Advancing Institutional
Repositories
A Case Study in Digital Agricultural Publication
Management
Laura Hanson
University of Illinois at Urbana-Champaign
April 30, 2008
USAIN 2008 – Wooster, OH
IDEALS @ U of I
IDEALS – Illinois Digital Environment for
Access to Learning and Scholarship
 Software – Uses D-Space open source
software platform
 Staff – One full-time coordinator, one fulltime programmer, student assistants
 April 2006 – Pilot project began
 Spring 2007 – Full Campus rollout began
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IDEALS
http://www.ideals.uiuc.edu/
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Types of Collections
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Working papers and technical reports
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Published articles where copyright allows
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Manuscripts
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Master's theses and dissertations
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Best paper awards from students
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Conference papers and presentations

Journals published on the U of I campus
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Faculty course-related output primarily of scholarly interest
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Learning objects that represent substantive scholarly work
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Organizational annual reports and newsletters that represent the
intellectual work happening within a unit

Data sets
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Digital art, audio, and visual materials
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Any other form of research output that can be technically loaded to the
repository.
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IDEALS Profile

Over 4200 deposits (as of April 2008)
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Funk Library Involvement
Spring 2007 – Consulted with IDEALS
coordinator about viability of preserving
extension and other grey literature in our
institutional repository
 Summer 2007 – Began work on the
College of ACES community in IDEALS
 April 2008 – ACES community currently
contains between 1200-1300 deposits
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College of ACES Community in IDEALS
http://www.ideals.uiuc.edu/handle/2142/397
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College of Agricultural, Consumer and
Environmental Sciences Collection
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Agricultural & Biological Engineering
Agricultural & Consumer Economics
Animal Sciences
Crop Sciences
Food Science & Human Nutrition
Human & Community Development
Natural Resources & Environmental Sciences
Agricultural Experiment Station
University of Illinois Extension
Plus, digitized agricultural-related collections
contributed by Funk Library
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Funk Library Approach

Phase I
◦ Grey literature produced by College of ACES
and Extension (All University of Illinois
copyright)

Phase II
◦ Peer-reviewed, scholarly articles produced by
College of ACES researchers
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Extension Publications
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Working Papers
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Small Data Sets
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Digitized Agricultural Experiment
Station Bulletins
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Historical Illinois Agricultural Statistics
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Collection of Related Data Sets and
Peer-Reviewed Research Articles
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Phase I: Project Management
Identify
 Select (which objects, what formats, etc.)
 Determine Hierarchical Structure in
Repository
 Set up Administrative Roles
 Create metadata / metadata templates
(series)
 Download / Upload
 Documentation
 Maintenance (series)
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Project Management

Identify
◦ Comprehensive search of departmental and
extension web pages
◦ Gathered information into spreadsheet templates
and completed search logs
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Select
◦ Reviewed items identified
◦ Selected a variety for experimental purposes

Determine Hierarchical Structure
◦ Important in D-Space software
◦ Classify as “sub community” or “collection”
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Project Management (con’t.)

Administrative Roles
◦ Important in D-Space
◦ Can select groups or individuals as admins;
can select deposit reviewers

Create metadata and metadata templates
◦ Take advantage of D-Space item metadata
template
◦ Set up at collection level in D-Space
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Metadata Item Template
(Collection)
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Project Management (con’t.)

Downloading and uploading items
◦ All items deposited into IR must first be
locally downloaded
◦ We use Firefox extension called
DownThemAll! to bulk download items
rapidly to a local machine
◦ IDEALS staff provides a bulk uploading service
 Funk Library provides all metadata and item URLs
in spreadsheet to IDEALS
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DownThemAll!
https://addons.mozilla.org/en-US/firefox/addon/201
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Project Management (con’t.)

Documentation
◦ Use a project wiki (PBwiki)
◦ Documentation also resides in assorted
documents and spreadsheets
◦ Needs further work

Maintenance (series)
◦ Very important for born-digital series
◦ Needs further work to create system that
reduces project information “silos”
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Future Plans
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Phase II
◦ Published, Peer-reviewed Articles
◦ Edited Books, Book Chapters
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Have begun discussions with Department
of Agricultural Economics unit
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But . . .
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Open Access to Peer-Reviewed
Scholarship
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Issues:
◦ Copyright (determining publisher policies, identification of
eligible publications, informing faculty)
◦ Disciplinary differences adopting different forms of OA
 Life Sciences – open access journals (Public Library of Science, BioMed
Central)
 Physicists, Computer Scientists – arXiv.org
 Glenn Ellison, "Is Peer Review in Decline?" National Bureau of Economic
Research Working Paper Series No. 13272 (July 2007),
http://www.nber.org/papers/w13272.pdf.
 K. Antelman, "Self-Archiving Practice and the Influence of Publisher
Policies in the Social Sciences," Learned Publishing 19 (2006), 85-95.
 J. Allen, "Interdisciplinary Differences in Attitudes Towards Deposit in
Institutional Repositories" (Masters, Department of Information and
Communications, Manchester Metropolitan University (UK)),
http://eprints.rclis.org/archive/00005180/.
◦ Work
 Who deposits the materials?
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On the Horizon . . . NIH

Mandatory deposit of NIH-funded
research into PubMed
◦ Compliance assistance, while depositing a
copy in IDEALS along the way
◦ Does affect some of our College of ACES
researchers
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On the Horizon . . . BibApp
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BibApp – “Institutional Bibliography” application
◦ U of I Prototype: http://www.library.uiuc.edu/bibapp/
◦ Alpha download http://code.google.com/p/bibapp/
◦ First 1.0 release coming June 2008
Developed by University of Wisconsin-Madison,
now partnered with the University of Illinois
 Combines SHERPA-RoMEO database, campus
directory, OpenURLs, Institutional Repository
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BibApp Demo at U of I
http://www.library.uiuc.edu/bibapp/
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BibApp Benefits
Creates research profiles (a CV)
Maps research relationships between individuals and
groups
 Analyze publication patterns
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◦ Format (journals, books, book chapters, etc.)
◦ Publishers (which publishers are popular in a given
discipline)
◦ Journals (which titles are popular)
◦ Track research trends & changes over time
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Implications
◦ Identification of peer-reviewed research eligible for deposit
in Institutional Repository
◦ Quick access to an institution’s research
◦ Collection development
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Thank You!
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