ANNEXURE 1:
TECHNICAL AND PRICING REQUIREMENTS
BID NUMBER:
RFB 1360/2015
PUBLISHING DATE:
13 November 2015
CLOSING DATE:
27 November 2015
CLOSING TIME:
11:00AM
RFB DESCRIPTION:
RENTAL OF A GENERATOR FOR PERIOD OF TWENTY SIX (26)
MONTHS
1484-00074 Annex B rev 1.0
[RFB 1347/2015– Annexure B]
CONFIDENTIAL
Contents
ANNEXURE B1: RFB BACKGROUND ...................................................................................................... 3
1.
Introduction............................................................................................................................ 3
1.1
Purpose of this RFB ................................................................................................................. 3
1.4
Background and Overview of Requirements ........................................................................... 3
2.
Business Objective .................................................................................................................. 8
3.
Scope ...................................................................................................................................... 8
4.
Evaluation criteria and methodology....................................................................................... 9
ANNEXURE B2: TECHNICAL SPECIFICATION...................................................................................... 10
1.
Mandatory Requirements ...................................................................................................... 10
K
PENALTIES: ........................................................................................................................... 22
ANNEXURE B3: PRICING SCHEDULE .................................................................................................. 23
1.
General Criteria..................................................................................................................... 23
ANNEXURE B1: RFB BACKGROUND
1.
Introduction
Purpose of this RFB
1.1
1.1.1 The purpose of this RFB is to invite competent bidders to submit proposals for the
leasing of a generator for a period between 9 and 26 months.
1.2
The aim of this RFB is to acquire a generator to
supply the Centurion UPS load,
through the existing cable and change-over infrastructure on site, until new
generators have been procured, installed, tested and commissioned under the Data
Centre Modernization programme
Bidder Profile
1.3
1.3.1 Bidders, who suit the profile below, are hereby invited to submit Bids:
a)
Is a South African registered company; and
b)
has a Construction Industry Development Board (CIDB) rating of minimum EB5 or
EP5.
Background and Overview of Requirements
1.4
The business requirement is to appoint a service provider to deliver, install, support and
maintain a
generator at the SITA Centurion Data Centre on a rental basis for a period of
between nine and twenty-six months.
The scope of the required services covers the following:
a) The provision of a generator with the characteristics specified in paragraph 1.5.1 below
on a rental basis.
b) Installation of the generator provided and integration with the electrical power
distribution system according to the requirements specified in paragraph 1.5.2 below;
c) Support and Maintenance of the generator provided according to the requirements
specified in paragraph 1.5.2 below; and
d) De-commissioning and Removal of the generator provided at the termination of the
rental contract according to the requirements specified in paragraph 1.5.4 below.
1.5
Requirement’s technical specification/solution definition
1.5.1
Generator Characteristics
The generator supplied must possess the following characteristics:
a)
The generator must supply electrical power as three-phase 50 Hz 400 V AC.
b)
The minimum rating of the generator unit shall be 2000 kVA.
c)
The generator must have an intrinsic availability of 99%.
d)
The generator unit must be able to supply the connected load (plus the load requirement
for UPS unit battery charging) for an indefinite period of time, i.e. continuous service.
e)
The generator must have a fuel tank capacity sufficient to allow the generator unit to
supply continuous and uninterrupted power to the connected load (plus the load
requirement for UPS unit battery charging) for at least 10 hours.
f)
The generator unit must be a containerised unit to protect the generator unit and
electrical distribution network against the environmental elements and unauthorised
access.
g)
The generator unit’s containerised enclosure must be lockable to prevent unauthorised
access.
h)
The generator unit’s containerised enclosure must be vermin proof to prevent access into
the container and subsequent damage to the generator unit and the electrical distribution
network.
i)
The noise level emitted from the generator unit when running must not exceed 70dB,
measured seven metres from the generator unit.
j)
The generator unit’s diesel tank(s) must have diesel level indication units to clearly
indicate the current diesel level in the diesel tanks.
k)
The generator unit must start automatically and must provide the required power to the
connected load automatically upon a Grid power failure and do so within a maximum
duration of 3 minutes after the Grid power failure occurred. No manual intervention must
be required to ensure generator power to the connected load upon a Grid power failure
within the specified duration. The generator unit must automatically shut down once the
Grid power returns to site and is deemed stable. Even the loss of only one power phase
must trigger the generator unit to start automatically and supply power to the connected
load.
l)
The generator shall be able to operate within the environmental conditions it is subjected
to in Pretoria/Centurion, which is approximate 1339 meters above sea level, a recorded
maximum temperature of 42 degrees Celsius, average yearly high temperature of 25
degrees Celsius, a recorded minimum temperature of -6 degrees Celsius, and average
yearly low temperature of 12 degrees Celsius.
m)
The generator unit shall be optimally tuned for the connected load and generator
capacity to ensure that the smoke emissions from the generator do not exceed the
factory specifications relevant to the generator unit and connected load. The emissions
from the rental generator unit shall however still comply with the South African
environmental emissions requirements and not exceed the stipulated thresholds as
stipulated in the National Environmental Management Air Quality Act, 2004 (Act 39 of
2004).
