October 2015 Assembly Meeting
WELCOME!
MEETING AGENDA (Structured)
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Introductions/Roll Call
Community Agreements
Advisor/Grad Div./S.A. Dept. Reports
Executive Committee Officer Reports
Action Items:
o 2015-16 GSA Budget
o Co-Sponsorships
o Student Regent Proposal
MEETING AGENDA (Free Flowing)
• Food Bank Presentation
• Career Services Graduate Student
Consultant Presentation
• Announcements
o GSA Representative Reports
• Discussion
o Suggestions moving forward
MEETING
• Introductions
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o
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o
GSA Executive Committee 2015-16
Hilary Long, new GSA Administrative Manager
Don Lubach PhD., GSA Advisor
Christian Villaseñor, Assistant Dean, Graduate
Division
• Roll Call
o Academic Departments Present
MEETING
• Community Agreements (examples)
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o
o
o
o
Respect the Speaker
Cell Phones
Be Engaged
Step Up/Step Back
Others?
• Our Intentions Conducting Our
Meetings This Year
MEETING
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Administrative Manager Report
GSA Advisor Report
Graduate Division Report
Student Affairs Report
EXECUTIVE OFFICER REPORTS
• President
o Aaron Jones
• Vice President, Internal Affairs
o Samantha Powers
• Vice President, External Affairs
o Yanira Rivas Pineda
• Vice President, Student Affairs
o Kathy Swift
EXECUTIVE OFFICER REPORTS
• Vice President, Academic Affairs
o John Kaminsky
• Vice President, Communications and
Records
o Quintarrius Shakir
• Vice President, Budget and Finance
o Greg Maier
• Vice President, Committees and Planning
o Timothy Irvine
PRESIDENT’S REPORT
• What We’ve Been Up To
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So you all know who I am
Work over the summer
• Council of Presidents/Napolitano
• Bus Passes
Our Hopes for the Year
Council of Presidents Report
Diversity Forum November 7th
Student Advisor Proposal
OJA Search Committee
Minutes/Exec Reports/Transparency
PRESIDENT’S REPORT
• Technology Upgrades
• New Banner
• Personal Goals
o Mural
o Student Resource Building
o Leaving the GSA better than we found it
• Survey Forthcoming/GSA Issues Agenda
• How can we work more effectively and
collaboratively?
VP INTERNAL AFFAIRS
GSA LOUNGE
• Lounge Face Lift
o Freshly painted
o Linoleum stripped and waxed
o Pending – deep cleaning
• Amazing Staff
o Returning employees Krystalin Bullicer, Lorna Gilmore, and Brandon Rolle
o Training of all employees on reservations
o Pay increases
• Increased Accessibility
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o
o
o
Lounge accessible to all grads during normal business hours
No reservation needed for grad groups 10 or less during normal business hours
Reservations – notice of one business day; by email or in person
Tuesday reservations now permitted, subject to conditions
University of California Student
Association
• The University of California Student
Association (UCSA) is a coalition of UC
students and student governments
aimed at increasing the accessibility,
affordability and quality of the UC
system through advocacy and direct
action organizing.
• It has a Board of Directors composed of
students elected or appointed by our
member student governments. UCSA’s
Board consists of one voting member
per association, usually the External or
Executive Vice President. Additionally,
each voting member may appoint two
non-voting board members, an
Organizing Director (OD) and
Legislative Director (LD).
External Affairs (Summer 2015)
• Submitted a journal article for the UC Student Association
Graduate Policy Journal addressing the lived experience of
minority women in graduate school.
• Met with the UCSB Food Pantry to address graduate student
outreach.
• Attended July, August & September Board meetings in
Berkeley, Irvine and Davis.
• Attended UCSA Congress in Irvine with two other UCSB
graduate students.
• Was elected as the UCSA Vice-Chair for the academic year
• Participated in multiple UCSA conference calls, read close to
100 applications to the various Systemwide committees
(about 25 + student committees, student observers, student
advocates to the regents (StARS), collective bargaining
representatives, and UCSA appointed officer positions).
UCSA Graduate Agenda 2015-3016
• 1. Secure Pathways to Graduate Degrees: There is
insufficient secure financial support for graduate
students working toward doctoral degrees. This
situation is compounded by a lack of consistent
transparent guidelines for normative progress.
• 2. Food Security and Equal Student Service:
Graduate and non-traditional students don’t always
enjoy access to resources and other opportunities
offered to undergraduates on campus, which
makes them feel excluded from the campus
community at large.
• 3. Healthy Graduate Student & Advisor
Relationships: The lines of communication
between advisors and graduate students can
be easily broken when the proper avenues for
creating and maintaining a healthy rhythm
are ruptured, or nonexistent to begin with. The
challenges of graduate student-advisor
relationships are made invisible by the
expectations that graduate students are
solely responsible to prevent and resolve
conflict with advisors without proper
guidelines nor a shared language, or by
primarily relying on the Ombuds office.
