Grade 3 Writing Assessment
2012
Training for the Grade 3 Writing Website
Highlights
• Teachers will enter student assessment data on the
Grade 3 Website: https://gcap.tsars.uga.edu/g3w/
– The website will be pre-populated with student
demographic information
– Teachers will select their students from a list of students at
their school
– There are no paper reports to fill out or submit.
• System and School Coordinators can log in to
monitor the assessment process:
– https://gcap.tsars.uga.edu/g3w/monitor
2
2012 Grade 3 Writing Assessment
Timeline
Date
Activity
January 24-26
Training Webinars hosted by GaDOE
March 19
Grade 3 Website goes online
March 19-30
Assessment Window
April 6
GCA retrieves data from website to generate summary reports
(website will be down temporarily)
April 9 – End of
School Year
Website will remain online: teachers may access the site to
generate reports or to assess new students; only data entered by
April 6 will be included in summary reports
May 11
Summary reports will arrive in systems
3
Grade 3 Website Information for
Teachers
https://gcap.tsars.uga.edu/g3w/
4
Website Overview
• Teachers will record student assessment data on the
Grade 3 Writing website:
https://gcap.tsars.uga.edu/g3w/
• After you enter performance levels for your students’
writing samples, your students’ individual student
reports will be available as a PDF file.
• The Georgia Center for Assessment will retrieve the
student data to generate summary reports.
• You will not have to fill out any paper reports.
5
Logging In
• Website for Teachers
https://gcap.tsars.uga.edu/g3w/
– Teachers will use their email addresses as their
login names and will create their passwords when
they go to this site for the first time.
– Teachers will have to enter a confirmation code
when signing in the first time.
– School Coordinators will provide teachers with a
confirmation code
6
Teachers: Creating Your Account
• Go to the teacher
website
https://gcap.tsars.uga.edu/g3w/
• Click on the “Create
Account” link
• This will take you to
the page to set up
your account.
7
Teacher Sign Up
•
•
•
•
•
•
Enter your first and last name
and your email address.
Your email address will be
your Login ID.
Select a password and enter
it into the password field and
repeat the entry for
confirmation.
Passwords should be at least
6 characters with no spaces
Enter your school system’s
confirmation code. Ask your
school coordinator for this
code.
Click “Sign Up” to create your
account.
8
Select Your School
• After you sign up,
you will be taken to
your profile page.
• Select your school
from the drop down
menu.
• Confirm your school
by selecting it a
second time.
• Click “save profile.”
9
What if I select the wrong school?
• If you accidentally select the incorrect school
from this drop down menu, contact Jeremy
Granade or Roggie Boone at GCA.
– jgranade@uga.edu
– roggie@uga.edu
– Toll free: (888) 392-8977
10
Home Page
• Click on “View
Class List” to
access the list
of students at
your school.
• You will be able
to select your
students from
this list.
11
Class List Page
• The first time you go
to your class list
page, there will not
be any students
listed.
• You may select
students for your
class list by clicking
on “Add New
Student from DOE
Database”
12
Selecting Students
• You will see a list of
students in your
school.
• To add a student to
your class list, click on
“select” to the right of
the student’s GTID#.
• As soon as the student
is selected, you will be
taken to a page to
enter performance
level ratings for that
student.
13
Assessing Your Students
• Select a performance
level for each domain in
each type of writing:
– N = Does Not Meet
– M = Meets
– E = Exceeds
• If you are unable to
assess a student for a
particular type of
writing, select “N/A.”
• Text Box for Comments
• Click “Save Changes” at
the bottom of the page.
14
Selecting and Assessing Students
• Note that when you select a student, you will then
enter performance level ratings for that student.
• Have your performance level ratings for each domain
and each type of writing with you before you select a
student to assess.
• You will select and assess one student, save the data,
and then move on to select and assess the next
student.
• Repeat this process until you have assessed all your
students.
15
Sample Student Assessment
• This is an example of
a completed student
assessment page.
• Note the comment
explaining why
performance levels
were not assigned
for narrative writing.
• After you click “Save
Changes,” you will be
taken back to your
class list page.
16
What if one of my students is not on the
DOE Database list?
• The student information in the database is
based on Pre-ID Cycle 3.
• Students who enrolled after this date will not
be included in the list of students at your
school.
• You can manually add students who are not
included in the DOE database.
• See the following slides for instructions.
17
Manually Adding Students
• If one of your
students is not
listed in the DOE
Database, click on
“Add New Student
(manually)” to go to
the page to enter
student
information.