1.5.2 Installation Requirements
The generator must be installed according to the following requirements:
a) The Bidder shall be responsible for the placement of the generator on site. This activity and
associated costing must include all labour, equipment and components to ensure that the
rental generator unit is delivered to the SITA Centurion site, off-loaded, rigged into position,
connected to the electrical distribution network, power sensing connected, and fully
commissioned, tested and certified for fully automatic operation during a Grid power failure.
The Bidder must take cognisance of the height restrictions at the entrance to the site, and
the entrance to the loading zone. The Bidder shall be responsible for the making good of all
services should any be damaged during his installation and placement procedures.
b) The generator unit, container/enclosure, cabling, and cable infrastructure must be
electrically earthed and bonded as per SANS 10142-1 requirements.
c) The Bidder shall be responsible for the removal of the existing generator unit from the
Centurion site loading bay (if the unit is still on site), placement of the existing generator
unit on a location to be identified by SITA, within the Centurion site (but outside of the
loading zone). This activity and associated costing shall include all labour, equipment and
components to ensure that the existing generator unit is removed, rigged, disconnected and
made safe (for man and machine) from the electrical distribution network, and placed in the
alternative location. The Bidder must take cognisance of the height restrictions at the
entrance to the site, and the entrance to the loading zone. The Bidder shall be responsible
for the making good of all services and the repairs to the existing rental generator unit
should any damage be incurred during the decommissioning, removal, and alternative
placement procedures.
d) The Bidder must position the generator unit in such a way as to ensure that the exhaust
system faces away from the building walls and building entrances.
e) The Bidder must connect the generator unit to the existing environmental alarm system so
that the following minimum alarms shall be generated and relayed to the environmental
alarm monitoring system. Where the generator does not have the functionality or capability
to provide these alarms as a standard, the Bidder must incorporate the required modules
and interfaces to ensure these alarms are transmitted. Where the generator unit is capable
of providing in excess of the below minimum alarms, these alarms must be connected to the
environmental alarm system as well by the Bidder.
1) Grid power failure and restoration.
2) Generator running.
3) Generator malfunction – general alarm.
4) Generator malfunction – low oil level.
5) Generator malfunction – low water level
6) Generator malfunction – over heating
7) Generator not in auto mode.
8) Generator failure to start.
9) Diesel level at 50% (time based).
10) Diesel level remaining at 4hours.
f)
The existing power distribution network is configured in such a way that the existing
containerised generator unit is configured to be the secondary generator power supply. I.e.
the SITA generators act as primary power source, and only once the SITA generators fail,
the changeover switches transfer the UPS units to the existing generator. The Bidder shall
be responsible for changing this electrical configuration so that the generator shall be the
primary emergency power source (upon a Grid power failure) and the UPS units shall be
automatically connected to the generator power, and only once the generator fails, the load
shall be transferred to the SITA generators. The requirement is however that both the
generator unit and the SITA generators must be able to provide power to the UPS units. The
Bidder must first obtain SITA’s approval of his intended configuration changes before it is
implemented. The Bidder must implement the approved changes within six weeks of the
contract commencement, unless otherwise agreed to by SITA. The Bidder must implement
the approved configuration changes only during an approved SITA change control window.
g) The Bidder must connect the generator to the existing cable distribution network on site.
Should additional cabling, connection equipment, or electrical distribution material be
required to allow the connection and safe operation of the generator unit and provision of
power to the connected load (UPS units), the Bidder is responsible for providing the required
material. The cost for this item is deemed part of the quoted cost.
h) The Bidder must provide an electrical Certificate of Compliance to SITA for the connection of
the rental generator unit to the electrical distribution network.
i)
The existing rental generator unit on site still has diesel in its day tank and bulk diesel tank.
The bidder shall make provision to transfer all the diesel in the existing rental generator unit
to the new rental generator unit upon installation of the new rental generator. The bidder
shall be responsible for the cleaning to SITA’s satisfaction of any diesel spillage due to this
transfer process.
1.5.3 Maintenance and Support Requirements
The generator must be maintained and supported according to the following requirements:
a) The generator unit must be optimally tuned for the connected load and generator capacity to
ensure that smoke emissions from the generator do not exceed the factory specifications
relevant to the generator unit and connected load.
b) The generator unit must be on site for the full duration of the rental period.
c) In general, SITA shall be responsible for the refuelling of the rental generator unit. Should it
happen that SITA is not able to refuel the rental generator unit, the Bidder will be contacted
by SITA, after which the Bidder must provide diesel to the rental unit. Unit rates have been
allowed for this activity in the costing model. A provisional amount has been allowed for in
the costing model as well. This funding will be used at SITA’s discretion for diesel refuelling.
