NCOPE AND THE RESIDENCY PROGRAM 2012 As of January 2012 NCOPE is… • The National Commission on Orthotic and Prosthetic Education • A 501(c)(3) non-profit organization • The corporation is organized and operated for scientific, educational & charitable purposes NCOPE STAFF Robin Seabrook Executive Director Dominique Mungo Residency Manager Joan Dallas Accrediation Assistant NCOPE’s Mission NCOPE develops, applies, and assures standards for orthotic and prosthetic education through accreditation and approval to promote exemplary patient care. History • 1972 ABC created the Educational Accreditation Commission (EAC) to meet the O & P profession’s need for an institutional accreditation program • EAC set out to establish criteria to assess and compare O & P curricula History Cont’d • 1991 EAC was recognized and became an independent organization under the National Office structure • In December 1999 NCOPE became an incorporated accreditation agency and totally independent from the sister O&P organizations (AAOP, ABC and AOPA). Entering the Profession Student/Future Workforce Pursuing A Career In O&P Preprofessional phase of career NCOPE Primary Education Begins In O&P NCOPE Residency Training Professional phase of career AAOP Professional Society For O&P Profession ABC Certification CO, CP, CPO Professional phase of career AOPA Trade Association For O&P Business NCOPE Responsibilities • Promote education in the field of O & P and raise the standards of education in the field; • Develop standards for, and accredit O & P programs; • Establish accreditation and evaluation procedures in O & P education; • Aid the development of new O & P programs; • Publish an annual report on O & P education NCOPE & CAAHEP • The Commission on Accreditation of Allied Health Education Programs (CAAHEP) is the largest specialized accreditation system in the country. • CAAHEP reviews and accredits more than 2000 educational programs in twenty-three (23) health science occupations across the United States and Canada. NCOPE’s COMPOSITION • 11-13 member board of directors • One representative from a person who’s practice is a member of AOPA • One representative from a person that is a member in good standing with the Academy • Two representatives from people that are certified in good standing at the practitioner level by ABC • Two people who are current residency directors from active residency programs • Three from CAAHEP and NCOPE accredited programs (O&P Educators) (two practitioner level and one technician level) • Two public members • Includes ABC-certified practitioners, O&P educators, curriculum specialists and academic administrators • NCOPE board members are nominated on to the board by a nomination process www.ncope.org • Listing of all accredited residency sites • Sites have the ability to write/edit profile of their program • Identify Hiring Status for residents seeking a position • Instructions for on-line tracking system for residents and faculty Career Information Resource Provided opcareers.org The Resident and the Academy Benefits include: • Students who are enrolled in a •A complimentary subscription to the Journal full-time CAAHEP program pay of Prosthetics and Orthotics (JPO). $36 for membership for a fixed •Access to past Best of the Resident Research year – July 1-June 30. Series Papers •Access to Best of Thranhardt Lecture Series • Residents and Candidates are Papers both $36 as well until •Access to Journals of Proceedings from the certification. Academy’s past Annual Meetings • Students and Residents get all the •Discounts at the Academy’s Bookstore same benefits and resources as •Access to the O&P Research Reference Guide our full Active members except and the O&P Research Project Guide •Opportunities to participate in the work of for voting rights. the Academy’s eight Scientific Societies For more benefits and information – www.oandp.org/membership Residency Program Overview •Residency is second half of an individual’s education and advancement towards becoming an O & P Professional •Must register with NCOPE prior to the start of their residency program •Items to accompany form: •Registration form (is on-line) •Registration fee of $1500.00 per discipline •Official Transcript for the award of the Bachelor’s or Master’s in O&P •Additional $75.00 for On-line tracking (paid to Typhon, Not NCOPE) What You Get for the Money You Pay Tracking residents: computer tracking and hard file tracking Resident Patch for the resident to use on their lab coats Reports are provided to ABC on residents that successfully complete Provide reports to Academy on Directed Study projects A certificate of completion is issued at the end of the residency Resident /Director Workshops Operations of NCOPE activity Status Reports to residents bi-yearly O & P Schools • 10 currently accredited orthotic & prosthetic practitioner programs – – – • 6 offer entry-level masters • Eastern Michigan University • GA Tech • Hartford University/Newington Program (enrolled first class June 2011) • University