18
Enter Student Information
For students added
manually, enter:
• First Name
• Middle Initial
• Last Name
• GTID #
• Birth Month
• Birth Year
• Gender
• Ethnicity
• Race
• SRC Code (see Assessment
Guidelines)
•
Performance Levels
19
What if I get interrupted as I am entering
assessment data?
• After you assess a student and click “save changes,”
that student’s information is saved in the website
database.
• You may exit the website and log in again at a later
time to assess your other students.
• Note that as soon as you select a student, you have
to enter assessment data at that time. If you exit the
website without entering assessment data, you will
have to re-select the student when you log in again.
20
What if I selected a student who is
not in my class?
• If you incorrectly selected a student from the DOE
database list OR if you manually entered student
information incorrectly, you may delete the student
from your class list.
• On your class list page, you have the option of
deleting a student by clicking on the “delete” link to
the right of the student name and GTID#.
• The correct teacher will still be able to select the
student from the school list.
– You do not need to transfer students.
21
Deleting Students
• If you accidentally
selected a student
who is not in your
class, you may delete
the student by
clicking on “delete”
on the far right of
the page.
• You will be taken to a
confirmation page
before the student is
deleted.
22
Delete Student Confirmation
• Select “Delete”
to delete the
student
• Select “Cancel”
to keep the
student on your
roster and return
to your class list
page.
23
What if I entered incorrect information for a
student?
• If you incorrectly entered information for a student,
you may edit the information.
• On your class list page, you have the option of
editing a student by clicking on the “View/Edit” link
to the right of the student name and GTID#.
• This will take you back to the “Student Data” page
where you may change entered information.
24
Reports
• After you have
entered student
assessment data, a
PDF report will be
generated to serve as
the individual
student reports for
your students.
• From your home
page, select
“Reports” to go to
the reports page.
25
Generate Student Reports
• Click “Get Report,”
to open or save a
PDF file that
contains the
individual student
reports for all the
students in your
class.
• Two copies of the
individual student
report should be
printed, one for the
student’s parent or
guardian, one for
school’s records.
26
Individual Student
Report Sample
This is a sample of one
individual student report. When
teachers generate reports, all of
her students’ reports will be
included in one PDF file, which
may be printed or saved.
27
What if I forgot to print my students
reports before April 6?
• Even after the data entry deadline, the website will
remain online through the end of the school year.
• The site will be down temporarily on April 6 to
retrieve data for summary reports, but it will be back
online on April 10.
• You can continue to access the site to print reports or
assess newly enrolled students.
• Only data entered by April 6 will be included in the
summary reports.
28
Grade 3 Website Information for
System/School Coordinators
https://gcap.tsars.uga.edu/g3w/monitor
29
Overview for System & School
Coordinators
• Coordinators will be able to monitor the
progress of the assessment and view reports:
https://gcap.tsars.uga.edu/g3w/monitor
– Note that the coordinator web address is different
than the teacher website.
• GCA will provide with a confirmation code to
pass along to teachers.
30
Login IDs and Passwords
• Website for Coordinators:
https://gcap.tsars.uga.edu/g3w/monitor
– System Coordinators use their 3-digit system code
as their Login IDs
– School Coordinators use their 7-digit school code
as their Login IDs
– GCA will provide coordinators with passwords
– The password will be sent through the MyGaDOE
portal
31
Log in at: https://gcap.tsars.uga.edu/g3w/monitor
•
•
•
System coordinators
enter the 3-digit login
and the provided system
password.
School coordinators
enter the 7-digit login
and the provided
password.
Once you log in, you will
be taken to your home
page, where you will see
a list of options.
32
Coordinator Home Page
• On your home page,
you will be able to
view individual
student reports
generated by
teachers, change
your password, or
change the password
of school
coordinators.
• Select “Get Reports”
to view individual
student reports.
33
Report Status Page
•
•
•
After clicking on “Get
Reports” on the home
page, you are taken to
the Teacher Data and
Report Status page.
You will see the school
name and a list of
teachers at each
school.
If teachers have
assessed students and
generated reports, you
will be able to click
“Get Report” to view
the individual student
reports.
34
Report Availability
• Coordinators will only be able to view reports if the teacher
has created an account, assessed students, and generated the
PDF report.
– If a teacher has not created an account yet, you will not see that
teacher on the list.
– If the teacher has not created the PDF report for the class, then you
will not be able to obtain that PDF report either.
• When the teacher creates that report, it will be available for
download.
• The “Students Entered” column indicates how many students
each teacher has assessed.
35
Changing Passwords
•
School Coordinators can
change the password of
teachers in your school.
–
•
Note that for security the
system will ask you for
your password followed by
the new password to be
assigned to the teacher.