This funding is not an automatic allowance to the Bidder. If SITA does not authorise diesel
refuelling against this funding, none of this funding will be due to the Bidder and none paid
to the Bidder. Where SITA identifies refuelling to be performed against this provisional
funding, the remuneration to the Bidder will be based on the unit rates provided. The Bidder
must clean any diesel spillage caused by the bidder immediately.
d) The Bidder will be added to the generator alarm distribution list so that the Bidder receives
these alarms as well. Once the Bidder receives an alarm from the generator unit / system,
the Bidder must make contact with the SITA operations centre and notify the manager on
duty that the Bidder is on his way to site, his expected time of arrival on site (which must be
within 30 minutes from the alarm transmission), and his plan of action to remedy the
indicated alarm.
e) The Bidder shall be responsible for the monthly inspection of the power distribution path
from the rental generator unit up to the power supply input on each of the UPS units. This
power distribution path includes all equipment and components in between these two
specified points. The Bidder must inspect this distribution path once per month, and certify
that this distribution path is in good condition, fully functional, and performing at
manufacturer specifications. The associated cost for the inspection activities is deemed
included in the monthly rental price. This maintenance inspection and service must be
performed only during an approved SITA change control window. Should SITA opt to utilise
the bidder to do maintenance or repairs on this distribution path, the unit rates allowed in
the costing model for repairs to the power distribution path from the transformer units up to
the IT equipment power supply point will be utilised. Where SITA identifies repairs to be
performed, the remuneration to the Bidder shall be based on the unit rates provided.
f)
Should the Bidder be busy with maintenance on the generator unit, and a Grid power failure
occur, the Bidder must place the generator unit back into service within 20 minutes time, so
that the generator unit can supply the connected load with power.
g) The Bidder must take cognisance of SITA’s freeze periods, during which no planned work shall
be performed on the electrical installation.
h) If the generator unit is permanently incapacitated and not able to supply power to the
connected load for longer than six continuous hours, the Bidder must replace the generator
unit with an alternative unit meeting the requirements specified in paragraph 1.5.1 within a
period of four hours.
i)
If the UPS units or Static Switch unit on site are damaged due to the generator unit’s output
power supply falling outside of the nominal voltage plus a tolerance of 5% (even for a very
short duration of time), the bidder shall be held responsible for the repairs to the UPS units
and Static Switch unit. The repairs to these units shall be commenced immediately upon the
incident and shall be repaired within three hours of the incident. The cost for this requirement
is deemed part of the quoted monthly cost.
1.5.4 Decommissioning and Removal Requirements
The Bidder shall be responsible for the removal of the generator unit provided under this
contract from the Centurion site upon termination of the rental contract. This activity and
associated costing must include all labour, equipment and components to ensure that the
generator unit is removed, rigged, disconnected and made safe (for man and machine) from the
electrical distribution network. The Bidder must take cognisance of the height restrictions at the
entrance to the site, and the entrance to the loading zone. The Bidder shall be responsible for
the making good of all services should any be damaged during his decommissioning, and
removal procedures.
1.6
Customer Furnished Information
SITA’s intention is to utilise the generator unit during the following occurrences:
a. Grid power failures such as load shedding.
b. Grid power failures due to maintenance activities by the supply authority.
c. Grid power failures due to malfunction of the supply authority infrastructure.
d. Periodic maintenance and testing of the Centurion power infrastructure, which will be
minimum once per month.
e. As standby power during power infrastructure upgrade or replacement activities.
f.
As primary power source during power infrastructure upgrade or replacement activities.
SITA is of the intention to upgrade and replace the power infrastructure at Centurion
during the generator rental period. The upgrade and replacement works will include the
upgrade or replacement of the existing medium voltage switchgear, transformer units,
generator units, and low voltage distribution boards, during which SITA will make use of
the rented generator unit to supply power to the connected load.
The quoted monthly generator rental rate must take cognisance of these planned
activities. The quoted monthly generator rental rate must not limit SITA to the duration
of generator running hours per month.
2.
Business Objective
The business objective is for sourcing of service provider to Deliver, install, maintain and
support a generator at SITA Centurion on a rental basis for a period of between nine and
twenty-six months.
3.
Scope
3.1
The scope of this RFB is as follows:
a)
Decommissioning and removal of the existing generator.
b)
Installation
c)
Maintenance and Support for a period of 26 months Skills transfer.
4.
Evaluation criteria and methodology
4.1
There are three (3) phases involved in the overall procurement and contracting process.
The phases consist of the following:
4.2
a)
Publication and Bid submission;
b)
Evaluation and award; and
c)
Contracting.
There are a number of gates in the evaluation and award phase. The Bidder must comply
with all the requirements of a specific gate in order to proceed to the next stage of
evaluation. The gates are described as follows:
4.2.1 Gate A: Screening of SCM mandatory documents such as tax clearance certificates, nonrefundable deposit, etc.
4.2.2 Gate B: Evaluation of mandatory requirements.
4.2.3 Gate C: Evaluation of non-mandatory requirements.
4.2.4 Gate D: Price and B-BBEE evaluation.
a)
The evaluation of the bid shall be based on the 90/10 reference points system as per
PPPFA.
b)
The breakdown of points is as follows:
Price points
90
B-BBEE status level contribution
10
Total
4.3
100 points
Non-mandatory requirement evaluation
4.3.1There are three non-mandatory requirement which will be scored according to the scoring
matrix provided with the requirement. Bidders will be required to achieve a minimum
score of 80% to be eligible for the next stage of evaluation.
ANNEXURE B2: TECHNICAL SPECIFICATION
1. Mandatory Requirements
1.1
Technical evaluation criteria
1.1.1 Technical evaluation criteria: mandatory requirements
i.
Bidders are required to EXPLICITLY MARK EITHER “COMPLY”, OR “DO NOT
COMPLY” on each and every mandatory requirement. Failure to do so will be taken as a
“DO NOT COMPLY”.
ii.