of Texas • University of Washington • University of Pittsburgh 4 offer post baccalaureate certificate (transitioning to Master’s and enrolling by end of 2012) • California State • Century College • Newington Certificate • Northwestern University 1 offer bachelor’s degree • St. Petersburg College (transitioning to Master’s and enrolling by end of 2012) CURRENTLY pursuing accreditation at Master’s level – Loma Linda University – candidacy status – Alabama State University – letter of intent Update on Master’s • All Programs to transition to Master’s by end of 2012 • NCOPE allowing certificate programs (Northwestern, Newington, Century and Cal State) to continue to offer certificates through December 31, 2014 for those individuals extending credential only. • NCOPE implementing New residency outcome-based standards in 2012 New Residency Program Standards • NCOPE Board adopted new outcome based residency standards March 2011 – Effective January 1, 2012 for any new program applying for initial accreditation – Residents, Directors and Supervisors required to use the new outcome based evaluation forms for residents that start a program June 1, 2012 and beyond – Evaluation Forms online in “Typhon” Few Highlights of New Standards • • • Site must be accredited by a comprehensive O&P accrediting agency and that agency must have a certification program that requires formalized O&P education for orthotists and prosthetists Addition of 18-month long O&P combined residency (resident cannot receive any less than 40% in either discipline) Professional Activity requires: – – All residents to complete either a community service project promoting O&P as a profession or a humanitarian activity And one of the following: • Clinical Track – Perform every quarter one of the following: » Critically Assessed Topic (CAT) » Journal Club presentation » Case Presentation » Professional in-service » Presentation at grand rounds, state, regional, national or international meeting OR • Research & Development Track – Complete a directed study Highlights Continued • Competence in Orthotics requires: – Managing patients with the following orthoses needs: • • • • Custom foot orthosis Custom ankle-foot orthosis Knee orthosis Custom knee-ankle-foot orthosis • Custom thoraco-lumbo-sacral orthosis • Custom scoliosis orthosis • Upper limb orthosis – Attain required experience in the following: • • • • • • • • • • Foot orthosis Ankle-foot orthosis Knee orthosis Knee-ankle-foot orthosis Scoliosis orthosis Hip orthosis Cervical orthosis Thoraco-lumbo-sacral orthosis Lumbo-sacral orthosis Wrist-hand orthosis Highlights Continued • Competence in Prosthetics requires: – Managing patients with following prostheses or care needs: • • • • • Transtibial prosthesis Transfemoral prosthesis Upper limb prosthesis Symes and/or partial feet prosthesis Post operative care Residency Program Stats • NCOPE accredited sites consist of – Hospital/University Based – Private Patient Care – VA Medical Centers • Over 2400 residents have completed an NCOPE Residency Sites and Positions • NCOPE currently has 548 active accredited sites • 599 Orthotic positions • 603 Prosthetic positions As of 1/9/12 Registration Process • Submit Registration form and fee to NCOPE prior to start of a residency program • If we don’t hear from you, we don’t know you’re working as a resident • Residency site must be accredited by NCOPE to host you as a resident Registration Process Cont’d. • NCOPE confirms registration with a confirmation letter • NCOPE provides instructions for residents and residency directors on Typhon • Identifies your Regional Residency Liaison (RRL) – a former resident that has been where you are now Regional Residency Liaison Committee • RRL was assembled in 2002 • Provide support to all residency programs and residents • Eight Regions • One RRL per region ABC Exam Information • Clinical Patient Management Exam (CPM) Application Deadlines: March 1 & September 1 (Exam administered twice per year) • Written/Written Simulation Exam Application Deadlines: March 1, June 1, September 1 & December 1 (Exam administered four times per year) *Candidates test one day for each exam State Licensure It is the responsibility of the resident to become familiar with State Licensure Acts prior to accepting a position in a State with Licensure. Some States have specific requirements for residents. ABC’s State Licensure Map http://www.abcop.org/resources/Pages/StateLicensureMap .aspx Non-Competes NCOPE’s philosophical position continues to remain the same regarding non-competes and residency. That is, NCOPE does not look favorably on the use of non-competes at any time during residency. However, based upon legal recommendation, NCOPE cannot ban non competition agreements, since there is no universal public policy reason against such an agreement. Residents are employees of, and receive salary and benefits from their residency program. As employees, in most states they can be asked to sign valid non-complete agreements. NCOPE website is