOW LOW
GAME & FISH
SPRINGERVILLE
49 Overhead
 13 Shop Supervisors
16 Parts Personnel
 20 Office (Admin/Clerical)
CAPITOL MALL
AVONDALE
YUMA
PHOENIX
MESA
CASA GRANDE
GLOBE
SAFFORD
TUCSON
12 Vacancies
DOUGLAS
ADOT FLEET OPERATIONS OVERVIEW
Maintenance Operations
PAGE
10 ASE Blue Seal Shops
KINGMAN
Capitol Mall
Casa Grande
Flagstaff
Holbrook
Kingman
Page
Prescott Valley
Safford
Tucson
Yuma
FLAGSTAFF
HOLBROOK
PRESCOTT
97 (81%) Technicians ASE Certified
18 (67%) Parts Specialist ASE Certified
CAPITOL MALL
YUMA
Equipment Services has 20% of all
ASE Blue Seal Shops in Arizona
Technicians can receive $25.00 per month for each
certification held before core or master level status.
Maximum Stipend = $1000.00
CASA GRANDE
SAFFORD
TUCSON
ADOT FLEET OPERATIONS OVERVIEW
Maintenance Operations
Work Summary FY11





41,852 Repair/PM Work Orders processed
3,510 of those were accomplished by Mobile Service Technicians
27,622 work orders were completed within 24 hours
$5,264,871 in parts were processed
406,893 repair/service parts were issued
ADOT FLEET OPERATIONS OVERVIEW
Funding Process
 During FY11 Fleet Management initiated 89 equipment buys utilizing 4 financing sources.
 489 equipment items were purchased with a combined acquisition value of $19.5M dollars
 3rd Party funded - 228 pieces of equipment - $12,485,173.
 EQS funded - 137 pieces of equipment - $ 2,596,971
 User funded – 47 pieces of equipment - 1,528,101
 Federally Funded – 77 pieces of equipment - $2,896,109
ADOT FLEET OPERATIONS OVERVIEW
Funding Process
Rental Rates
Rental rates are based on a combination of two factors:
 A fixed monthly charge to recover the cost of the Fleet Management organization
 A variable usage charge based on miles or hours to recover the cost of maintaining the Fleet
 Recapitalization funds are held at a higher level and not distributed to the divisions to be later paid
back to the Equipment Fund
ADOT FLEET OPERATIONS OVERVIEW
Current Challenges and Impacts
40 Federal & State Agencies Supported
LUSD
ADOT FLEET OPERATIONS OVERVIEW
Current Challenges and Impacts
COPE - Commission on
Privatization & Efficiency
Equipment Corrosion
Environmental
Washing Equipment
Oilboot cleaning
Unsecured Funding
Renewed Hiring Freeze threat
New Employee Benefit Changes
Insurance
Retirement
ADOT FLEET OPERATIONS OVERVIEW
New Technologies
Automated Motor Pool
ADOT FLEET OPERATIONS OVERVIEW
New Technologies
Solar Light Bars
Equipment highlights and basic features include:
53” Argent Light bar with self-contained (14) Solaris LED light heads,
four (4) solar panels, four (4) lithium-ion battery packs
 Labor to install or transfer to another vehicle less than one (1 ) hour
Light bar operates from its own power. Lithium-ion batteries it can
trickle charge the vehicle battery when fully charged
Wireless six-button controller with multiple light patterns and rear
arrow stick pattern
A minimum of 12-hour continuous operation or 5 day/4-hour operation
Three flash patterns (increasing speed)
ADOT FLEET OPERATIONS OVERVIEW
New Technologies
Solar Light Bars (cont)
Equipment highlights and basic features include:
Low battery warning feature that gives the operator a
visual warning the light bar batteries are below 15%
charged (approximately two operating hour left)
Emergency operation from vehicle cigarette outlet
when emergency switch is on
Automatic night power operation. Drops to SAE Class
2 light output for Mode 1 and 2
ROI is projected between 12 – 15 months depending
upon fuel costs and actual use
ADOT FLEET OPERATIONS OVERVIEW
New Technologies
Solar Light Bars (cont)
This program was recently mentioned in AASHTO News
For Immediate Release Contact: Tony Dorsey
Monday, June 27, 2011 tdorsey@aashto.org; 202-624-3690
State DOTs Respond to Lean Times with Technology and Innovation
(Washington DC) – The high cost of motor fuels, coupled with decreases in spending for all modes of
transportation, is presenting significant challenges and opportunities for state departments of transportation
across the country.