Bidders must SUBSTANTIATE/MOTIVATE or PROVIDE PROOF where required.
Failure to do so will be taken as a “DO NOT COMPLY”.
iii.
Bidders may, where necessary, REFER TO ADDITIONAL REFERENCE MATERIAL
SUBMITTED BY DOCUMENT NAME/NUMBER, PAGE NUMBER AND PARAGRAPH.
Where a reference in substantiation is made to another page (“off-page”) in the Bidder’s
submission, such referenced page must be clearly identified by a unique reference
number and such reference number must be provided in the question’s substantiation.
During evaluation, SITA reserves the right to treat a question for which an “off-page”
referenced substantiation page cannot be located based on such a unique reference
number as a “DO NOT COMPLY”.
A
GENERATOR TECHNICAL CHARACTERISTICS
1.
The Bidder must provide a generator with the following
characteristics:
a)
The generator must supply electrical power as threephase 50 Hz 400 V AC.
b)
The minimum rating of the generator unit shall be
2000 kVA.
c)
The generator must have an intrinsic availability of
99%.
d)
The generator unit must be able to supply the
connected load (plus the load requirement for UPS
unit battery charging) for an indefinite period of
time, i.e. continuous service.
e)
The generator must have a fuel tank capacity
sufficient to allow the generator unit to supply
continuous
and
uninterrupted
power
to
the
connected load (plus the load requirement for UPS
unit battery charging) for at least 10 hours.
f)
The generator unit must be a containerised unit to
protect the generator unit and electrical distribution
network against the environmental elements and
unauthorised access.
Comply
Not
comply
g)
The generator unit’s containerised enclosure must
be lockable to prevent unauthorised access.
h)
The generator unit’s containerised enclosure must
be vermin proof to prevent access into the container
and subsequent damage to the generator unit and
the electrical distribution network.
i)
The noise level emitted from the generator unit
when running must not exceed 70dB, measured
seven metres from the generator unit.
j)
The generator unit’s diesel tank(s) must have diesel
level indication units to clearly indicate the current
diesel level in the diesel tanks.
k)
The generator unit must start automatically and
must provide the required power to the connected
load automatically upon a Grid power failure and do
so within a maximum duration of 3 minutes after the
Grid power failure occurred. No manual intervention
must be required to ensure generator power to the
connected load upon a Grid power failure within the
specified
duration.
automatically
shut
The
down
generator
once
the
unit
must
Grid
power
returns to site and is deemed stable. Even the loss
of only one power phase must trigger the generator
unit to start automatically and supply power to the
connected load
Substantiate or
provide relevant
proof
a) Provide the manufacturer’s specification of the generator unit on
offer, indicating compliance with all of the required characteristics.
b) Provide documentation supporting that this unit on offer shall be
available for installation by 20 December 2015.
B
REGISTRATION AS AN ELECTRICAL CONTRACTOR
The Bidder must be registered as an electrical contractor
1.
with the Department of Labour.
Comply
Not
comply
SITA reserves the right to validate the certificate of
registration prior to the award of the bid.
Substantiate or
provide relevant
proof
Provide a copy of a valid certificate of registration as an electrical
contractor.
C
PREVIOUS EXPERIENCE AND CAPABILITIES
The Bidder must previously have executed assignments
1.
Comply
covering all of the required services as listed below:

Not
comply
Renting out of a generator in the 1200kVA to 2000kVA
class

Delivery and installation on-site of a generator in the
1200kVA to 2000kVA class

On-site Generator maintenance and all-hours support in
a High-Availability environment

De-commissioning and removal of generator
Substantiate or
provide relevant
proof
Provide details of at least two assignments executed within the past 3
years covering ALL required services listed, including contactable
references. As part of the substantiation please provide :
Assignment 1
Assignment 2
Customer details
Generator capacity
Duration of Rental
Agreement
Reference contact
details
D
1.
DELIVERY SCHEDULE
The Bidder must deliver, install, test and hand-over the
Comply
generator for operation at SITA Centurion by 31 December
Not
comply
2015.
Substantiate or
provide relevant
proof
Provide a project schedule and plan for the delivery, installation, testing
and hand-over of the generator.
E
CIDB RATING
The Bidder shall have a Construction Industry Development
1.
Board (CIDB) rating of minimum EB5 or EP5.
Substantiate or
provide relevant
proof
Provide the CIDB rating certificate.
Comply
Not
comply
1.1.2 TECHNICAL EVALUATION CRITERIA: NON-MANDATORY REQUIREMENTS
A
INSTALLATION REQUIREMENTS:
The generator must be installed according to the following requirements:
1.
a) The Bidder shall be responsible for the placement of the generator on site. This
activity
and
associated
costing
must
include
all
labour,
equipment
and
components to ensure that the rental generator unit is delivered to the SITA
Centurion site, off-loaded, rigged into position, connected to the electrical
distribution network, power sensing connected, and fully commissioned, tested
and certified for fully automatic operation during a Grid power failure. The Bidder
must take cognisance of the height restrictions at the entrance to the site, and the
entrance to the loading zone. The Bidder shall be responsible for the making good
of all services should any be damaged during his installation and placement
procedures.
