DATE
DOCUMENT
CONTACT
MAIL
30 January 2015
Appendix 1: Time Schedule
Peter Holst Herzberg
phol@vd.dk
APPENDIX 1: TIME SCHEDULE
Niels Juels Gade 13
PO Box 9018
DK-1022 Copenhagen K
Phone +45 7244 3333
vd@vd.dk
roaddirectorate.dk
EAN 5798000893450
CBR 60729018
PHONE
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Guidelines to Tenderer
This Appendix 1 must be completed by the Tenderer prior to submitting the tender
All sections of this Appendix are Minimum Requirements and no reservations can be
made. The Tenderer should however complete the following:


Section 3 (only fields marked with yellow text)
Appendix 1A Activities in the Clarification Phase
Appendix 1B Detailed time schedule and development and implementation plan shall be
filled out the Clarification Phase.
In section 3 Main Time Schedule, a number of fields are marked with yellow and the
Tenderer must fill in these fields. If the yellow field contains a date, the date may be
changed by the Tenderer. If the yellow field does not contain a date, a date must be
inserted by the Tenderer.
Dates that are filled in by the Customer and not marked with yellow, are Minimum
Requirements and may not be changed by the Tenderer.
The Tenderer shall in Appendix 1A describe how the Tenderer will handle the activities of
the Clarification Phase.
Any guiding text in the Appendix is indicated in yellow and in yellow fields where the
Tenderer's input on the matters is wanted. The yellow colour and guiding texts will be
deleted on conclusion of the Contract, so that only the Tenderer's descriptions are left.
The overall objective of the Time Schedule is to set times for the activities relevant in
connection with the Delivery.
The Tenderer shall be aware of the fact that many tests are to be undertaken as part of
the Delivery. Many of the tests will include the Customer or the end Users. This may take
time and shall be taken into account in the test time schedule.
The Tenderer shall allocate 5 Working Days for the usability test. The Tenderer shall
allocate time in the Time Schedule for implementing the results of the usability test.
The Tenderer shall allocate 10 Working days for the beta-test. The Tenderer shall allocate
time in the time schedule for implementing the results of the beta-test.
The load test is in the Time Schedule listed after the beta-tests, but the Tenderer may
choose to undertake the load test earlier.
Consideration must be shown for normal Danish holiday periods during which the
Customer's employees cannot be expected to be at work.
This section under the heading "Guidelines to Tenderer" will not form part of the final
Contract.
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TABLE OF CONTENTS
1
INTRODUCTION ............................................................................................................................ 4
2
THE COURSE OF THE PROJECT ................................................................................................. 4
2.1
Introduction ............................................................................................................................ 4
2.2
Clarification phase ................................................................................................................. 4
3
MAIN TIME SCHEDULE ................................................................................................................ 5
4
TIME SCHEDULES AND TIME LIMITS FOR ORDERING OPTIONS ....................................... 6
5
CUSTOMER PARTICIPATION....................................................................................................... 7
APPENDIX 1A: ACTIVITIES IN THE CLARIFICATION PHASE ...................................................... 8
APPENDIX 1B: DETAILED TIME SCHEDULE AND DEVELOPMENT AND IMPLEMENTATION
PLAN ....................................................................................................................................................... 9
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1 INTRODUCTION
This Appendix 1 contains the main Time Schedule for the Delivery.
2 THE COURSE OF THE PROJECT
2.1 INTRODUCTION
The project begins with a Clarification Phase followed by delivery of the System.
A significant part of the main Time Schedule in section 3 relates to the test required by
the Customer. A detailed description of the tests can be found in Appendix 14.
The Acceptance Test will take place after delivery of the System. If the route planner
Option (Option 2) (cf. section 4) is ordered, an acceptance test will also be carried out for
the Option.
2.2 CLARIFICATION PHASE
After the Contract is signed ("Signing"), the Clarification Phase will commence.
As mentioned in the Contract (clause 5.2), the object of the Clarification Phase is to
provide an insight for the Supplier into the Customer’s needs, business procedures and IT
environment, and to provide the Customer with an insight into the Supplier’s solution
proposal with a view to achieving a further specification of the content and purpose of
the Delivery in particular.
The work with the Requirements Specification and the Solution Description is explained in
the Contract (clause 5.2).
