Other Party Management (OPMT) 9104/1 Special Sub Team Recommendation Summary Tim Lee & Ian Folland June 23, 2010 Company Confidential 1 Background 9104/1 Ballot Failure • The Dec 2009 ballot draft failed in Americas and Asia Pacific and stopped in Europe • 9104/1 Sub Team and OPMT conducted extensive debate on “Show Stopper” issues but failed to reach any consensus. – Site definition – Audit day calculation for multiple sites Go Forward – IAQG Council Direction • OPMT was directed to charter a focused team to conduct a non advocate review of the show stopper issues. Team shall be comprised of technical experts – Team launch - May 2010 – Recommend a solution (June 23, 2010) 2 9104/1 Special Team Ian Folland & Tim Lee – Facilitators Team Members: • Roger Bennett - International Independent Organization for Certification (IIOC) – IAF MD 1 Convener and IAF MD 5 Co-convener • Reg Blake - Certification Body (CB) representing the Independent Association of Accredited Registrars (IAAR) • Norbert Borzek - German AB - DAkkS – Chair of the IAF Technical Committee . • Patrick Boucheron – Turbomeca, France, OPMT Voting Member • Buddy Cressionnie - IAQG 9100 International Document Representative (IDR) • Randy Dougherty – USA AB - ANAB Director – Chair of the IAF • Michel Jacquaniello – Zodiac Aerospace, France • Kunihiro Tanabe - Japanese AB - JAB • Norikazu Tsuchiya – KHI, Japan, OPMT Voting Member 3 Team Recommendations • The team developed a detailed document containing the following concepts: – Definitions and eligibility criteria for single site, multiple site, campus, several site and complex organizations; – Audit day calculations methodology for all organizational types; – Information in the form of a matrix and diagrams to help understand the different types or organizations 4 Definitions • • • • The team recommended that the ICOP process utilizes as much of IAF Mandatory Document language as possible Definition: – Site - A site is a permanent location where an organization carries out work or a service Rationale: – Allows for dual certification (ISO and AQMS) – IAF language has been tested and currently in use by CB’s Used to resolve the show stopper issue related to Site definition 5 Organizational Structure • Team has developed detailed definitions and eligibility criteria for the following organizational structures – Single Site – Multiple Site – Campus – Several Sites – Complex • The above takes into consideration the unique organizational structures that exist in the Aviation, Space and Defense industry today 6 Example A - Campus Must have a common quality management system 7 Example B - Several Sites Must have a common quality management system 8 Audit Day Requirements • Utilize audit day table contained in 9104-1 December 2009 draft. • Audit Day Calculations – Single Site – Number of employees – Reductions for ASRP and CAAT only – Multiple Site – Number of employees at each site. Reductions for ASRP and CAAT only – Campus – Total number of employees across all sites. No further reductions. 10% addition for auditing aspects of a campus and additional communication by audit team – Several Sites - Number of employees at each site. Maximum of 30% reduction for reduced scope complexity at each site – Complex – Combination of all the above. Audit time calculation will require approval by OPMT Sub Team • Use of Advanced Surveillance Reassessment Procedures (ASRP) and Computer Aided Auditing Techniques (CAAT) should be allowed (maximum 30% reduction) • ASRP shall not in itself be used to justify a reduction 9 Certification Matrix • Detailed matrix was developed to provide clarification 10 Next Steps • Deliver special team recommendations to 9104/1 team (July 1, 2010) – Request incorporation of special teams recommendations into updated 9104/1 draft • 9104/1 Sub team to continue with development process – Disposition of all 9104/1 comments – Ballot updated document 11 Summary • The Team has delivered a recommendation that was on time and on target • Recommendation addresses key 9104/1 ballot failure issues - “Show Stoppers” • IAF representatives agreed to take lesson learned from this effort to drive IAF Mandatory Document changes (e.g. IAF MD 5 – Audit Day Calculations) • This should be an acceptable go forward proposal that provides for sufficient on site audit time needed for an “Effective” ICOP assessment 12 9104-1 Special Team 13