b) The generator unit, container/enclosure, cabling, and cable infrastructure must be
electrically earthed and bonded as per SANS 10142-1 requirements.
c) The Bidder shall be responsible for the removal of the existing generator unit from
the Centurion site loading bay (if the unit is still on site), placement of the existing
generator unit on a location to be identified by SITA, within the Centurion site (but
outside of the loading zone). This activity and associated costing shall include all
labour, equipment and components to ensure that the existing generator unit is
removed, rigged, disconnected and made safe (for man and machine) from the
electrical distribution network, and placed in the alternative location. The Bidder
must take cognisance of the height restrictions at the entrance to the site, and the
entrance to the loading zone. The Bidder shall be responsible for the making good
of all services and the repairs to the existing rental generator unit should any be
damaged during his decommissioning, removal, and alternative placement
procedures.
d) The Bidder must position the generator unit in such a way as to ensure that the
exhaust system faces away from the building walls and building entrances.
e) The Bidder must connect the generator unit to the existing environmental alarm
system so that the following minimum alarms shall be generated and relayed to
the environmental alarm monitoring system. Where the generator does not have
the functionality or capability to provide these alarms as a standard, the Bidder
must incorporate the required modules and interfaces to ensure these alarms are
transmitted. Where the generator unit is capable of providing in excess of the
below minimum alarms, these alarms must be connected to the environmental
alarm system as well by the Bidder.
1) Grid power failure and restoration.
2) Generator running.
3) Generator malfunction – general alarm.
4) Generator malfunction – low oil level.
5) Generator malfunction – low water level
6) Generator malfunction – over heating
7) Generator not in auto mode.
8) Generator failure to start.
9) Diesel level at 50% (time based).
10) Diesel level remaining at 4hours.
f)
The existing power distribution network is configured in such a way that the
existing containerised generator unit is configured to be the secondary generator
power supply. I.e. the SITA generators act as primary power source, and only
once the SITA generators fail, the changeover switches transfer the UPS units to
the existing generator. The Bidder shall be responsible for changing this electrical
configuration so that the generator shall be the primary emergency power source
(upon a Grid power failure) and the UPS units shall be automatically connected to
the generator power, and only once the generator fails, the load shall be
transferred to the SITA generators. The requirement is however that both the
generator unit and the SITA generators must be able to provide power to the UPS
units. The Bidder must first obtain SITA’s approval of his intended configuration
changes before it is implemented. The Bidder must implement the approved
changes within six weeks of the contract commencement, unless otherwise agreed
to by SITA. The Bidder must implement the approved configuration changes only
during an approved SITA change control window.
g) The Bidder must connect the generator to the existing cable distribution network
on site. Should additional cabling, connection equipment, or electrical distribution
material be required to allow the connection and safe operation of the generator
unit and provision of power to the connected load (UPS units), the Bidder is
responsible for providing the required material. The cost for this item is deemed
part of the quoted cost.
h) The Bidder must provide an electrical Certificate of Compliance to SITA for the
connection of the rental generator unit to the electrical distribution network.
i)
The existing rental generator unit on site still has diesel in its day tank and bulk
diesel tank. The bidder shall make provision to transfer all the diesel in the
existing rental generator unit to the new rental generator unit upon installation of
the new rental generator. The bidder shall be responsible for the cleaning to
SITA’s satisfaction of any diesel spillage due to this transfer process.
Substantiate or
provide relevant
documentation
Provide as part of the bid response a letter indicating full acceptance
and compliance with the specified Installation Requirements, Paragraph
1.5.2.
If full acceptance and compliance with the Installation Requirements,
Paragraph 1.5.2 is not offered, details are to be provided of the
specified requirements that are not offered or alternative offer.
B
MAINTENANCE AND SUPPORT REQUIREMENTS:
The generator must be maintained and supported according to the following
1.
requirements:
a) The generator unit must be optimally tuned for the connected load and
generator capacity to ensure that smoke emissions from the generator do not
exceed the factory specifications relevant to the generator unit and connected
load.
b) The generator unit must be on site for the full duration of the rental period.
c) In general, SITA shall be responsible for the refuelling of the rental generator
unit. Should it happen that SITA is not able to refuel the rental generator unit,
the Bidder will be contacted by SITA, after which the Bidder must provide diesel
to the rental unit. Unit rates have been allowed for this activity in the costing
model. A provisional amount has been allowed for in the costing model as well.
This funding will be used at SITA’s discretion for diesel refuelling. This funding
is not an automatic allowance to the Bidder. If SITA does not authorise diesel
refuelling against this funding, none of this funding will be due to the Bidder
and none paid to the Bidder. Where SITA identifies refuelling to be performed
against this provisional funding, the remuneration to the Bidder will be based
on the unit rates provided. The Bidder must clean any diesel spillage caused by
the bidder immediately.
d) The Bidder will be added to the generator alarm distribution list so that the
Bidder receives these alarms as well. Once the Bidder receives an alarm from
the generator unit / system, the Bidder must make contact with the SITA
operations centre and notify the manager on duty that the Bidder is on his way
to site, his expected time of arrival on site (which must be within 30 minutes
from the alarm transmission), and his plan of action to remedy the indicated
alarm.
e) The Bidder shall be responsible for the monthly inspection of the power
distribution path from the rental generator unit up to the power supply input on
the each of the UPS units. This power distribution path includes all equipment
and components in between these two specified points. The Bidder must inspect
this distribution path once per month, and certify that this distribution path is in
good condition, fully functional, and performing at manufacturer specifications.