Furthermore, the Clarification Phase contains the following activities that shall be
undertaken as separate activities:
A. A detailed system description
B. A detailed user interface design
C. A detailed specification of all system interfaces and how they will be integrated
in the solution
D. A detailed project plan
A. A detailed System description
The Supplier shall provide a detailed description of the architectural design, logic
architecture, communication architecture and data architecture.
Each component in the architecture shall be described in detail.
Deployment architecture shall be described including operational environment.
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The detailed System description is included in Appendix 3B1 and considered as part of
the Solution Description.
B. A detailed user interface design
The Supplier shall provide a detailed design of all user interface parts using the tools
meant for the final solution. The design shall be in conformance with the mock-up
provided by the Customer as specified in the requirement specification. It shall be
possible for the Customer to easily see and understand the user interface.
The detailed user interface is included in Appendix 3B1 and considered as part of the
Solution Description.
C: A detailed specification of all system interfaces and how they will be
integrated in the System
The Supplier shall – with assistance from the Customer - provide a detailed specification
of all the System interfaces and specify how input will be validated and updated in the
System.
The detailed specification of the System interfaces is included in Appendix 3B1 and
considered as part of the Delivery Description.
D: Detailed time schedule and development and implementation plan
The Supplier shall present a detailed time schedule and development and implementation
plan in Appendix 1B for the activities undertaken during the Delivery Phase.
3 MAIN TIME SCHEDULE
Milestones and most important activities
Date
Expected date of signature of the Contract
8 April 2015
Clarification Phase
1. Start of Clarification Phase
8 April 2015
2. Delivery of revised Delivery Description
23 April 2015
3. Clarification Phase accepted by the Customer
30 April 2015
System delivery phase
4. Start of delivery phase
1 May 2015
5. Dialogue meeting
[Insert date]
6. Dialogue meeting
[Insert date]
7. Factory Test ends and Supplier presents report for
Customer and agree with Customer on needed changes
and corrections.
[Insert date]
8. Factory Test passed and the System is ready for
Customer Test
[Insert date]
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9. Customer Test ended and Customer have presented a
report with corrections and changes required
[Insert date]
Milestone 1:
10. Customer Test passed.
System is ready for Usability Test.
[Insert date]
11. Usability Test ended and Customer have presented a
report with corrections and changes required
[Insert date]
12. Usability Test passed and the Customer accepts that the
System is ready for external beta-test.
[Insert date]
13. External Beta Test ended and Customer have presented a
report with corrections and changes required
[Insert date]
14. External Beta Test passed
[Insert date]
15. Load Test passed
[Insert date]
16. Acceptance Test passed
23 November
2015
17. Deployment Date
1 December
2015
18. Service Level Test passed
[Insert date]
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Route planner solution (if option is ordered before
the end of the Clarification Phase)
19. Start
4 January
2016
20. Factory Test passed
[Insert date]
21. Customer Test passed
[Insert date]
22. Usability Test passed
[Insert date]
23. External Beta Test passed
[Insert date]
24. Load Test passed
[Insert date]
25. Acceptance Test passed
[Insert date]
26. Service Level test passed
[Insert date]
4 TIME SCHEDULES AND TIME LIMITS FOR ORDERING
OPTIONS
If the Route planner Option (option 2) is ordered during the Clarification Phase, cf.
section Error! Reference source not found., the Option must be delivered according to
the Time Schedule of section Error! Reference source not found..
If the Route planner Option is ordered after the end of the Clarification Phase, cf. section
2.2, such delivery will be effected as a Separate Task, but with the same periods of times
as described for the Route planner option in section 3. E.g. if the time from Start to
Service Level Test passed is 3 month in the time schedule for the route planner in
section 3, this will also be the case in the new time schedule just with a later starting
date. The start date shall be less than one month after the Customer has ordered the
Option, excepting that it cannot be before Service Level test passed of the main Delivery
phase.
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5 CUSTOMER PARTICIPATION
To the extent the Supplier has particular requirements to the timing of the participation
of the Customer, such requirements are described in Appendix 11.
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APPENDIX 1A: ACTIVITIES IN THE CLARIFICATION
PHASE
[The Tenderer must in Appendix 1A describe the activities undertaken in the Clarification
Phase including the activities specified by the Customer in Appendix 1.]
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APPENDIX 1B: DETAILED TIME SCHEDULE AND
DEVELOPMENT AND IMPLEMENTATION PLAN
[The Tenderer shall in Appendix 1B as part of the clarification phase include a detailed
time schedule and a description of the development and implementation plan.]