• 4. Affordable Graduate Student Housing: Graduate
students lack access to affordable and dignified
housing.
• 5. Campus Climate for Diverse Graduate Student
Identities: While there have been some top-down
campus climate efforts towards improving graduate
student inclusion and the multicultural resources
available at the UC, there persists a significant
disconnect between administrative perception and
the lived experienced of graduate and professional
students. Many campuses still struggle to foster a
sense of inclusion and community among groups
such as students of color, LGBTQI and nontraditional
students.
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•
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Presently, UCSA depends on funding
from membership dues collected by
most campuses’ undergraduate and
graduate/professional student
associations, with supplemental support
from the UC Office of the President and
grants awarded to UCSA for program
initiatives, such as voter registration.
UCSA is seeking to adopt a more
sustainable, equitable, and direct model
of funding to expand student
representation at the university, state,
and federal levels.
Exploring an opt-out student advocacy
and representation fee of six* dollars per
academic year, adjusted regularly for
inflation, should be established and
distributed to the University of California
Student Association in replacement of
the present membership dues funding
model.
2015-2016 GSA Legislative Director!
• Job Description
o Oversee the development and implementation of grassroots legislative
campaigns on campus.
o Serve as the voting proxy for the VP of External Affairs at University of California
Student Association (UCSA) board meetings.
o Speak in UCSA board space.
o Attend closed UCSA sessions, including the Student Regent Interviews.
• Responsibilities
o Attend UCSA BOD meetings, the UC Student of Color Conference, and the UC
Student Lobby Conference.
o Organize local lobbying activities.
o Attend as many BOD meetings and participate in the BOD as much as
possible. Maintain regular communication with the UCSA Government
Relations Director and other LL's.
o Maintain regular communication with District offices near the campus.
• $1500 stipend and all travel expenses will be pay
through external VP budget.
• To apply, please email gsavpexternal@gmail.com
indicating your interest and answering all of the
following questions:
1. Why do you want to be a Legislative Liaison
and what do you think are the most pressing
issues facing graduate students?
2. What experience do you have
in legislative/lobby work?
3. How familiar are you with UCSA and its lobby
work?
4. Are you available to attend all UCSA Board
Meetings?
Students of Color Conference
• SOCC is the oldest systemwide
conference, entering its 27th year,
and is the first time at UC Berkeley
since 2006. If you are interest in
being part of the UCSB GSA
Delegation please email me at
gsavpexternal@gmail.com.
• If you are interested in hosting a
workshop, facilitate a caucus
space, or perform during the
conference, you can find the
applications as asuc.org/eavp.
The DEADLINE for
Workshop/Caucus/Performance
applications is October 16th at 5
PM.
Student Affairs Issues Agenda for this
Academic
Year
1. Housing
• Santa Barbara is experiencing a rental crisis right now. There is only 0.5% vacancy
rate for rentals
• Will work with campus and local housing agencies and tenant rights activists to
address the SB housing crisis.
2. Graduate Student Health Insurance Plan
Will work with Aviva at the UAW to oversee GSHIP
3. Strengthen the Graduate Bill of Rights by
• Resolving the GSA/Grad.Div.-version with the UCSA version
• Making stronger connections to the Academic Senate Graduate Council through my
position on the Graduate Student Affairs committee
• Resolve different policies and regulatory guides for grad students published by the
various depts. of the university. Sometimes they conflict or do not work well
together
4. Tuition
Will continue to advocate for tuition reduction and increased financial aid for all
students
VP Academic Affairs Officer Report
• Teaching Award Input Welcome!
VP Budget and Finance Officer Report
• Department Rebates – Sign in Sheets
• GSA Lock-In Fees – 2015/2016 Expected Income
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Lock-In Fee
General Account
$111,032
Emergency Grants
$25,577
Childcare Grants
$25,619
Travel Grants
$29,266
Food Bank
$5,310
Summer Bus Passes $6,313
14/15 Income 14/15 Expenditures Current Balance 15/16 Expected Income Total Resources
Emergancy Grants
$ 23,593.00
$ 22,871.19
$ 24,228.00
$ 25,577.00
$ 49,805.00
Childcare Grants
$ 24,699.00
$ 9,450.00
$ 53,958.00
$ 25,619.00
$ 79,577.00
Proposed Budget for General Account
General Expenses
Committee Stipend
Co-Sponsorships
Service Awards
Teaching Awards
Department Rebates
Total
Events, Food, and Beverage
Bagel Hour
General Assembly Meetings
Happy Hour + Other
New Graduate Student Reception
Spring Beach Party
Spring Social
Mosher Time
Total
External Affairs
External Affairs Travel
UCSA Dues
President Travel
Total
$
$
$
$
$
$
9,000.00
6,000.00
300.00
4,100.00
5,000.00
24,400.00
$
$
$
$
$
$
$
$
12,500.00
3,000.00
2,000.00
2,400.00
750.00
2,000.00
2,000.00
24,650.00
$
$
$
$
10,250.00
4,000.00
1,000.00
15,250.00
GSA Lounge and Operations
Maintenance
Supplies (Office and Printing)
Communication (Emma, Meet Up, etc.)