The associated cost for the inspection activities is deemed included in the
monthly rental price. This maintenance inspection and service must be
performed only during an approved SITA change control window. Should SITA
opt to utilise the bidder to do maintenance or repairs on this distribution path,
the unit rates allowed in the costing model for repairs to the power distribution
path from the transformer units up to the IT equipment power supply point will
be utilised. Where SITA identifies repairs to be performed, the remuneration to
the Bidder shall be based on the unit rates provided.
f)
Should the Bidder be busy with maintenance on the generator unit, and a Grid
power failure occur, the Bidder must place the generator unit back into service
within 20 minutes time, so that the generator unit can supply the connected load
with power.
g) The Bidder must take cognisance of SITA’s freeze periods, during which no
planned work shall be performed on the electrical installation.
h) If the generator unit is permanently incapacitated and not able to supply power
to the connected load for longer than six continuous hours, the Bidder must
replace the
generator unit with an alternative unit meeting the requirements
specified in paragraph 1.5.1, within a period of four hours.
i)
If the UPS units or Static Switch unit on site are damaged due to the generator
unit’s output power supply falling outside of the nominal voltage plus a tolerance
of 5% (even for a very short duration of time), the bidder shall be held
responsible for the repairs to the UPS units and Static Switch unit. The repairs to
these units shall be commenced immediately upon the incident and shall be
repaired within three hours of the incident. The cost for this requirement is
deemed part of the quoted monthly cost.
Substantiate or
provide relevant
documentation
Provide as part of the bid response a letter indicating full acceptance
and
compliance
with
the
specified
Maintenance
and
Support
Requirements, Paragraph 1.5.3.
If full acceptance and compliance with the Maintenance and Support
Requirements, Paragraph 1.5.3. is not offered, details are to be
provided of the specified requirements that are not offered or
alternative offer.
C
DECOMMISSIONING AND REMOVAL REQUIREMENTS:
The Bidder shall be responsible for the removal of the generator unit provided under
1.
this contract from the Centurion site upon termination of the rental contract. This
activity and associated costing must include all labour, equipment and components to
ensure that the generator unit is removed, rigged, disconnected and made safe (for
man and machine) from the electrical distribution network. The Bidder must take
cognisance of the height restrictions at the entrance to the site, and the entrance to
the loading zone. The Bidder shall be responsible for the making good of all services
should any be damaged during his decommissioning, and removal procedures.
Substantiate or
provide relevant
documentation
Provide as part of the bid response a letter indicating full acceptance
and compliance with the specified Decommissioning and Removal
Requirements, Paragraph 1.5.4.
If full acceptance and compliance with the Decommissioning and
Removal Requirements, Paragraph 1.5.4. is not offered, details are to
be provided of the specified requirements that are not offered or
alternative offer.
DETERMINATION OF EVALUATION WEIGHTING:
The table below depict the evaluation criteria and the weighting for evaluation of the technical
non-mandatory requirements:
No.
1.
Non-mandatory criteria requirements
Installation requirements as specified in paragraph 1.5.2
Weighting
40%
2.
Maintenance and Support requirements as specified in paragraph 1.5.3.
40%
3.
Decommissioning and Removal requirements as specified in paragraph
20%
1.5.4.
TOTAL
100%
DETERMINATION OF EVALUATION THRESHOLD:
Non-mandatory evaluation minimum threshold score:
80%
DETERMINATION OF SCORING MATRIX:
1. Criteria description:
Non-mandatory requirements
Level of substantiation required or information required
Score
0
3
5
No Evidence.
Alternative offer proposed.
Full compliance to specified requirement.
2
SPECIAL CONDITIONS
BID CONTRACTUAL TERMS/CONDITIONS REQUIREMENTS
Bidder will be bound by the following special contractual obligation conditions and SITA reserves
the right to negotiate these conditions or automatically disqualify a Bidder for not accepting
these conditions. These conditions will form part of the signed contract with the Bidder.
However, SITA reserves the right to include or waive the condition in the signed contract.
A TECHNICAL SOLUTION DESIGN:
The Bidder must provide a generator with the
1.
characteristics specified in paragraph 1.5.1.
Comment
Accept
Not accept
B INSTALLATION REQUIREMENTS:
The Bidder must install the generator in accordance with
Accept
Not accept
Accept
Not accept
Accept
Not accept
Accept
Not accept
Accept
Not accept
the requirements specified in paragraph 1.5.2.