“Many state departments of transportation are turning to technology and environmentally sensitive solutions
to cut fuel consumption, improve efficiency, and save money,” said John Horsley, executive director of the
American Association of State Highway and Transportation Officials. “State DOTs are facing some of the
steepest revenue declines in decades. Without these innovative solutions, the impact on the condition and
performance of our roads and bridges would be even greater.”
State transportation departments in Arizona, Indiana, Kansas, Michigan, and New Hampshire offer some
examples.
ADOT FLEET OPERATIONS OVERVIEW
New Technologies
Solar Light Bars (cont)
This program was recently mentioned in AASHTO News
The Arizona Department of Transportation is testing a new solar-powered system to eliminate the
need to keep its vehicles idling while parked near traffic. This new technology allows emergency
lighting mounted on work trucks to remain illuminated even when the engine is turned off.
“Exploring innovations like solar-powered safety lighting on construction vehicles taps one of
Arizona’s best natural resources – abundant sunshine – and allows the department to reduce fuel and
maintenance costs for these trucks,” said John Halikowski, ADOT director of the Arizona Department
of Transportation. “This is an effort with environmental, cost-savings, and stewardship benefits. It
demonstrates our efforts to find new solutions for age-old challenges.”
Currently, ADOT construction staff is field testing 37 trucks equipped with the new solar technology.
ADOT is also participating in a program to cut the department’s annual travel by 15 percent by
encouraging employees to use technologies such as videoconferencing and by implementing
alternative work schedules to cut the total number of days employees spend traveling to and from
construction sites throughout the state.
ADOT FLEET OPERATIONS OVERVIEW
MORE……
Current Challenges and Impacts
ADOT Street-sign
Warns of Rogue Panda
FLAGSTAFF - Authorities in Flagstaff are assuring residents there are no rogue pandas roaming the city after some
pranksters got creative with an electronic street sign.
The Arizona Department of Transportation-controlled sign was set up to warn drivers not to make left turns at a busy
intersection. But motorists heading to work Monday morning got an entirely different message: "Rogue panda on rampage."
A passer-by reported the hacked sign to police at about 3 a.m. Monday.
Transportation Department spokeswoman Mackenzie Nuno says the sign was restored to its original message by 11 a.m. She
says the agency has no suspects, but she noted the hackers would have needed specialized equipment to change the sign's
message.
Flagstaff police Lt. Ken Koch tells the Arizona Daily Sun that citizens can rest assured there are no problems with rogue
pandas in the city.
ADOT FLEET OPERATIONS OVERVIEW
Fuel, Environmental, Training & Scales Management
 56 fueling locations statewide
 1,200+ customers / day
 Largest IGA is DPS
 4.4 million gallons pumped
annually
 103 fuel storage tanks
 700,000+ gallon capacity
ADOT FLEET OPERATIONS OVERVIEW
Fuel, Environmental, Training & Scales Management
Cost Savings per Gallon
ADOT vs. Retail
 Diesel (0.45)
 Unleaded (0.44)
Average Annualized Savings of
$1,900,000
ADOT FLEET OPERATIONS OVERVIEW
Fuel, Environmental, Training & Scales Management
Environmental Awareness & Technical Training
ADOT FLEET OPERATIONS OVERVIEW
Fuel, Environmental, Training & Scales Management
Enforcement Scales
Management
a successful partnership with MVD/ECD
 20 Ports of Entry
 87 Scales
70 mobile enforcement scales
ADOT FLEET OPERATIONS OVERVIEW
Fuel, Environment, Training & Scales Management
FY’11
Total Weighs
6,207,402
 Issued Citations
$2,053,990
ADOT FLEET OPERATIONS OVERVIEW
Management Information Systems
What We Do
 Administer, maintain and test upgrades to our vendor-supplied Fleet and
Fueling systems
 Application Development
 Maintain and coordinate use of systems in equipment in the field
 Vehicle diagnostic equipment
 Application Hosting – GAME, DEMA
ADOT FLEET OPERATIONS OVERVIEW
Management Information Systems
Objectives
 Provide Equipment Services a competitive advantage
through the use of information
 Deliver innovative solutions to improve productivity of
personnel
 Provide world-class customer service
 Equipment Services
 Other ADOT
 Outside Agencies
 Modernize our infrastructure and applications
ADOT FLEET OPERATIONS OVERVIEW
Management Information Systems
Major Initiatives
 Automated Motor Pool (AMP)
 Traffic Operations Signal Warehouse
 Multimodal Planning Division
 Credit Card Payment Bridge
 Thin Clients / Server-based computing
 Snow Readiness reporting
 Globe District snowplows AVL Systems
ADOT FLEET OPERATIONS OVERVIEW
QUESTIONS ?
CONTACT INFO:
Dennis Halachoff
602-712-7284
DHalachoff @azdot.gov
THANK YOU !