Legal Services
OSL Accounting
Computer Services (POP inventory)
Officer Retreat
Election Expenses
Total
Payroll
Officer Stipent
Lounge Employee
Legislative Liason Stipend
Mosher Time Employee
Administrative Manager
Total
General Account Summary
Total Budgeted Amount
Projected Income + Current Balance
Projected End Balance
$
$
$
$
$
$
$
$
$
1,500.00
2,000.00
1,500.00
500.00
500.00
1,265.00
750.00
1,000.00
9,015.00
$
$
$
$
$
$
42,000.00
15,600.00
1,500.00
200.00
10,000.00
69,300.00
$
$
$
142,615.00
207,988.00
65,373.00
Co-Sponsorship Approval Process
• The eligibility criteria will be strictly adhered to.
- The organization must be registered with the Office of Student Life (OSL) and
be able to provide an OSL account number.
- The event must provide a means for graduate students to enrich their
educational experience at UCSB.
• The executive committee will provisionally approve or deny all cosponsorships prior to the assembly meeting based on the eligibility
requirements and budgetary restrictions.
• GSA Assembly Meeting Procedure
-
-
VPBF will present the financial state of the co-sponsorship fund.
VPBF will summarize all co-sponsorships for the month
A representative of each co-sponsorship application will introduce the group and
event as a way of advertising to the graduate community. Assembly member are
requested to pass this information on to their departments.
The assembly will batch ratify all co-sponsorships for the month.
Financial State of Co-Sponsorship Fund
$6,000.00
$5,000.00
$4,000.00
$3,000.00
$2,000.00
$1,000.00
$-
Organization - Indian Association of Santa Barbara (I.A.S.B.)
President Tanmoy Sanyal
Event – Garba and Dandiya Night
October 18th at the UCSB Hub
Predicted Attendance – 200
Amount Requested - $300
Food, Water, Napkins - $200
Sound Equipment Rental - $70
Decorations - $30
India Association of Santa Barbara
Mission statement: promote Indian culture and
heritage in UCSB and around, in a synergistic way.
IASB is the glue that
connects across different
asymmetric verticals in the
community, in and around
SB, since more than 10
years now.
The celebration of traditional
festivals like Dandiya/Garba and
Diwali are important steps in this
bonding and symbiotic process.
Indian
families
in SB
UG Indian
community
Indian grad
student
community
Garba and Dandiya Night
• Dandiya and Garba are
the traditional folk dances
from Gujarat, India, being
popular on Navrartri
evenings in Western India
• A time for celebration
and fun!
• Traditional Indian snacks
will be provided.
• Major revival of
celebrations last year 
experienced and efficient
committee in place now.
Dandiya, 2014
Committees and Planning (ComPlan or VPCP)
Officer Reports (10 minutes total)
• Unpaid Committees from 2015 Spring (2 minutes)
• Priority Committees (2 minutes)
• New Committee Report Forms (2 minutes)
Ideas for the Year / Discussion Items (15 minutes total)
• Creation of Governing Documents Revisions Ad Hoc
Committee (5 minutes)
• Creation of Graduate Engagement Committee (5
minutes)
• Review Graduate Students Survey Questions (5
minutes)
Committees and Planning (ComPlan or VPCP)
ComPlan Report (10 minutes total)
• Unpaid Committees from 2015 Spring (2 minutes)
• Priority Committees (2 minutes)
• New Committee Report Forms (2 minutes)
Ideas for the Year / Discussion Items (15 minutes total)
• Creation of Governing Documents Revisions Ad Hoc
Committee (5 minutes)
• Creation of Graduate Engagement Committee (5
minutes)
• Review Graduate Students Survey Questions (5
minutes)
ComPlan Report
• Unpaid 2015 Spring Committees
• Priority Committees 2015 Fall
• New (and Improved!) Committee Report Google
Form
ComPlan Report
Unpaid 2015 Spring Committees
• K. Davis: Diving Control Board, Small Boats
Operations
• E. Ellis: Chancellor's Advisory Committee on the
Status of Women (CACSW)
• S. L. Conklin: Campus Climate Committee
subcommittee on Sexual Violence
• P. Wells: Radiation Safety Committee
• https://docs.google.com/forms/d/1617ILvwDPYV2_
7PkMdY_Dr6XayPcd0eKM_9lyl50hE/viewform?usp=send_form
ComPlan Report
Priority Committees 2015 Fall
• Associated Students Food Bank Committee
• Major Events Committee
• Multicultural Center Board
• Academic Program Review Panel (APRP)
• Financial Aid Advisory Committee
• Student Resources Building (SRB) Governance
Board
• Campus Climate Committee
ComPlan Report
Priority Committees 2015 Fall
• Alcohol and Other Drug Workgroup (AODW)