Comment
C SUPPORT AND MAINTENANCE REQUIREMENTS:
The Bidder must support and maintain the generator in
1.
accordance with the requirements specified in paragraph
1.5.3
Comment
D DE-COMMISSIONING AND REMOVAL REQUIREMENTS:
The Bidder must decommission and remove the existing
1.
generator in accordance with the requirements specified in
paragraph 1.5.2 at the commencement of the rental
contract
Comment
D DE-COMMISSIONING AND REMOVAL REQUIREMENTS:
The Bidder must decommission and remove the generator
1.
under this contract in accordance with the requirements
specified in paragraph 1.5.4 at the termination of the
rental contract
Comment
E PERFORMANCE MANAGEMENT REPORTING:
The Bidder must present a monthly report to SITA. This
1.
monthly report shall contain the following information:
a)
The original monthly on-load generator test report
with results.
b)
A list of alarms that were tested and simulated
during
the
monthly
generator
test
and
the
confirmation of receipt of these alarms.
c)
A list of alarm conditions that were sent to the Bidder
during the month, the date and time that the alarms
were send, the Bidder’s response time to site, action
taken by the Bidder to repair the condition, the root
cause of the alarm and fault, and actions taken to
prevent the reoccurrence of the alarm condition (if
not related to a Grid power failure).
d)
A list of call-outs generated from SITA directly,
during the month. The date and time that SITA
logged the call-out, the Bidder’s response time to
site, action taken by the Bidder to repair the
condition, the root cause of the alarm and fault, and
actions taken to prevent the reoccurrence of the
alarm condition.
e)
A schedule of maintenance work performed on site
on the rental generator unit during the month.
f)
A schedule of planned maintenance work to be
performed on site on the rental generator unit during
the coming month.
g)
A list of critical spares on site.
h)
A list of problem areas, or areas requiring attention,
on the power distribution network from the rental
generator up to the IT equipment power supply
modules
Comment
F INTELLECTUAL PROPERTY (IP) OWNERSHIP:
The Bidder must accept that the Intellectual Property rights
1.
Accept
Not accept
Accept
Not accept
Accept
Not accept
of all designs, drawings, diagrams and documents
produced in the execution of this rental contract will vest in
SITA.
Comment
G DELIVERY TIME-FRAME
The Bidder must deliver, install, test and hand-over the
1.
generator for operation at SITA Centurion by 31 December
2015.
Comment
H CONTRACT PERIOD
The minimum rental period shall be nine months. The
1.
maximum rental period shall be 26 months. SITA will notify
the bidder within two calendar months of the generator
rental contract termination (which will be a minimum of
nine months and a maximum of 26 months). Should SITA
not rent the generator unit for the full 26 month period,
the Bidder must only charge SITA for the period that the
generator unit was rented by SITA.
Comment
I APPLICABLE STANDARDS:
The Bidder must adhere to the provisions of the following
1.
Accept
Not accept
Accept
Not accept
Standards during the full period of this contract. It is taken
that the Bidder is familiar and conversant with these
Standards.
i)
Occupational Health and Safety Act, inclusive of the
Regulations contained within this Act, with specific
reference to SANS 10142.
ii)
SITA’s Site Access Policy.
iii)
SITA’s Security Policy.
iv)
SITA’s Change Control Policy.
Comment
J SERVICE LEVEL REQUIREMENTS AND WARRANTEES:
a) Any planned service, repairs, and replacements shall
1.
only be done during a SITA approved Change Control
window. This window shall be on a Sunday, typically
from 07:00 to 17:00, or on a Saturday from 22:00 to
04:00. Two drivers will determine the final time, i.e.
Change Control approval and Eskom’s load shedding
schedule. Planned maintenance work shall not be
performed during a load shedding condition.
b) The Bidder shall be available 24 hours per day, seven
days per week, for the generator rental period, to attend
to any problem that the generator unit may experience
during this period. This period and availability includes
weekends and public holidays. SITA will notify the
Bidder telephonically that a problem is experienced with
the generator unit, and that he needs to attend to site
immediately. The Bidder shall provide the number of his
call centre, or representative that needs to be contacted
for this purpose and update SITA immediately should
this
number
experienced
change.
generator
The
Bidder
specialist,
shall
have
an
familiar
with
the
Centurion generator unit on rental to SITA, on site
within 60minutes from the first telephonic call/call
attempt. The Centurion generator unit repairs shall start
within 60minutes from the first telephonic call/call
attempt. The Centurion rental generator unit shall be
repaired and be fully functional within 90 minutes from
the first telephonic call/call attempt. The cost (call
centre-, standby-, call out-, labour-, travel cost) of this
warrantee service level requirement is deemed included
in the quoted monthly price. The Centurion rental
generator shall be refuelled within 150minutes from
SITAs telephonic all to do so.
c) The Bidder shall take all precautions required to ensure
that the UPS load shall not be disconnected from the
UPS units during the generator service period, the
generator
testing
windows,
and
the
generator
disconnection and connection activities, nor that the
power supply to the UPS units are interrupted (supply
authority failures are deemed outside of control) during
these instances. The
Bidder and onsite generator
specialist shall brief SITA during the Change Control
application and immediately before the service or testing
work on site, what precautions are taken to ensure and
guarantee that the UPS load will not be disconnected
from power.
d) The Bidder shall measure the connected load to the
generator unit, and make allowance for UPS battery
charging, at least once per month and confirm to SITA
in writing that the generator unit on rental to SITA has
sufficient capacity to supply the connected load and
simultaneous UPS battery charging continuously should
a Grid power failure occur.
e) The Bidder shall service the generator unit at intervals
as specified by the generator manufacturer, but shall
not exceed a period of 500hours without a generator
service. The generator unit servicing shall only occur
during a SITA approved change control window.