System Coordinators can
change the password for
the school coordinator
account, not teacher
accounts at that school.
36
Reminders from Fall 2011
Pre-Administration Webinar
37
Georgia Grade 3 Writing Assessment
Administration Dates
• Ratings window is March 19 – 30, 2012
– The information entered into the database will also serve as
the Teacher Report Form; therefore, nothing will need to be
sent back to GCA.
• Grade 3 reports shipped to systems by May 11, 2012
Planning for the
Grade 3 Writing Assessment
Writing assessment at grade three is an
outgrowth of the writing instruction program.
Each elementary class, school, or system should
develop a plan at the beginning of the school
year for teaching the four genres and collecting
assessment samples.
What is an Assessment Sample?
• The assessment sample is the piece of writing that the
teacher selects for the Grade 3 Writing Assessment. Teachers
must select one assessment sample per genre for each
student.
• Assessment samples should demonstrate how well the
student has learned to apply the writing process
independently.
• This does NOT mean that students must write to a prompt in
an on-demand context. Writing samples may be collected
throughout the year as students are instructed on the four
genres of writing.
Cautions for Collecting
Assessment Samples
•
Samples that consist of short-answer responses may
lead teachers to underestimate students’ abilities to
write independently.
•
Samples that incorporate someone else’s ideas
would overestimate students’ abilities to write
independently
•
Teacher-corrected samples may be used for the
Grade 3 Writing Assessment if it is clear what the
student wrote without assistance.
Preparing for the
March Reporting Window
• In late February, make certain each student has produced an
assessment sample for each genre.
• If some students have not produced an assessment sample
for each genre, use the first two weeks of March to provide an
appropriate writing assignment.
• The last two weeks in March are designated for scoring
assessment samples and completing the Teacher Report
Form.
• This “scoring window” is not intended as a time for giving
writing assignments or collecting assessment samples.
Using the Student Writing Record
Throughout the School Year
• Teachers may select and score assessment samples prior
to the March scoring window.
• As teachers select a sample for a particular genre, they
may use the Student Writing Record to record the
performance levels for each domain (see the sample
Writing Record on the next slide).
• Each student’s Writing Record may be completed or
revised during the school year, prior to the March scoring
window.
Scoring Grade 3 Writing Samples
• Each assessment sample (one per genre) is assessed in four
domains:
–
–
–
–
Ideas
Organization
Style
Conventions
• A performance level is assigned for each domain:
– Does Not Meet
– Meets
– Exceeds
• Teacher makes four scoring decisions about each of the four
assessment samples.
• There is no overall score for an individual paper or the
assessment portfolio.
Informational Rubric
Rating Options
• There is flexibility in models for rating student
work:
– Teachers rate their students’ papers.
– Grade level teams rate papers.
– System identified teachers score all student
papers.
– Schools exchange papers for rating.
Reminders
• Third grade students are allowed to use a
word processor.
• ALL responses must be written in English.
• Only state-approved accommodations may be
provided for students with an IEP, IAP, or TPC
Plan.
• Accommodation information is not collected
on the Student Data webpage.
Verifying Materials Received
•System/School Coordinator’s Manuals
•Assessment Guidelines
Both will also be posted on the Grade 3 Writing Assessment webpage:
http://www.gadoe.org/ci_testing.aspx?PageReq=CITestingWA3
Materials for Scoring Samples
1. A copy of the Assessment Guidelines document, which
contains instructions for completing the Grade 3 Online
Writing database
2. The Grade 3 Writing Assessment and Instructional Guide,
which contains samples of student writing and an
explanation of the “Performance Level Rubric.”
3. A computer with internet access to the Grade 3 Online
Writing database.
4. Student Writing Samples – multiple examples of students’
writing collected during the current school year.
49
Returning Materials
• The Assessment Guidelines should be returned to the School Test
Coordinator as soon as ratings are complete.
• Before printing reports verify that all information on the reports are
correct.
• One copy of the report should be filed in Permanent Records.
• A second copy may be sent to parents or shared in conferences.
• Retain the Assessment and Instructional Guide for instructional use.
50
Grade 3 Reports Shipped to Systems
• Student Population Summary
– One per genre
– Indicates performance by subgroups (e.g., ethnicity,
gender, SRC code)
• School/System Summary Report
– Percentage of students at each performance level by
domain and genre
– Indicates school, system, RESA, and state
performance
• To be received by May 11, 2011
Contact Information
GaDOE
• Michael Huneke
– 404-232-1208
– mhuneke@doe.k12.ga.us
GCA
• Jeremy Granade
– 888-392-8977
– jgranade@uga.edu