• Chancellor's Campus Sustainability Committee
• Chancellor's Campus Sustainability Committee
Subcommittee on Communications
• Chancellor's Campus Sustainability Committee
subcommittee on Procurement
• Chancellor's Outreach Advisory Board (COAB)
• Collaborate Advisory Committee (L&S Instructional
Technology Initiative)
• Student Health Advisory Committee (SHAC)
• Associated Students Committee on Bicycles
ComPlan Report
New (and Improved!) Committee Report Google Form
• Should make it easier to file
• Should make it easier to document
• Should be on website ASAP
• Please use this form moving forward
New (and Improved!) Committee Application Google
Form
• All of the above, just for Apps, too
• Paper versions are still available, if you’re into that
Ideas for the Year
• Graduate Engagement Committee
• Governing Documents Revisions Ad Hoc
Committee
• Graduate Students Survey Questions
• Eventually Create Joint Labor Committee
• Inter-Departmental Student Govt Initiative
(Clarifying what Student Govt. is to Grad Depts.)
• Focusing on Campus Climate and Grad
Engagement
Ideas for the Year
• Motion to Create Graduate Engagement
Committee (AKA Party Planning Committee):
I move that the UCSB GSA Assembly creates a “Graduate Engagement Committee.”
This Graduate Engagement Committee would be charged with organizing social and/or
political events that build the UC, Santa Barbara graduate student committee, including but
not limiting to the following events:
• Routine Happy Hour Food and Alcohol Events Off-Campus
• Routine “Mosher Time”Alcohol Events On-Campus
• Routine Family-Friendly Game Nights both On- and Off-Campus
• Events that Provide Information about Political and/or Legal Issues Relevant to Graduate
Students
• Events that Improve Graduate Student Relations with University Administration, Local City
Government, Associated Students and/or Undergraduates
This Graduate Engagement Committee would be Chaired by the Vice President of
Committees and Planning, and would consist of 2 additional Committee Members, who are
appointed per the standard UCSB GSA Committee Representative Appointment Process.
This Graduate Engagement Committee would allow 2 additional non-graduate student
Committee Members, with non-voting rights.
This Graduate Engagement Committee may also be referred to as “The Party Planning
Committee.”
Ideas for the Year
• Motion to Create Governing Documents Revisions
Ad Hoc Committee:
I move that the UCSB GSA Executive Committee creates a Governing Documents Revisions
Ad Hoc Committee.
This Governing Documents Revisions Ad Hoc Committee is charged with democratically and
transparently performing necessary revisions to the UCSB GSA Constitution and Bylaws.
This Governing Documents Revisions Ad Hoc Committee would, beginning with the existing
suggested revisions to the UCSB GSA Constitution and Bylaws made by the UCSB GSA
Executive Committee, create additional revisions to be presented to and approved by the
UCSB GSA Assembly by the 2015 December UCSB GSA Assembly Meeting.
This Governing Documents Revisions Ad Hoc Committee should consist of 3 UCSB GSA
Assembly Members, one of whom is Committee Chair, all of whom are nominated and
appointed during this UCSB GSA Assembly.
This Governing Documents Revisions Ad Hoc Committee would, after successful execution
and approval of revisions, be dissolved.
Ideas for the Year
• Motion to Execute Graduate Students Survey:
I move that the UCSB GSA Executive Committee executes a Graduate
Student Survey, to solicit feedback from UCSB graduate students
regarding their ideas and concerns, and to provide the graduate
student government a better understanding of constituent needs.
I move that this Survey be conducted in the first 5 weeks of 2015 Fall
Quarter, that the results be analyzed before the end of 2015 Fall Quarter,
and that the analysis is made widely available and presented at the last
UCSB GSA Assembly meeting on Tuesday, December 1st, 2015.
I move that analysis of this survey data should be combined with existing
UCSB OSL and GradDiv data, as well as other data from community
stakeholders, as is available and possible in terms of legality and privacy.
• Review Graduate Students Survey Questions
ACTION ITEMS
• 2015-16 GSA Budget
• Co-Sponsorships
• Student Regent Resolution
A.S. FOOD BANK
• Tuyen Nguyen
UCSB CAREER SERVICES
• Lana Smith-Hale
o Graduate Student Consultant
• John Coate
o Assistant Director, Career Services
ANNOUNCEMENTS
DISCUSSION