f)
The Bidder shall have critical spares for the rental
generator unit available on site and stored at SITA
Centurion, to ensure that no downtime is experienced
on the generator unit in excess of 60minutes from the
start of the malfunction, should a malfunction or failure
on the generator unit occur.
g) Once the Bidder receives an alarm from the generator
unit / system, the Bidder shall make contact with the
SITA operations centre and notify the manager on duty
that the Bidder is on his way to site, his expected time
of arrival on site and his plan of action to remedy the
indicated alarm. The Bidder shall have an experienced
generator specialist on site within 30minutes form the
alarm transmittal. The cost for this technical backup
service is deemed included in the monthly rental cost.
h) The Bidder shall guarantee a continuous power output
from the generator unit and shall meet an uptime of
99.99%
for
a
rolling
twelve
month
period,
with
uninterrupted power from the generator unit (when
required) in excess of 60 minutes.
i)
The
Bidder
shall
have
an
experienced
generator
technician familiar with the generator unit on site during
the SITA monthly generator testing activities. This
technical shall note all the electrical parameters and
alarm indications and notifications before, during, and
after the generator test and provide a test report to
SITA within 48hours of the generator test.
j)
Repairs
to
the
electrical
distribution
path
from
transformer level up to IT equipment power supply level
shall commence within 120minutes from SITA’s request
for repairs, unless SITA agrees to an alternative
commencement time.
k) The Bidder shall inspect the generator unit once per
week to confirm that all is in order with the generator
unit. Should an alarm condition however be transmitted
to the Bidder, he shall attend immediately as specified,
irrespective of the weekly generator inspections. The
cost for this item is deemed part of the monthly rental
cost.
Comment
K PENALTIES:
1.
A 15% penalty will be applied for breaching any of the
above service level requirements. The monthly generator
rental amount shall be used as basis for calculating the
penalty amount.
Comment
Accept
Not accept
ANNEXURE B3: PRICING SCHEDULE
1.
3.1
General Criteria
Price evaluation criteria
3.1.1 Price points scoring system
In line with the PPFA requirements, this bid will be evaluated in accordance with the following
preferential points scoring system (please mark with “X”):
80/20 scoring system
90/10 scoring system
X
3.1.2 General price criteria conditions
Bidder will be bound by the following general price criteria conditions and SITA reserves the
right to negotiate the conditions or automatically disqualify the Bidder for not accepting these
conditions. These conditions will form part of the signed contract/contractual obligation for the
Bidder. However, SITA reserve the right to include or waive the condition in the signed contract.
1.
All prices must be VAT inclusive and must be quoted in
Accept
Not accept
Accept
Not accept
Accept
Not accept
Accept
Not accept
South African Rand (ZAR).
Comment
2.
Bidder is required to provide a copy of previous financial
year audited financial statement. At least the Statement of
Financial Position, Statement of Financial Performance
must be provided.
Comment
3.
All prices quoted are the total price for the entire scope of
required services and deliverables to be provided by the
Bidder.
Comment
4.
The cost of delivery, labour, S&T, overtime, etc. must be
included in this bid.
Comment
5.
All additional costs must be clearly specified.
Accept
Not accept
Comment
3.1.3 Bid costing model
Bidder must adhere to and complete the pricing table as provided below.
PRICING TABLE
Ref.
1.
Service Description
Delivery, Installation and
Quantity
Unit cost
(ZAR)
Total value
(ZAR)
1
Commissioning of a generator
provided as per requirements of
paragraph 1.5.2.
2.
De-commissioning and removal of
1
existing generator as per
requirements of paragraph 1.5.2.
3.
Rental of generator with
1
characteristics according to
Monthly rental
price
paragraph 1.5.1 including
maintenance and support
according to requirements of
paragraph 1.5.3
4.
De-commissioning and removal of
1
generator provided according to
requirements of paragraph 1.5.4.
5.
Changes to the electrical
1
distribution system to allow the
rental generator to act as primary
emergency power source, and the
SITA generators as secondary
emergency power source,
according to paragraph 1.5.2
6.
Other additional costs (please specify)
TOTAL (excluding VAT)
VAT (14%)
TOTAL (including VAT)
Total over 26
months
ADDITIONAL PRICING INFORMATION (NOT FOR EVALUATION PUPOSES)
Ref.
Service Description
Unit
Unit cost
(ZAR)
Labour rate for Generator technical team during
1.
Per Hour
office hours
2.
Labour rate for Generator technical
team during
Per Hour
afterhours (and Sunday hours)
3.
Labour rate for Certified installation electrician
Per Hour
team during office hours
4.
Labour rate for Certified installation electrician
team during
Per Hour
afterhours (and Sunday hours)
5.
Travel with suitable vehicle
6.
Mark-up on material to be purchased
7.
Electrical Certificate of Compliance for electrical
Per kilometre
Percentage
Per Certificate
work done as specified in SANS 10142-1.
8.
Diesel refuel – inclusive of all labour, all travel to
Centurion, delivery to Centurion, gaining access to
the Centurion site, off-loading into the Centurion
generator diesel tank, cleaning of diesel spillage,
500ppm diesel. A minimum of 1000 litres shall be
supplied per trip.
All-inclusive rate per litre of 500ppm diesel.
Mark-up on Automobile Association’s latest
monthly publicised diesel price (Diesel, Reef,
New).
Per litre,
percentage