helpful… Click the appropriate navigation button to find information Residency Timeline Residency Requirements • Due at the end of 1st quarter – – – • Due at the end of 2nd quarter – – – • 2nd quarter evaluation by resident director or mentor of your competency – On-line through Typhon Resident’s quarterly evaluation of the residency program Plan for and complete at least one Professional Activity for the Clinical Path or updates on directed study for the research route. Due at the end of 3rd quarter – – – • 1st quarter evaluation by resident director or mentor of your competency – On-line through Typhon Resident’s quarterly evaluation of the residency program Plan for and complete at least one Professional Activity for the Clinical Path or start your directed study for the research route. 3rd quarter evaluation by resident director or mentor of your competency – On-line through Typhon Resident’s quarterly evaluation of the residency program Plan for and complete at least one Professional Activity for the Clinical Path or updates on directed study for the research route. Due at the conclusion of residency – – – – Final 12 month evaluation on-line (and verifying that all previous forms have been completed and submitted) Technical Skills and Safety Competency Evaluation Upload Final Directed Study on-line (for research track) – this should include the Directed Study Coversheet and Directed Study Statement form Resident’s Final Evaluation of the Residency Program on-line Information for the resident introducing Typhon Group an allied health student tracking system What is Typhon (TY-fun)? An internet based system Specifically for allied health careers Data Collection http://www.typhongroup.com/products/ahst/quicktour.htm ALL RESIDENTS ARE REQUIRED TO USE TYPHON. NCOPE WILL CREATE TYPHON ACCOUNTS FOR RESIDENTS AND PRACTITIONERS WHEN A RESIDENT REGISTERS You must register with NCOPE before you’re given access to the system Getting Started with Typhon (residents) Go to http://www.typhongroup.net/ncope 1. Click on “Data Entry Log-in” 2. Enter facility number 9045, User Log in and Password (once registered, resident receives email from Robin Seabrook containing this information) 3. Click “Log in” System Information Access Fee of $75.00 The very first time a resident logs in, they are directed to an online payment page. Access fees must be paid by credit card (Amex, Visa, MasterCard or Discover) •First time logging in, residents must set up defaults i.e., facility name, residency director, etc. Access fee is separate from registration. Resident will have 3 years of access. Great for consecutive residencies. Residency Director Navigating Resident •Run individual reports (Director and Resident) •Residents enter patient encounters (Director approves encounters) •Residents complete evaluations and upload directed study •Practitioner complete evaluations NCOPE Entering Patient Encounters Replaces Handwritten Daily Log – Prior to Typhon use NCOPE did not require residents to submit patient information. Get in the habit of doing today’s cases today- Encounters where resident observes-not necessary. You can only backdate 30 days – no exceptions. To Enter a Patient Encounter/Case Log Click Add New Case Log on Main Menu Page • Don’t forget to monitor your “Missing Information Screen. Entering Patient Encounters •Blank Case Log Worksheets are available and are good for jotting notes for later •Residency Director or program faculty should approve cases entered •Ability to run reports to see your overall statistics •Create links between cases – Cases are filed by case ID number Residency Requirements Quarterly Evaluations Residency Director or faculty will log in to initiate evaluation He/she will sign electronically using their password. Residents can view results of evaluations and make comments. Abstract in Typhon (Research & Development Track) From the Main Menu, click on My Evaluations & Surveys 1. Click on NCOPE Abstract Cover Page 2. Answer the questions in the form 3. Paste or Type abstract directly into form • Besides the patient encounters, residents can find their required forms in the evaluation section. The Final 12/18 Month Evaluation Form & Technical Skills and Safety Competency Evaluation 1. Residency Director/Faculty must log in to complete evaluations 2. Verification all competencies being met ***NCOPE will not complete a residency if all evaluations are not complete by the resident and the practitioner. UPLOADING Final Directed Study » CLICK ON MY EXTERNAL DOCUMENTS » CLICK ON ADD A NEW DOCUMENT » FILL OUT INFORMATION RELATED TO YOUR DOCUMENT (TITLE, DATE, DESCRIPTION) » BROWSE TO ATTACH YOUR DIRECTED STUDY » Typhon reference guide is at www.ncope.org » For Research & Development Track only ? What does NCOPE hope to gain from the use of Typhon We hope to collect data that will be useful in improving the residency program and it allows us to get a closer look at what resident’s are actually doing while in residency. 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